STANDING Committee

Community and Culture

Notice of Meeting

Monday, 11 December 2017

 

Tuesday, 05 December 2017

 

The Community and Culture Committee will be held at 7.00pm on Monday 11 December at Level 1, Georges River Civic Centre, corner Dora and MacMahon Streets, Hurstville.  The agenda and reports for this meeting are available on Council's website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings.

 

 

 

 

 

Gail Connolly

General Manager

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Minutes of previous meetings                                                                   

4.      Committee Reports

 


Community and Culture Committee Meeting

Summary of Items

Monday, 11 December 2017

 

Previous Minutes

MINUTES: Community and Culture - 13 November 2017

Committee Reports

COM040-17       Draft Georges River Council Events Strategy

(Report by Transformation & Change - Senior Project Officer).............................. 2

COM041-17       Annual and Fundraising Dinner Invitations

(Report by Director Community and Culture)......................................................... 29

COM042-17       Re-establishment of Kogarah CBD Alcohol Free Zone

(Report by Coordinator Community Development)................................................ 31   


Georges River Council – Community and Culture Committee Meeting - Monday, 11 December 2017                     Page 2

Committee Reports

Item:                   COM040-17       Draft Georges River Council Events Strategy 

Author:              Transformation & Change - Senior Project Officer

Directorate:      Transformation and Change

Matter Type:     Committee Reports

Recommendation

(a)     That Council adopt the attached draft Georges River Council Events Strategy.

(b)     That Georges River Council’s Sponsorship and Donations Policy be updated to include:

‘In instances that Council received requests for outgoing sponsorship where the event date does not align within the Ordinary Council Meeting schedule, or the request has been received with insufficient notice to be approved at a Council Meeting after it has assessed against Council’s Sponsorship and Donations Policy and Council’s Events Strategy, and the value of the request totals $1,000 or less, the General Manager has delegation to make the decision on behalf of Council. A report is still to be presented to Council as soon as is practical advising them of the outcome of the requests received.’

(c)     That a report be provided to Council seeking endorsement of an updated instrument of delegation to the General Manager to enable requests for financial assistance of less than $1,000, which are received where the event date does not align with an ordinary meeting of the Council, and which meet the criteria as specified by the relevant Council policy, to be determined under delegation.

(d)     That Council place on its web-site a list of donations that are granted for outgoing sponsorship.

Executive Summary

1.      The draft Georges River Council Events Strategy was placed on public exhibition from Wednesday, 16 August until Wednesday, 13 September 2017.

2.      During the public exhibition period, one submission was received in regard to the ability to efficiently respond to requests for small levels of sponsorship or in-kind support.

3.      An addition to the strategy, defined below, has been included and this report now seeks Council’s adoption of the strategy.

Background

4.      At the Council meeting held on Monday 7 August 2017, the following was resolved with regards to the draft Events Strategy:

Council resolved:

(a)     That the Draft Events Strategy be placed on public exhibition for a period of no less than 28 days.

(b)     That the Draft Events Strategy be made available on Council’s website following adoption.

(c)     That the Category 1 community run events be allocated separate budget lines to allow for monitoring and evaluation.


 

 

5.      The single submission related to the ability to quickly assess and respond to requests for support when timeframes for the event do not allow for a council report to be drafted and considered. The recommended change to the strategy is to insert the following paragraph, included in Section 3.3 Funding Determination Model – Decision Making Criteria:

‘In instances that Council received requests for outgoing sponsorship where the event date does not align within the Ordinary Council Meeting schedule, or the request has been received with insufficient notice to be approved at a Council Meeting after it has assessed against Council’s Sponsorship and Donations Policy and Council’s Events Strategy, and the value of the request totals $1,000 or less, the General Manager be delegated to make the decision on behalf of Council.  A report is still to be presented to Council as soon as is practical advising them of the outcome of the requests received.’

To ensure consistency across the various grant and support avenues it is recommended that this paragraph also be included in Council’s Sponsorship and Donations Policy effective immediately.

This report now seeks Council’s adoption of the strategy with the amendment as defined above.

 

Financial Implications

6.      No budget impact for this report.

 

File Reference

17/1826

 

 

 

ATTACHMENTS

Attachment View1

Event Strategy 2017

 


Georges River Council - Community and Culture Committee Meeting - Monday, 11 December 2017

COM040-17            Draft Georges River Council Events Strategy

[Appendix 1]          Event Strategy 2017

 

 

Page 4

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Community and Culture Committee Meeting -  Monday, 11 December 2017                    Page 29

Item:                   COM041-17       Annual and Fundraising Dinner Invitations 

Author:              Director Community and Culture

Directorate:      Community and Culture

Matter Type:     Committee Reports

Recommendation

(a)     That Council receive and note the contents of this report.

(b)     That Council approve the attendance, retrospectively, of Councillors who attended the following two events:

·     Lantern Club Shines Pink! Fundraising Dinner held on Tuesday 31 October 2017; 

·     St George District Cricket Club (Inc.) Annual Dinner held on 15 November 2017.

(c)     That Council delegate to the General Manager the function to accept these types of invitations on behalf of Council; seek advice from Councillors and Council Officers (when appropriate) on who should to attend and report back to Council as soon as is practical via the Councillor portal, for information purposes only, on the event and who attended.

(d)     That Council place on its web-site a list of donations that are granted for the purpose of Councillors and Council Officers to attend such events.

Executive Summary

1.      Council is frequently invited to attend Annual Dinner Invitations and Fund Raising Dinner Invitations. Usually Annual Dinner Invitations are for the purpose of celebrating an important milestone whilst Fund Raising Dinner Invitations are as the name implies; fund raising events for a worthwhile cause.

2.      Council has supported such events in the past as they are deemed to be important community events. However, Council is usually advised about the upcoming events with limited notice and cannot report the invitation to a Council meeting for Council to adopt the acceptance of Councillors and, on occasions, Council Officers to attend the events.

Background

3.   Retrospective approval is now sought for two such events that have been held:

·    Lantern Club Shines Pink! Fundraising Dinner held on Tuesday 31 October 2017 to raise funds for awareness about the importance of breast screening for women and to assist in the provision of such services at a cost of $160 per ticket;

·    Annual Dinner Invitation from the St George District Cricket Club (Inc.) held on 15 November 2017 to celebrate the 40th Anniversary of the Centenary Test at a cost of $125 per ticket.

4.   Both events had the following Councillors attend representing Georges River Council:                                                                                            

·    Lantern Club - Councillors Badalati, Hindi and Kastanias;

·    Cricket Dinner – Councillors Elmir, Hindi, Kastanias and Wu.

5.   As these types of invitations will continue to occur, this reports recommends that Council delegate to the General Manager the function to accept these invitations; seek attendance from Councillors and Council Officers (when appropriate) and report back to Council as soon as is practical via the Councillor portal, for information purposes only, on the event and who attended.


 

 

6.   Review of Councils Sponsorship and Donations Policy will also need to occur with a report to be presented to Council’s Community and Culture Standing Committee in February 2018 to align the policy with the recommendations contained in this report and to include the delegation to the General Manager to accept these types of requests.

 

Financial Implications

7.      Within budget allocation.

 

File Reference

D17/214569

 

 

 

  


Georges River Council – Community and Culture Committee Meeting -  Monday, 11 December 2017                    Page 31

Item:                   COM042-17       Re-establishment of Kogarah CBD Alcohol Free Zone 

Author:              Coordinator Community Development

Directorate:      Community and Culture

Matter Type:     Committee Reports

Recommendation

That Council adopt to re-establish the existing Kogarah CBD Alcohol Free Zone until 28 August 2018 in accordance with sections 644, 644A and 644B of the Local Government Act 1993.

Executive Summary

1.      The extant Kogarah CBD Alcohol Free Zone (AFZ) is due to expire on 31 December 2017.

The Kogarah CBD AFZ is bounded by:

·    Gray Street (Corner Princes Highway and Railway Parade);

·    Railway Parade (Corner Gray Street and Gladstone Street);

·    Gladstone Street (Corner Railway Parade and Princes Highway); and

·    Princes Highway (Corner Gray Street and Gladstone Street).

 

2.      Consultation with St George Local Area Command police has indicated that they support the re-establishment of the AFZ as it has assisted in reducing the number of disturbances as a result of the consumption of alcohol in the Kogarah CBD.

3.      On Tuesday 7 November 2017 the St George Local Area Command Superintendent and the 25 licenced venues in the suburb of Kogarah, including registered clubs, were posted the re-establishment proposal and requested to provide feedback by Thursday 7 December 2017.

4.      Additionally a Council officer presented on Council’s proposed re-establishment of the Kogarah CBD AFZ to licenced venue representatives at the St George Liquor Accord meeting held on Thursday 16 November 2017.

5.      Council published a notice in the St George and Sutherland Leader on Wednesday 15 November 2017 inviting submissions from the community. Submissions were open for fourteen (14) days requesting community feedback on the proposal, closing on Wednesday 29 November 2017.

6.      Council did not receive any submissions on the Kogarah CBD AFZ re-establishment.

7.      It is proposed that the Kogarah CBD Alcohol Free Zone is re-enacted for an interim period until 28 August 2018. A further report will then be put to Council in mid-2018 to re-establish all Alcohol Free Zones throughout Georges River local government area for a period of up to four (4) years, as the existing AFZs in the Hurstville CBD and Riverwood Town Centre are due to expire on 28 August 2018.

Background

8.      Sections 644, 644A and 644B of the Local Government Act (1993) enable Council to establish, re-establish and operate an alcohol free zone.

9.      In accordance with section 644A of the Act, a public consultation process must be undertaken, including advertising of the proposal in a local newspaper (the St George and Sutherland Shire Leader) and inviting submissions from the public to be provided within 14 days of the notice and 644B of the Act enables Council to establish, re-establish and operate an Alcohol Free Zone.

10.    In addition, Council must provide a copy of the proposal to re-establish the Kogarah CBD Alcohol Free Zone to each of the following persons, indicating that submissions must be made within 30 days after the date on which the copy of the proposal is given to:

a)   The officer in charge of the police station within or nearest to the proposed alcohol free zone; and

b)   Each holder of a license in force under the Liquor Act, 2007 for premises that border on, or adjoin or are adjacent to, the proposed alcohol-free zone.

11.    In addition, secretary holders of any registered club as defined under the Registered Clubs Act 1976 will be provided a copy of the proposal and the opportunity to make a submission.

 

Financial Implications

12.    Within budget allocation.

 

File Reference

17/1831

 

 

 

ATTACHMENTS

Attachment View1

Map of Alcohol Free Zone Kogarah CBD Nov2017 A3

 


Georges River Council - Community and Culture Committee Meeting - Monday, 11 December 2017

COM042-17            Re-establishment of Kogarah CBD Alcohol Free Zone

[Appendix 1]          Map of Alcohol Free Zone Kogarah CBD Nov2017 A3

 

 

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