extraordinary Council Meeting

 

MINUTES OF MEETING

 

Thursday, 29 June 2017

 Present

Council Members

Administrator, Mr John Rayner 

 

Council Staff

General Manager, Ms Gail Connolly

Director Assets and Infrastructure, Mr Laurie O’Connor

Director Environment and Planning, Ms Meryl Bishop

Director Community and Culture, Mr David Tuxford

Chief Operating Officer, Ms Carole Todd

General Counsel, Ms Jenny Ware

Director Transformation and Change, Ms Marissa Racomelara

Executive Manager, Office of the General Manager, Ms Rebekah Schulz

Chief Financial Officer, Mr Rob Owens

Coordinator Financial Management, Mr Francis Mangru

Internal Auditor, Tony Gearon

Team Leader – Finance Strategy and Systems, Mr Scott Henwood

Executive Services Officer, Ms Sina Camilleri

 

Opening

The Administrator, Mr J Rayner opened the meeting at 6.02pm.

 

The Administrator acknowledged the traditional custodians of the land, the Biddegal people.

 

Apologies 

There were no apologies.

 

Disclosure of Interest

There were no disclosures of interest.

Environment and Planning

CCL112-17       Georges River Waste Collection and Processing Costs - update and future actions

(Report by Acting Manager Environmental, Health and Regulatory Services)

The Administrator moved and declared carried:

(a)     That an analysis of waste processing and collection costs be undertaken across the Georges River LGA as part of Council’s waste initiatives program to secure best value for money under existing and future waste contracts.

(b)     That a report be presented to Council prior to December 2017 detailing the outcomes of the above analysis and identifying opportunities to improve Council’s environmental performance and increase value for money for ratepayers.

(c)     That in the interim period Council enter into a casual agreement with Suez Recycling and Recovery (NSW) Pty Ltd for garbage processing and green waste processing for a period of up to 9 months.

(d)     That Council write to Suez Recycling and Recovery (NSW) Pty Ltd to secure pricing for a 9 month casual agreement to expire on 30 March 2018.

 

Finance and Governance

CCL113-17       Draft 2017-2018 Operational Plan for approval

(Report by Senior Corporate Planner)

The Administrator moved and declared carried:

(a)     That Council note that following public exhibition, the draft Georges River Council 2017-2018 Operational Plan including the Budget, Revenue Policy and Schedules of Fees and Charges, annexed to this report as Attachment 1, has been amended as detailed in the body of this report.

(b)     That in accordance with Sections 405 of the Local Government Act 1993, the draft Georges River Council 2017-2018 Operational Plan incorporating the Budget, Revenue Policy and Schedule of Fees and Charges including amendments referred to in (a) above be adopted.

(c)     That Council approve the consolidation and closure of the Reserves as shown in Attachment 2.

(d)     That the 2017-2018 Schedule of Fees and Charges, subject to approval of (b) above, become effective as at 3 July 2017.

(e)     That the former Kogarah City Council variation increase to general income of 1.5% for 2017-2018 be adopted.

(f)      That the former Hurstville City Council variation increase to general income of 1.5% for 2017-2018 be adopted.

(g)     That in accordance with Sections 494 and 535 of the Local Government Act 1993, Council make and levy the 2017-2018 Residential Rate based on the latest valuations (Base Date 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Kogarah City Council Residential Rate will be at 0.0012132 cents in the dollar and apply to all properties categorised as Residential.

(h)     That in accordance with Sections 494 and 535 of the Local Government Act 1993, Council make and levy the 2017-2018 Residential Rate based on the latest valuations (Base Date 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Hurstville City Council Residential Rate will be at 0.00150282 cents in the dollar and apply to all properties categorised as Residential.

(i)      That in accordance with Section 493 of the Local Government Act 1993, Council make and levy the 2017-2018 Business Differential Rate based on the latest valuations (Base Data 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Kogarah City Council Business Rate will be at 0.003 cents in the dollar and apply to all properties categorised as Business, except for the following subcategories:

(i)      Kogarah CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(ii)     Blakehurst CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(iii)    Hurstville CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(iv)    Oatley CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(v)     Ramsgate CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(vi)    Blakehurst Industrial Area will be 0.004 cents in the dollar for 2017-2018;

(vii)   Carlton Industrial Area will be 0.004 cents in the dollar for 2017-2018; and

(viii)  South Hurstville Industrial Area will be 0.004 cents in the dollar for 2017-2018

(j)      That in accordance with Section 493 of the Local Government Act 1993, Council make and levy the 2017-2018 Business Differential Rate based on the latest valuations (Base Data 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Hurstville City Council Business Rate will be at 0.00379774 cents in the dollar and apply to all properties categorised as Business, except for the following subcategories:

(i)      Hurstville Town Improvement District will be 0.00053511 cents in the dollar for 2017-2018;

(ii)     Mortdale Town Improvement District will be 0.00067239 cents in the dollar for 2017-2018;  and

(iii)    Riverwood Town Improvement District will be 0.00065267 cents in the dollar for 2017-2018.

(k)     That in accordance with Section 548 of the Local Government Act 1993, Council levy and make the 2017-2018 annual minimum amount of the former Kogarah City Council ordinary rates on each separate parcel of land or assessment to be $896.84.

(l)      That in accordance with Section 548 of the Local Government Act 1993, Council levy and make the 2017-2018 annual minimum amount of the former Hurstville City Council ordinary rates on each separate parcel of land or assessment to be $543.37.

(m)    That interest charged on overdue rates for the year 1 July 2017 to 30 June 2018, be the rate set by the Minister for Local Government of 7.5% per annum, calculated on a daily basis.

(n)     That annual charges for the former Kogarah City Council Domestic Waste Management and other Waste Management Services be set as follows for 2017-2018:

 

Domestic Waste Management Services (s496)

Additional Service

Special Additional Service

Additional Recycling Service

Additional Garden Waste Service

Availability charge for dwellings with private waste contractor

Boarding House Charge

Trade Waste Services 240L garbage bin and

paper/cardboard bin (s501)

Trade Waste Services Additional Service

$456.04 per annum

$456.04 per annum

$123.76 per annum

$101.40 per annum

$134.16 per annum

$304.72 per annum

$228.28 per annum

 

$451.00 per annum

$451.00 per annum

(o)     That annual charges for the former Hurstville City Council Domestic Waste Management and other Waste Management Services be set as follows for 2017-2018:

 

Domestic Waste Management Service (s496)

Additional Service

Additional Recycling Service (single dwelling only)

Additional Green Waste Service (single dwelling only)

Non – rateable property

Vacant Land Charge

Availability charge for dwellings with private waste contractor

Replacement MGB

Commercial Waste Service 240L MGB (s501)

Commercial Waste Service 1100L MGB (s501)

Commercial Waste Service 240L MGB (non-rateable) (s502)

Commercial Waste Service Recycling Service (s501)

$398.20 per annum

$260.40 per annum

$83.70 per annum

$151.10 per annum

$398.20 per annum

$57.70 per annum

$57.70 per annum

$105.16 per annum

$476.90 per annum

$1,987.90 per annum

$476.90 per annum

$239.00 per annum

(p)     That waste removed on behalf of Georges River Council from non-rateable properties be classified as Domestic Waste or Trade Waste depending on the land category and the Annual Charges be set in accordance with parts (n) and (o) above.

(q)     That the General Manager continue to pursue procurement and efficiency savings and service reviews during the 2017/18 financial year and provide the Council with the following as part of the first quarterly review:

(i)      The status of all consultancies within the organisation, including progress against project milestones and expenditure against budget forecasts;

(ii)     The status of all community subsidies, discounts, waivers and donations, including subsidised community leases, donations, sponsorship of community events, venue hire grants, community grants, in-kind assistance and the like;

(iii)    Changes which can be made to the 2017/18 Budget to balance the cash position.

(iv)    The regular update report on the New Council Implementation Fund (NCIF) detailing progress and expenditure of all projects against the adopted Implementation Plan.

(r)      That to ensure sound financial management, variations to Council’s Budget only occur at Quarterly Budget Reviews.

(s)     That ad hoc requests by external organisations for financial assistance or a contribution only be considered under the relevant Council Policy or Grants Program.

(t)      That it be noted that the $500,000 included in the 2017/18 Budget for a synthetic playing field is for the first project which meets the following criteria:

(i)      has support from existing users,

(ii)     has acceptable financial contributions from the sporting group(s),

(iii)    has government support (financial or otherwise), and

(iv)    is supported by a financial plan which will meet annual maintenance costs and the cost of replacing the synthetic surface.

(u)     That with reference to (t) above “Peakhurst Park Field No. 5” be deleted from Table 3 but that it be noted that if that site can meet the criteria in (t) above it will be considered by Council.

(v)     That appreciation be extended to the General Manager, Directors, Managers and other staff responsible for preparing the Operational Plan and Budget.

w)     That Council note that the summary of the submissions on the Operational Plan does not include reference to the request to complete an environmental audit of the Peakhurst Industrial Estate.

 

(x)     That the General Manager provide an updated report on the matter of an environmental audit of the Peakhurst Industrial Estate.

 

Community and Culture

CCL114-17       Stronger Communities Fund Program

(Report by Director Community and Culture, David Tuxford)

The Administrator moved and declared carried that Council adopt the details listed below of the projects that are contained within the funding allocations of Customer Service Hubs ($1.5m), Town Centres’, Place Making and Economic Development Program ($1.1m) and Georges River Aquatic Facilities Refurbishment Program ($1m) as part of the Stronger Communities Fund Projects.

  

 

Conclusion

The Meeting was closed at 6.10pm.

 

 

 

 

 

 

Chairperson