Council Meeting

Notice of Extraordinary Meeting

 

Thursday, 29 June 2017

 

26 June 2017

 

 

Mr John Rayner

 

An Extraordinary Council Meeting will be held at 6.00pm in the Civic Theatre, 16 MacMahon Street, Hurstville on Thursday, 29 June 2017 for consideration of the business available on Council’s website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

 

 

 

Gail Connolly

General Manager

 

 

BUSINESS

1.      Apologies

2.      Disclosures of Interest

3.      Finance and Governance

4.      Confidential items

 

 


Extraordinary Meeting

Summary of Items

Thursday, 29 June 2017

 

Environment and Planning

CCL112-17       Georges River Waste Collection and Processing Costs - update and future actions

(Report by Manager Environmental Services).......................................................... 2

Finance and Governance

CCL113-17       Draft 2017-2018 Operational Plan for approval

(Report by Senior Corporate Planner)........................................................................ 5

Community and Culture

CCL114-17       Stronger Communities Fund Program

(Report by Director Community and Culture)....................................................... 227


Georges River Council – Extraordinary Meeting -  Thursday, 29 June 2017                                                                     Page 1

 

AGENDA

1.      Apologies 

2.      Disclosure of Interest


Georges River Council – Extraordinary Meeting -  Thursday, 29 June 2017                                                                     Page 2

3.      Environment and Planning

 

Item:                   CCL112-17        Georges River Waste Collection and Processing Costs - update and future actions 

Author:              Manager Environmental Services

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

Recommendation

(a)     That an analysis of waste processing and collection costs be undertaken across the Georges River LGA as part of Council’s waste initiatives program to secure best value for money under existing and future waste contracts.

(b)     That a report be presented to Council prior to December 2017 detailing the outcomes of the above analysis and identifying opportunities to improve Council’s environmental performance and increase value for money for ratepayers.

(c)     That in the interim period Council enter into a casual agreement with Suez Recycling and Recovery (NSW) Pty Ltd for garbage processing and green waste processing for a period of up to 9 months.

(d)     That Council write to Suez Recycling and Recovery (NSW) Pty Ltd to secure pricing for a 9 month casual agreement to expire on 30 March 2018.

 

Executive Summary

1.      At the extraordinary Meeting on 25 May 2017, Council requested that a report be prepared on the predicted 2017/18 increases in waste collection costs.  It was also appropriate that as part of this request, Council officers investigate existing arrangements and costs for garbage and green waste processing.

 

Background

2.      Council currently has two waste processing tenders that are due to expire on 30 June 2017.  Council has commenced investigations in regard to a range of partnership and other initiatives for future tendering arrangements.  However, these investigations are not likely to be concluded prior to the end of the financial year.

 

Proposal

3.      In order to secure an interim fixed price prior to the entering into of a new contract(s) for processing, Council has obtained a guaranteed price from Suez Recycling and Recovery (NSW) Pty Ltd (Suez) from 1 July 2017.  Suez has undertaken to extend the current rates until 31 December 2017.  This will allow Council more time to complete the current investigations and conclude a tender process. The current rates are shown in Attachment 1 (confidential).

 

4.      Pursuant to the Local Government Act 1993 and the merger proclamation, Council is able to enter into a casual agreement with Suez whilst the tender process is being conducted.

 

5.      Council continues to work towards harmonising the processing contracts for garbage and green waste.  Both former Councils prior to amalgamation, extended the waste processing contracts to ensure they could be combined into a future Georges River Council processing contract (Kogarah also had the option to utilise the Veolia Agreement for garbage and green waste).

 

6.      In May 2017 Council approached Suez requesting a casual agreement for both garbage and green waste to allow for investigations to continue and tender documentation to be commenced.  In addition, Council also confirmed that commencing a casual agreement with the intention of preparing tender documents would not be in breach of relevant local government legislation. 

 

7.      The EPA has set targets for local government to reduce waste going to landfill by 70% by 2020.  Council is currently working towards this target and sits at 49%.  On 11 July 2017, the former Kogarah component of the waste will commence transport and processing at the Veolia Alternate Waste Technology facility - which has a guaranteed diversion rate of 56% for the first 2 years.  This will greatly assist Council to achieve the 2020 target set by the EPA.

 

8.      Georges River Council has a unique opportunity to review current services and to look for further economies of scale.  Council has established an internal Waste Strategy Working Group with representatives from the following areas within Council:

·    Finance

·    Procurement 

·    Waste

·    Transformation and Change

·    Assets

·    Management representatives

·    External Probity – (PPB Advisory)

 

9.      The Working Group is reviewing options available within the industry, including such matters as current best practice processing and approaches to services levels with the aim of developing stringent KPI’s for the tender and contract. 

 

10.    By signing onto the casual agreement with Suez for 9 months, Council will be provided with more time to secure a packaged garbage and green waste processing contract with the potential to offer the processing in different components to test economies of scale.

 

11.    Should Council agree to enter into this casual agreement, costs savings (based on likely tonnages and gate rates for 2017/18) are estimated to be in the order of $2.5 - $3 million over the next 9 months.

 

Conclusion

12.    The best outcome for Council to achieve value for money and to achieve a sustainable outcome is to sign the casual agreement so that the Working Party can continue its investigations and ascertain the most viable approach to the market.

 

Financial Implications

13.    Within budget allocation.

 

File Reference

17/1709

 

ATTACHMENTS

Attachment View1

Waste Processing Rates (Confidential)

  


Georges River Council – Extraordinary Meeting -  Thursday, 29 June 2017                                                                     Page 5

4.      Finance and Governance

Item:                   CCL113-17        Draft 2017-2018 Operational Plan for approval 

Author:              Senior Corporate Planner

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation

(a)     That Council note that following public exhibition, the draft Georges River Council 2017-2018 Operational Plan including the Budget, Revenue Policy and Schedules of Fees and Charges, annexed to this report as Attachment 1, has been amended as detailed in the body of this report.

(b)     That in accordance with Sections 405 of the Local Government Act 1993, the draft Georges River Council 2017-2018 Operational Plan incorporating the Budget, Revenue Policy and Schedule of Fees and Charges including amendments referred to in (a) above be adopted.

 

(c)     That Council approve the consolidation and closure of the Reserves as shown in Attachment 2.

(d)     That the 2017-2018 Schedule of Fees and Charges, subject to approval of (b) above, become effective as at 3 July 2017.

(e)     That the former Kogarah City Council variation increase to general income of 1.5% for 2017-2018 be adopted.

(f)      That the former Hurstville City Council variation increase to general income of 1.5% for 2017-2018 be adopted.

(g)     That in accordance with Sections 494 and 535 of the Local Government Act 1993, Council make and levy the 2017-2018 Residential Rate based on the latest valuations (Base Date 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Kogarah City Council Residential Rate will be at 0.0012132 cents in the dollar and apply to all properties categorised as Residential.

 

(h)     That in accordance with Sections 494 and 535 of the Local Government Act 1993, Council make and levy the 2017-2018 Residential Rate based on the latest valuations (Base Date 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Hurstville City Council Residential Rate will be at 0.00150282 cents in the dollar and apply to all properties categorised as Residential.

 

(i)      That in accordance with Section 493 of the Local Government Act 1993, Council make and levy the 2017-2018 Business Differential Rate based on the latest valuations (Base Data 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Kogarah City Council Business Rate will be at 0.003 cents in the dollar and apply to all properties categorised as Business, except for the following subcategories:

(i)      Kogarah CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(ii)     Blakehurst CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(iii)    Hurstville CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(iv)    Oatley CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(v)     Ramsgate CBD Commercial Centre will be 0.004 cents in the dollar for 2017-2018;

(vi)    Blakehurst Industrial Area will be 0.004 cents in the dollar for 2017-2018;

(vii)   Carlton Industrial Area will be 0.004 cents in the dollar for 2017-2018; and

(viii)  South Hurstville Industrial Area will be 0.004 cents in the dollar for 2017-2018

 

(j)       That in accordance with Section 493 of the Local Government Act 1993, Council make and levy the 2017-2018 Business Differential Rate based on the latest valuations (Base Data 1 July 2016) and any supplementary valuations applicable as at 1 July 2017. As such the former Hurstville City Council Business Rate will be at 0.00379774 cents in the dollar and apply to all properties categorised as Business, except for the following subcategories:

 

(i)      Hurstville Town Improvement District will be 0.00053511 cents in the dollar for 2017-2018;

(ii)     Mortdale Town Improvement District will be 0.00067239 cents in the dollar for 2017-2018;  and

(iii)    Riverwood Town Improvement District will be 0.00065267 cents in the dollar for 2017-2018.

 

(k)      That in accordance with Section 548 of the Local Government Act 1993, Council levy and make the 2017-2018 annual minimum amount of the former Kogarah City Council ordinary rates on each separate parcel of land or assessment to be $896.84.

 

(l)      That in accordance with Section 548 of the Local Government Act 1993, Council levy and make the 2017-2018 annual minimum amount of the former Hurstville City Council ordinary rates on each separate parcel of land or assessment to be $543.37.

 

(m)    That interest charged on overdue rates for the year 1 July 2017 to 30 June 2018, be the rate set by the Minister for Local Government of 7.5% per annum, calculated on a daily basis.

 

(n)     That annual charges for the former Kogarah City Council Domestic Waste Management and other Waste Management Services be set as follows for 2017-2018:

 

Domestic Waste Management Services (s496)

Additional Service

Special Additional Service

Additional Recycling Service

Additional Garden Waste Service

Availability charge for dwellings with private waste contractor

Boarding House Charge

Trade Waste Services 240L garbage bin and

paper/cardboard bin (s501)

Trade Waste Services Additional Service

$456.04 per annum

$456.04 per annum

$123.76 per annum

$101.40 per annum

$134.16 per annum

$304.72 per annum

$228.28 per annum

 

$451.00 per annum

$451.00 per annum

 

(o)     That annual charges for the former Hurstville City Council Domestic Waste Management and other Waste Management Services be set as follows for 2017-2018:

 

Domestic Waste Management Service (s496)

Additional Service

Additional Recycling Service (single dwelling only)

Additional Green Waste Service (single dwelling only)

Non – rateable property

Vacant Land Charge

Availability charge for dwellings with private waste contractor

Replacement MGB

Commercial Waste Service 240L MGB (s501)

Commercial Waste Service 1100L MGB (s501)

Commercial Waste Service 240L MGB (non-rateable) (s502)

Commercial Waste Service Recycling Service (s501)

$398.20 per annum

$260.40 per annum

$83.70 per annum

$151.10 per annum

$398.20 per annum

$57.70 per annum

$57.70 per annum

$105.16 per annum

$476.90 per annum

$1,987.90 per annum

$476.90 per annum

$239.00 per annum

 

(p)     That waste removed on behalf of Georges River Council from non-rateable properties be classified as Domestic Waste or Trade Waste depending on the land category and the Annual Charges be set in accordance with parts (n) and (o) above.

 

(q)     That the General Manager continue to pursue procurement and efficiency savings and service reviews during the 2017/18 financial year and provide the elected Council with the following updates as part of the first quarterly review:

(i)      A report on the status of all consultancies within the organisation, including progress against project milestones and expenditure against budget forecasts;

(ii)     A report on the status of all community subsidies, discounts, waivers and donations, including subsidised community leases, donations, sponsorship of community events, venue hire grants, community grants, in-kind assistance and the like;

(iii)    A report on the operational and maintenance expenditure incurred in 2016/17 (and the forecast expenditure for 2017/18) for all of Council’s buildings and facilities including expenditure on utilities, maintenance and renewals; and

(iv)    The regular update report on the New Council Implementation Fund (NCIF) detailing progress and expenditure of all projects against the adopted Implementation Plan.

 

Executive Summary

1.      The report requests Council’s consideration and adoption of the draft Georges River Council 2017-2018 Operational Plan including the Budget, Revenue Policy and Schedule of Fees and Charges as amended, following the public exhibition period.

2.      To seek a resolution for the making of the required rates and charges for 2017-2018 financial year, in accordance with Section 535 of the Local Government Act 1993 pursuant to which Council must make each rate and charge by resolution of Council.

3.      To provide a detailed breakdown of the submissions received and Council’s response.

 

 

The Merged Budget – A Year in Review (2016-2017)

4.      The 2016-2017 financial period for Georges River Council is peculiar, due to the merger. It reflects all expenditure from 13 May 2016 to 30 June 2017 (a period of 13½ months).  However, in accordance with Australian Accounting Standards, the Council was only able to recognise 12 months of rates and grant income (from 1 July 2016 to 30 June 2017).

 

5.      As a consequence, Council’s projected financial position is not able to be accurately compared with either the 2015-2016 financial year, nor with the results of the 2016-2017 year.

 

6.      Notwithstanding this unique position, the Council is projected to end the 2016-2017 financial year in a strong position, despite continuing significant historical subsidies and with the implementation of a series of merger reforms, listed below:

 

(a)     Establishment of the Implementation Advisory Committee and other Advisory Committees with paid members

(b)     Redundancy of senior staff

(c)     Recruitment costs for new managerial/executive staff

(d)     Increased community grants and donations program

(e)     Increased capital works program to supplement grant funded projects

(f)      Project Fusion – (relocation of staff and refurbishment of Civic Centre)

(g)     Establishment of the Independent Hearing and Assessment Panel

(h)     Resumption of direct management of UOW Jubilee Oval (including creation of an asset maintenance and renewal budget)

(i)      Expansion of the Hurstville Pensioner Rate Rebate to Kogarah pensioners

(j)      Expansion of the graffiti removal program across the LGA

(k)     Creation of an Internal Auditor position

(l)      Establishment of the external Audit, Risk and Improvement Committee

(m)    Increased legal prosecutions for unauthorised development and tree removals

(n)     Introduction of community consultation and preparation of new technical/ environmental reports for the former Oatley Bowling Club planning proposal

(o)     Increased cost of LGNSW membership

(p)     Increased workers compensation and insurance premiums

(q)     Significant operational and rental subsidies such as the Kogarah War Memorial Pool (Dick Caine), Blakehurst Bowling Club, Beverly Park Golf Course, 3 Bridges Community Centre at Penshurst.

 

7.      As stated previously, Council was required to recognise its $20 million Stronger Communities and New Council Implementation grant funds as income in the 2015-2016 year, thereby skewing the results for the previous financial year. However, expenditure of these funds was only able to commence in the 2016-2017 year. Council has reported this expenditure on a six monthly basis in accordance with NSW Office of Local Government requirements and Council’s adopted Transformation and Change Implementation Plan.
         

Compliance with Legislative Requirements

8.      The development of an Operational Plan is a legislative requirement under Section 405 of the Local Government Act 1993.

9.      A draft 2017-2018 Operational Plan was prepared for Georges River Council on 25 May 2017 setting out the actions proposed to be undertaken and detailing revenue and expenditure for services and infrastructure for the forthcoming year.

10.    At the Extraordinary Council meeting on 25 May 2017 Council resolved:

(a)     That the report CCL080-17 - Draft 2017-18 Operational Plan be considered in conjunction with the Administrator’s Minute.

(b)     That the draft 2017-2018 Operational Plan including the Budget and Schedule of Fees and Charges, attached to the report, be approved for public exhibition for a period of 28 days between 26 May and 23 June 2017.

(c)     That following the exhibition period referred to in (b) above, a report be presented to a Council meeting prior to 1 July 2017 advising of any submissions received relating to the draft 2017-2018 Operational Plan.

(d)     That during the public exhibition period, the draft 2017-2018 Operational Plan including the Budget and Schedule of Fees and Charges, be referred to the Implementation Advisory Committee for further review and comment.

(e)    That the refinements and further considerations listed in Section 8 of the Administrator’s Minute be referred to the General Manager for further report.

11.    Notification and public exhibition of the draft Operational Plan, including the Budget and Schedule of Fees and Charges occurred as follows:

 

(a)     Information and copies of the document were placed on Council’s website under the ‘Public Exhibitions’ and ‘Have Your Say’ pages and promoted on the scrolling homepage banner throughout the duration of the exhibition period.

(b)     Information and hard copies of the documents were placed in Council’s Service Centres and in Council’s libraries throughout the duration of the exhibition period.

(c)     Advertisements were placed in the St George Leader under the Public Notices section on Wednesday, 31 May 2017 and Wednesday, 21 June 2017.

(d)     Messages promoting the draft Operational Plan were also placed on Council’s social media accounts.

(e)     A copy of the draft 2017-2018 Operational Plan including the Budget and Schedule of Fees and Charges was referred to the Implementation Advisory Committee for further review and comment at their meeting on Wednesday, 14 June 2017.

 

12.    Subject to the adoption of the draft 2017-2018 Operational Plan including the Budget, Revenue Policy and Schedule of Fees and Charges, the new Schedule of Fees and Charges for 2017-2018 will be effective from 3 July 2017. Fees and Charges issued on 1 and 2 July 2017 will be at 2016-2017 adopted Schedule of Fees and Charges rates.

 

Consideration of items raised in the Administrator’s Minute of 25 May 2017

13.    At the Extraordinary Council Meeting on 25 May 2017, the following items were raised in Section 8 of the Administrator’s Minute:

 

Budget – Refinements and Further Considerations

Whilst the Operational Plan and Budget are on exhibition I have requested the General Manager undertake work in:

a)   Refining the presentation of the documents, process and reviews

b)   Adjusting items in the Budget

c)   Reviewing/investigating further possible budget inclusions.

 

(a)     Refining presentation of documents, processes and reviews

(i)      Review and consolidate Reserves.

(ii)     Report to Council on 29th June 2017 on the timing of various stages associated with delivering projects in the Capital Works and Asset Replacement Program and reporting progress to Council quarterly.

(iii)    To improve Council’s and the community’s understanding of Council’s recurrent spending.

-        Provide a table which lists the expenditure and income for all services

-        Present Capital works and Asset Replacement Program under relevant headings

-        Prepare a table showing the funding source for capital and asset replacement projects.

 

(b)     Adjusting items in the Budget

(i)      Add $300,000 to kick start delivering the Disability Inclusion Action Plan

(ii)     Increase Community Grants allocation from $200,000 to $400,000

(iii)    Consolidate an account from which to fund Council’s support to community based events

(iv)    Based on changes to be provided by LGNSW reduce membership fees by $25,000

(v)     Include $193,000 for roundabout Belmore Rd and Clarendon Rd - Peakhurst, funded by the Federal Government Blackspot Program

(vi)    Add additional resources towards reducing the DA consideration backlog.

(vii)   Urban Forest Strategy and Improvement Plan $70,000

(viii)  Improve safety, upgrade the Gannon’s Park laneway access off Forest Rd

(ix)    Council has received $7.853M in dividends from the creditors claim from the liquidation of Lehman Brothers and Class Action proceedings against Standard and Poors.  $3M has been allocated to drainage works in 2016-2017.  A further report to be provided to Council on 29 June 2017 to allocate the remainder of the funds to address infrastructure shortfalls and other projects.

(x)     Further examine opportunities to utilise the Implementation Fund for the Council Chambers upgrade, which will provide flexible space, accommodate 15 Councillors and a larger public gallery

(xi)    Allocate additional funds to address Domestic Violence including a White Ribbon Day March.

 

 

(c)     Review/investigating further possible budget inclusions

(i)      Provide a report to Council on the increases in waste collection cost

(ii)     Report to Council on 29th June 2017 on the potential to increase the number of trainees, apprentices and people with a disability engaged by Council

(iii)    Funding for upgrade to playground and install lighting Boundary Road Reserve

(iv)    Review the pre-budget request to upgrade the Maintenance and Staff Amenities Building on the Council owned Beverley Park Golf Course

(v)     A review be undertaken of Council’s current and future energy costs including cost incurred by users other than Council.

(vi)    A report be provided on the position reached with completing works approved by the Traffic Committee.

 

14.    A summary of work undertaken and the General Manager’s response is shown in the Table 1 below. Recommended changes to the draft 2017-2018 Operational Plan and Budget are also detailed in the table below.


Table 1: Consideration of Administrator’s Minute of 25 May 2017

Reference No

Administrator Request

Proposed source of funding

General Manager’s response to request

(a) i

Review and consolidate Reserves

N/A

A review of Reserves has resulted in a reduction from 53 to 31 Council Reserves which more clearly reflect the direction of Council in meeting the needs of the community. Over the 2017-2018 and 2018-2019 financial years, an additional 9 Reserves are intended to be fully expended and closed. A further 5 Reserves will be reviewed with a view to consolidation. It is anticipated that within 2 years the number of reserves will be less than 25. Refer to Attachment 2: Reserves

(a) ii

Report on timing of delivering Capital Works and Asset Replacement Program projects and progress reports to Council quarterly

N/A

The Capital Works and Asset Replacement Schedule table in Section 3: Budgets, of the draft Operational Plan has been expanded to include details of timing for delivery of programs. Progress reports on the delivery of the Capital Works and Asset Replacement Schedule will be tabled to Council quarterly.

(a) iii
(item 1)

Provide a table which lists the expenditure and income for all services

N/A

Refer to Table 2: Services Expenditure and Income. This table has also been incorporated into Section 3: Budgets, of the draft Operational Plan

(a) iii
(item 2)

Present Capital works and Asset Replacement Program under relevant headings

N/A

Capital Works and Asset Replacement Schedule table in Section 3: Budgets, of the draft Operational Plan was updated accordingly. Projects are now listed under the headings of “asset replacement” and “new build”.

(a) iii
(item 3)

Prepare a table showing the funding source for capital and asset replacement program

N/A

Capital Works and Asset Replacement Schedule table in Section 3: Budgets, of the draft Operational Plan document was expanded to include details of the funding source for each project.

(b) i

Add $300,000 to kick start delivering the Disability Inclusion Action Plan

Non-recurrent funding sourced from CDO funds.

Additional $300,000 funding included in the Community and Culture Directorate budget for the implementation of the Disability Inclusion Action Plan.

(b) ii

Increase Community Grants allocation to $400,000

Recurrent funding - sourced from merger related savings (General Revenue).

Original $200,000 budget was increased by $200,000 to create a total Community Grant program of $400,000.

(b) iii

Consolidate an account to fund support of community based events

Consolidation of existing recurrent funding accounts within Community and Culture and Assets and Infrastructure Directorates.

All related events and park hire subsidy budgets have been consolidated within the Community and Culture Directorate.

(b) iv

Reduce LGNSW membership fees by $25,000

Membership fees reduced by $25,000.

$25,000 removed from budget of Office of the Chief Operating Officer.

(b) v

Include $193,000 for roundabout Belmore Rd and Clarendon Rd Peakhurst funded by Federal Government Blackspot Program

Non-recurrent funding sourced from Federal grant program.

Expenditure from Federal Government’s Blackspot Program 2017-2018 allocation to Council.

(b) vi

Add resources towards reducing the Development Application (DA) backlog

Non-recurrent funding sourced from CDO funding.

$500,000 included in the Environment and Planning Directorate budget to provide additional temporary resources to reduce the DA backlog and accommodate the DA increases resulting from new LEP.

(b) vii

$70,000 Urban Forest Strategy and Improvement Plan

Non-recurrent funding sourced from the Stronger Communities (merger) Fund.

$70,000 included in the Environment and Planning Directorate budget to develop the Urban Forest Strategy and Implementation Plan.

(b) viii

Upgrade Gannons Park laneway access off Forest Rd

Funding sourced from existing Kerb and Gutter Maintenance program (a recurrent program)

$80,000 allocated to upgrade Gannons Park laneway, sourced from the existing Kerb and Gutter Maintenance program.

(b) ix

Report on allocation of remainder of Lehman Brothers and Class Action funds to address infrastructure shortfalls and other projects

Refer to the Lehman Brothers and Class Action Collateralised Debt Obligation (CDO) table below.

Refer to the Table 3 below for a detailed breakdown of the allocation of the remainder of Lehman Brothers and Class Action funds.

 

(b) x

Explore options to use New Council Implementation Fund (NCIF) for Council Chambers upgrade

Non-recurrent funding sourced from General Revenue.

$300,000 allocated from General Revenue to provide a more flexible space to allow chambers to be utilised as training room and meeting facility outside of Council meetings and provide a larger gallery for residents. The NCIF has been previously allocated to other merger priorities.

(b) xi

Provide funding to address Domestic Violence including White Ribbon Day march

Recurrent funding sourced from General Revenue and included in the Community and Culture Directorate budget.

This new event has been included in Council’s Events Strategy. Council will seek partnerships with community groups to match allocated funds.

(c) i

Report on increases in waste collection cost

Recurrent funding sourced from Domestic Waste Management Reserve.

 

Increases in waste collection costs have been limited to CPI only. The increase is required due to the rise in tipping fees and government levies, additional distances involved in the transfer of waste to a new processing facility and Council’s target for improving recycling vs landfill.  Refer also to the separate report on this Extraordinary Council Meeting agenda.

(c) ii

Report on potential to increase trainees, apprentices and people with a disability engaged by Council

Recurrent funding sourced from salaries/wages budget.

Existing vacant positions have been converted into 8 new apprenticeships/traineeships.

(c) iii

Fund upgrade to playground and lighting at Boundary Rd Reserve

Non-recurrent funding sourced from Infrastructure Plus Reserve.

$65,000 allocated from Infrastructure Plus Reserve. Grant funding will also be explored for this project.

(c) iv

Review request to upgrade Maintenance and Amenities building at Beverley Park Golf Course

Non-recurrent funding sourced from CDO Reserve.

$200,000 allocated from CDO Reserve on the basis that it is to be matched dollar for dollar with funds from Beverley Park Golf Club.

(c) v

Review Council’s current and future energy costs

 

Review costs incurred by users other than Council

Recurrent funding sourced from General Revenue.

Projected increases in energy costs have been anticipated and included in the budget for adoption with an additional $200,000 allocated for 2017/18. An Energy Audit has commenced on costs incurred by users other than Council and will be separately reported.

(c) vi

Report on position reached with completing works approved by Traffic Committee

Non-recurrent funding sourced from CDO Reserve.

An additional $500,000 has been allocated to reduce the backlog of works. Refer to Table 2 below for a detailed breakdown of the allocation.

 

 

 

 

 

Table 2: Services Expenditure and Income

Service

2017-2018
Income ($000)

2017-2018
Expenses ($000)

Engineering Operations

1,297

24,671

Infrastructure

5,084

12,915

Project Delivery

4,555

8,049

Communications and Customer Service

195

3,640

Children's Services

5,644

5,194

Library

502

6,840

Community and Cultural Development

1,339

4,802

Environmental Health and Regulatory

29,757

28,161

Development and Building Assessment

2,972

5,086

Strategic Planning

22,404

4,192

Transformation and Change

156

4,081

Corporate Support Services

71,916

24,815

Strategic Property

6,790

4,465

 

 

 

Total

152,611

136,911

 

Allocation of remainder of Lehman Brothers and Class Action Funds - Collateralised Debt Obligations (CDO)

15.    Council has received $7.853 million in dividends from the creditors’ claim from the liquidation of Lehman Brothers and Class Action proceedings against Standard and Poors. Council has previously allocated $3 million to drainage works pursuant to the priority works identified in the Overland Flood Study adopted in June 2016.

 

16.    It is considered that, having regard to the priorities identified during the past 12 months, the best value for ratepayers can be generated by investing in the projects outlined in the Table 3 below.  

 

17.    The projects focus on high priority community needs including reducing red tape for customers, improving road safety, upgrading sporting facilities, and public space improvements for people with a disability. Projects supplemented by New Council Implementation Funds (previously adopted via Council resolutions) are highlighted in the table.

 

Table 3: Allocation of remainder of Lehman Brothers and Class Action

Funds - Collateralised Debt Obligations (CDO)

Project

Ward

Estimated Cost

Priority

Potential Commencement Date

Disability Inclusion Action Plan Implementation

All

$300,000

High

Commence 1 July 2017

Development Application (DA) Backlog reduction program

All

$500,000

High

Commence 1 July 2017

Reducing Red Tape and Streamlining Customer Processes – improve the customer experience

All

$250,000

High

Commence October 2017

Response to 2017 State Award: establish an employee value proposition program including leadership and mentoring, management up-skilling and capability development, health and well-being and organisational culture (supplements NCIF funding of $100,000)

All

$130,000

High

Commence 1 July 2017

Governance Improvement Program to ensure ongoing compliance with legal obligations, support GIPA, Delegations, Audit and Legislative Compliance and Training

All

$50,000

High

Commence 1 July 2017

WH&S Systems, Riskware, Implementation, Training Program, WHS Strategy Development to reduce insurance premiums (supplements NCIF funding of $50,000)

All

$20,000

High

Commence 1 July 2017

Business Continuity Planning, ERM System Implementation, Code of Conduct Investigations, Review Insurance Arrangements and Associated Risk and Insurance Management Training (supplements NCIF funding of $30,000)

All

$90,000

High

Commence 1 July 2017

Procurement Audit, Contracts Register and forward procurement plans to achieve greater savings

All

$100,000

High

Commence 1 July 2017

Upgrade of Maintenance and Amenities Building at Beverley Park Golf Course

Kogarah Bay

$200,000

Medium

TBC – requires matching funding to proceed

Development of synthetic field at Peakhurst Park Field No.5

Peakhurst

$500,000

Medium

TBC - requires additional  funding to proceed

Priority Footpaths, Kerb and Gutter Renewal

All

$200,000

Medium

Commence 1 August 2017

TOTAL

$2,340,000

Consultancy to build organisational capacity and strategy

Consultancies relating to the development of a new City Plan as such studies include a long strategy and the development of programs to ensure the ongoing management of the city’s property data.

All

$392,000

High

Commence 1 July 2017

Consultancy for the development of the Depot MasterPlan

Mortdale

$198,000

High

Commence 1 July 2017

Consultancy for the development of the Library Strategy and Recreation Strategy

All

$50,000

High

Commence 1 July 2017

Consultancy for talent management including job evaluation and succession planning

All

$60,000

High

Commence 1 July 2017

Consultancies relating to community engagement for Council’s major initiatives

All

$300,000

High

Commence 1 July 2017

TOTAL

$1,000,000

Traffic Committee (Approved Works - Backlog)

Connelly Street, Penshurst – Pedestrian Refuge

Mortdale

$45,000

Medium

Commence October 2017

Pallamana Parade, Beverly Hills – Pedestrian Refuge

Hurstville

$45,000

High

Commence October 2017

Roberts Avenue, Mortdale – Pedestrian Refuge

Mortdale

$30,000

High

Commence August 2017

Rose Street, Hurstville – Pedestrian Refuge

Hurstville

$30,000

High

Commence October 2017

Lily Street Bridge – Kerb extension and Pedestrian Refuge

Hurstville

$150,000

Medium

Commence August 2017

Oatley Avenue, Oatley – Pedestrian Refuge

Blakehurst

$30,000

High

Commence August 2017

Kensington Street, Kogarah – Pedestrian Crossing

Kogarah Bay

$60,430

High

Commence August 2017

Dame Mary Gilmore – Angle Parking

Peakhurst

$109,570

Low

Commence early 2018

TOTAL TRAFFIC COMMITTEE WORKS

$500,000

GRAND TOTAL – ALL CDO ALLOCATIONS

$3,840,000.00

TRANSFER TO SUSTAINABILITY RESERVE

$13,009.84

 

Submissions on Draft Operational Plan 2017-2018 incorporating the Budget, Revenue Policy and Schedule of Fees and Charges

 

18.    At the close of public exhibition, sixteen (16) formal submissions had been received on the draft 2017-2018 Operational Plan incorporating the Budget and Schedule of Fees and Charges.

 

19.    The Implementation Advisory Committee (IAC) was also advised of the draft 2017-2018 Operational Plan and Budget and was invited to comment on the draft.

 

20.    Public submissions covered a range of topics including town centre improvements, development applications, planning proposals, transport strategies, environmental concerns, tree management, sporting infrastructure, fees and charges, budget considerations, customer service standards, distribution of community facilities, good governance and audit functions.

 

21.    Where submissions contain return addresses, a response will be sent to individuals detailing how Council has addressed the submission.

 

22.    All submissions have been forwarded to the Administrator and General Manager for their consideration prior to adoption of the draft 2017-2018 Georges River Council Operational Plan including the Budget, Revenue Policy and Schedule of Fees and Charges.

 

23.    The summary of the submissions and issues raised are detailed in Table 4 below.

 

 

Table 4: Summary of Public Submissions

No

Date of Receipt

Type

Subject/s of

Submission

Summary of Issues Raised

1

30 May 2017

Resident Email

Budget clarifications and comments

·   Clarify anomaly on spending from NCIF Grant

·   Query about cash deficit

·   Query about net operating deficit and what steps Council will take to improve its operating performance ratio

·   Request for listing of proposed capital works program considered to be renewal works and contributing to infrastructure renewals ratio

Please note: These queries will be addressed directly

2

30 May 2017

Community Sport Organisation Email

Synthetic pitch at Peakhurst Park

Request to deliver synthetic pitch at Peakhurst Park (Field no 5), Peakhurst

3

6 June 2017

Representat-ion from MP

Synthetic pitch at Peakhurst Park

Request to partner with NSW Government and local sport organisation to deliver synthetic pitch at Peakhurst Park (Field no 5), Peakhurst

4

21 June 2017

Non Resident Email

Pedestrian and cycling strategies

Request for Council to develop a pedestrian strategy and a cycling strategy

5

21 June 2017

Resident Email

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

·    Comments on a number of other Actions and Key Performance Indicators

·    Suggestion of two new Actions

·   Action 1.5 Council should suspend further action on 35 River Road Oatley until election of a new council so as not to waste further funds on this project.

·   Action 1.12 Digital services review – include in this review implementation of publication of user friendly (searchable, copy and pasteable) minutes of all Council and committee meetings.

·   KPI D3 Number of trees planted or at giveaway – amend definition or target quantity to specify trees or shrubs/groundcover plants.

·   KPI D9 Number of volunteer hours of bush regeneration – amend target to specify time period.

·   Action 2.9 Undertaken 2017-2018 Stormwater and Drainage Works Program – request to amend wording and address siltation in Lime Kiln Bay wetlands.

·   Action 2.11 Implement Street Tree Management Strategy – request to develop and maintain significant tree register covering whole LGA.

·   KPI E3 % of environmental compliance complaints received and responded to within 48 hours – ensure the customer receives an update of action taken within timeframe.

·   New Action suggestion – undertake soil and erosion control compliance campaign on all building and construction sites.

·   New Action suggestion – complete Peakhurst Light Industrial Estate Environmental Audit.

6

21 June 2017

Email from CBD property owner

Comment on proposed fees and charges for Waratah Private Hospital carpark

Requesting change to hourly and daily parking rates at Waratah Private Hospital carpark.

7

22 June 2017

Online form submission

·    Comments on a number of
Actions and Key Performance Measures

·    Suggestion of new Action.

·   KPI D3 Number of trees planted or at giveaway – amend definition or target quantity to specify trees or shrubs. Suggest target set at 2500 trees.

·   Action 2.11 Implement Street Tree Management Strategy – request to develop and maintain significant tree register stored as a GIS layer.

· New Action suggestion - develop a biodiversity strategy.

8

22 June 2017

Resident Email

·    User-friendly business papers

·    Internal audit function

·    Peakhurst Industrial Estate environmental audit

·    Requests additional Stronger Council’s KPI on user-friendly business papers.

·    Query on the distinction between KPIs B9 and B10 regarding internal audit recommendations.

·    Suggestion of a new KPI on support for the internal audit function.

·    Suggestion to include a new action to undertake and address the findings of an environmental audit of the Peakhurst Industrial Estate.

9

22 June 2017

Resident Email

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

·    Comments on a number of other Actions and Key Performance Indicators.

·    Suggestion of additional Action

·    Suggestion of additional Corporate Measure

·    Seeking an investigation of alternative Council-owned sites for seniors housing.

·    Retain Oatley Bowling Club site as open space and seek alternative community uses and maintain and repair retaining wall.

·    Enquiry regarding the status of the current lease of the former Penshurst Bowling Club.

·    Action 2.2 Penshurst Park Sporting Hub – retain natural turf surface.

·    Action 2.4 Jubilee Park Adventure Playground – conduct a traffic study.

·    Action 2.9 Stormwater and drainage works program – requesting rainwater initiatives including gardens, tank rebates and onsite retention.

·    Action 2.17 Parks and recreation beautification program – increased provision of playgrounds in town centres.

·    Request the relocation of Penshurst Library.

·    KPI E.6 Waste diverted from landfill – increase the target to 70%, partner with Bower Rehoming program and repair café.

·    Action 3.5 Car parking strategy – request to develop a cycling strategy.

·    Request employment of qualified lawyer as Internal Ombudsman.

10

22 June 2017

Resident Email

·    Comments on a number of Actions and Key Performance Indicators.

·    Suggestion of additional Actions and KPIs.

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

 

·    KPI C3 Council resolutions closed to the public – querying target of less than 25%.

·    Action 1.5 Immediately suspend further action in relation to the reclassification and rezoning of 35 River Road Oatley until the election of the new Council.

·    Action 1.12 Digital services review - include in this review implementation of publication of user friendly (searchable, copy and paste able) minutes of all Council and committee meetings.

·    KPI D3 Number of trees planted or at giveaway – amend definition or target quantity to specify trees or shrubs/groundcover plants.

·    KPI D9 Number of volunteer hours of bush regeneration – amend target to specify time period.

·    Action 2.9 Undertaken 2017-2018 Stormwater and Drainage Works Program – request to amend wording.

·    Action 2.11 Implement Street Tree Management Strategy – query if strategy will cover whole LGA.

·    Proposed new action to address siltation at Lime Kiln Bay wetlands.

·    Proposed new action to create significant tree register in consultation with the community.

·   New KPI and Action suggestion – undertake soil and erosion control compliance campaign on all development sites.

·   New Action suggestion – complete Peakhurst Light Industrial Estate Environmental Audit.

·   New Action suggestion – Reconsider funding to Cooks River Alliance.

11

23 June 2017

Letter from Hurstville CBD property owner

Town Centre Improvements to the design and function of Memorial Square.

New Action suggestion – Request Council allocate funds to improve public space at Memorial Square, Forest Road, Hurstville.

12

23 June 2017

Resident Email

·    Comments on a number of Actions and Key Performance Indicators.

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

·    Budget enquiry.

·    Action 1.5 Council should suspend further action on 35 River Road Oatley until election of a new Council so as not to waste further funds on this project.

·    KPI D3 Number of trees planted or at giveaway – amend definition or target quantity to specify trees or shrubs/groundcover plants.

·    KPI D9 Number of volunteer hours of bush regeneration – amend target to specify time period.

·    Suggested new performance indicator – Improve nature environment through bushland regeneration.

·    Query relating to Bush Care budget.

·    Action 2.9 Undertaken 2017-2018 Stormwater and Drainage Works Program – request to amend wording.

·    Action 2.11 Implement Street Tree Management Strategy – request to develop strategy covering whole LGA.

·    Proposed new action to address siltation at Lime Kiln Bay wetlands.

·    Proposed new action to create significant tree register in consultation with the community.

·    New Action suggestion – undertake soil and erosion control compliance campaign on all development sites.

·    New Action suggestion – complete Peakhurst Light Industrial Estate Environmental Audit.

·    New Action suggestion – Reconsider funding to Cooks River Alliance.

13

23 June 2017

Resident Email

·    Community engagement.

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

·    Concern regarding the openness and transparency of Council.

·    Concern regarding professional staff interaction with the community.

·    Action 1.5 Council should abandon further action on 35 River Road Oatley due to IHAP concerns.

 

14

23 June 2017

Resident Email

·    Urban tree cover and water-sensitive design.

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

·    Comments on a number of Actions and Key Performance Indicators.

 

 

·    KPI D3 Number of trees planted or at giveaway – review target and develop strategies to increase urban tree canopy cover.

·    Action 1.5 Council should suspend further action on 35 River Road Oatley until election of a new Council.

·    Action 2.11 Implement Street Tree Management Strategy – request to advertise any proposal to remove a street tree. Request for Strategy to include tree replacement program and utilisation of native trees. Establish a Tree Advisory Committee with community representatives.

·    Action 2.9 Undertaken 2017-2018 Stormwater and Drainage Works Program – request for education and compliance program.

·    KPI E3 % of environmental compliance complaints received and responded to within 48 hours – request for a public register of environmental complaints and a prioritised resolution action plan with timeframes.

15

23 June 2017

Resident Email

·    Stormwater.

·    Waste management and asbestos.

·    Street tree removal.

·    Compliance.

·    Customer service and correspondence standards.

·    KPI D1 % asset data captured and updated – suggests a range of new targets in relation to stormwater.

·    Suggested new KPI – creation of a waste management plan checklist for development applications including identification of asbestos.

·    Suggested new KPI – creation of a waste management plan template for development applicants with a section related to asbestos.

·    Suggested new KPI – ratio of street trees plants vs removed.

·    Suggested new KPI – % variation of tree canopy.

·    Suggested new KPI – monitoring of environmental compliance.

·    Suggested new KPI – compliance is adequately resourced.

·    Suggested new KPI – response to correspondence within 21 days.

·    Suggested new KPI – customer satisfaction charter created.

 

16

23 June 2017

Resident Email

·    Planning proposal for reclassification and rezoning of 35 River Road Oatley (former Oatley Bowling Club site).

·    Tree management.

 

·    Action 1.5 Council should abandon further action on 35 River Road Oatley until election of a new Council. Pursue development of the former Penshurst Bowling Club as aged care.

·    KPI D3 Number of trees planted or at giveaway – review tree definition.

·    Action 2.11 Implement Street Tree Management Strategy – request for a significant tree register, protection for street trees, replacement of trees 2:1 and significant fines for removal without consent.

 

Proposed amendments to the draft 2017-2018 Operational Plan

24.    Following the exhibition period and review of the submissions, Council’s draft 2017-2018 Operational Plan has been amended with the following items of particular note:

 

a.   Inclusion of the Message from the Administrator

b.   Inclusion of Council’s Corporate Mission and Values

c.   Updated Organisational Structure: changes have been made to the Organisational Structure of the Office of the General Manager and Office of the Chief Operating Officer. This has been reflected in Section 1: Introduction of the document with a realignment of the functions of the former Jubilee Stadium and Strategic Property portfolios into Premium Facilities and Properties.

d.   Updated Community Engagement section to reflect the adopted Community Engagement Policy.

 

25.    A comprehensive response to submissions is contained in Attachment 3.

 

26.    In relation to the Planning Proposal for the reclassification and rezoning of 35 River Road Oatley, Council has recently resolved that the Planning Proposal be forwarded for a Gateway Determination under Section 56 of the Environmental Planning and Assessment Act 1979. If it is determined by the NSW government that the proposal has strategic merit and that the Planning Proposal may proceed, a report will be presented to the Council with options to proceed with the rezoning of the site or otherwise. 

 

27.    There were a number of administrative and editorial changes made to content and formatting arising from further internal reviews and submissions during the exhibition period, to ensure content and language is consistent. These do not result in substantive or significant changes.

 

28.    In order to simplify the understanding of the proposed amendments to the draft 2017-2018 Operational Plan and Budget, a document has been prepared which provides a comparison of the draft Operational Plan as exhibited with the amended plan proposed for adoption (Refer to Attachment 3).

 

Proposed Amendments to the 2017-2018 Budget

 

29.    Following the exhibition period, and in response to submissions, the proposed 2017-2018 Budget has been amended as outlined below:

Table 5:  Proposed Changes to 2017-2018 Budget Income

 Category

Budget on Exhibition

Change

Proposed Budget

Comment

Fees & Charges

$14.3 m

$0.03 m

$14.3 m

The main component of change related to adjustment of lease of vehicle income.

Other Revenue – Ordinary Activities

$8.9 m

$0.2 m

$9.1 m

This adjustment mainly relates to the inclusion of additional aquatic facilities income.

Operating Grants & Contributions

$8.5 m

($0.2 m)

$8.3 m

Relates to a reduction in the estimate of grant funding to be received.

Capital Grants & Contributions

$23.0 m

$0.2 m

$23.2 m

Relates to an increase in grant funding estimate.

 

Table 6:  Proposed Changes to 2017-2018 Budget Expenditure

Category

Budget on Exhibition

Change

Proposed Budget

Comment

Employee Costs

$ 53.9 m

$ 1.0 m

$54.9 m

The main component of the change relates to a group of salaries that were not included as a result of a technical issue in the budgeting software program.

Materials & Contracts

$41.7 m

$1.8 m

$ 43.5 m

The major component relates to consultancies for Town Centres, Place Making and Eco-Development projects to be funded from the Stronger Communities Fund.

Other Expenses

$18.5 m

$1.0 m

$19.5 m

There are a number of minor adjustments in this area. However, some significant amounts relate to DA backlog processing.

 

Table 7: Proposed Changes to 2017-2018 Budget Capital

Category

Budget on Exhibition

Change

Proposed Budget

Comment

Various Projects

$46.9 m

$0.6 m

$47.5 m

A number of minor projects were added to the program of works.

 

30.    Since exhibition of the 2017–2018 Operational Plan Council has received further advice from the NSW Government that it has deferred the introduction of the Fire and Emergency Services Levy (FESL) pending further review. The statement in the draft 2017-2018 Operational Plan, Section 4: Financial Information has been updated to reflect this deferral.

 

31.    The Rate Classification Map has also been updated to reflect the most up-to-date information available at the time of publication.

 

Proposed amendments to the draft 2017-2018 Schedule of Fees and Charges

32.    The following changes were made to the fees and charges for consistency, removal of duplication and legislative requirements as identified in Table 8 below. It should be noted that no submissions were received from the public regarding the draft 2017-2018 Schedule of Fees and Charges.

 

Table 8: Proposed Changes to the 2017-2018 Schedule of Fees and Charges

Old Fee Number

New Fee Number

Description of Fee

Old Amount

New Amount

Other changes

1.14

1.14

Stadium Hire

Jubilee Oval

 

Various

Charges removed as set by Council dependant on the requirements of the event

The description of Harold Fraser” removed as covered in later section. Categories reduced to Jubilee Oval.

1.15

1.15

Sportsfield Hire – Summer and Winter Seasonal Charges

Various

No changes

Added word ‘field’ to touch/oz tag rate

1.15

1.15

Vanessa Multi-Purpose Courts

Various

No changes

Added per hour to comments section

1.15

1.15

Commercial Hire floodlight fee/night (non-metered)

Various

No changes

Private clinics/training seasonal rate description corrected to read per day and per hour charge.

Description amended to floodlight fee per night (non-metered)

2.2

2.2

Subsequent referrals to Design Review Panel

0%

50%

NIL

2.5

2.5

Planning agreements negotiation and preparation costs

Not specified

Full cost recovery

NIL

2.55

2.55

Miscellaneous Services – First hour or part thereof

$175.10

$180.00

NIL

2.55

2.55

Miscellaneous Services – Per hour or part thereof after first hour

$175.10

$180.00

NIL

3.14

3.14

Hire fee for library rooms – title

n/a

n/a

Added per hour to comments section

3.15

3.15

Exhibition space hire

n/a

n/a

Change of title to Hire Fee for Exhibition Venues (for functions and programs)

3.15

3.15

Exhibition space hire

$103.00

removed

Removed exhibition launch up to 50 attendees

3.15

3.15

Hire fee for exhibition space Kogarah library

$60.00

$60.00

Renamed Kogarah Library Exhibition Space (for functions and programs). Added per hour to comments section

3.15

3.15

Hire fee for exhibition space Hurstville library

$60.00

$60.00

Renamed Hurstville Library Exhibition Space (for functions and programs). Added per hour to comments section

3.15

3.15

Use of kitchen

$20.60

$20.60

Added per hour to comments section

3.15

3.15

Exhibition of artwork in the Kogarah Library Exhibition Space (*conditions apply)

N/A

$0.00

Addition of new item.

3.15

3.15

Exhibition of artwork in the Hurstville Library Exhibition Space (*conditions apply)

N/A

$0.00

Addition of new item

3.20

3.20

Hiring fee – Functions and Meetings

N/A

N/A

Change of title to Hire Fee for Exhibition Venues (for functions and programs)

3.20

3.20

Commercial hire per week (selling artworks)

$50.00

$50.00

Renamed Exhibition of artwork - Commercial hire (selling artworks). Added per week to comments section

3.20

3.20

Non-commercial hire per week (not selling artworks)

$25.00

$25.00

Renamed Exhibition of artwork – Non- commercial hire (not selling artworks). Added per week to comments section

3.21

3.21

Child Care Fees – Ocean Street Long Day Care

$71.10

$71.00

NIL

3.21

3.21

Child Care Fees – Carss Park Narani Long Day Care

$95.80

$96.00

NIL

3.21

3.21

Child Care Fees – Jack High Long Day Care

$108.20

$108.00

NIL

3.21

3.21

Child Care Fees – South Hurstville Pre-School

$54.60

$55.00

NIL

3.21

3.21

Child Care Fees – Hurstville Early Learning Centre

$95.80

$96.00

NIL

3.22

3.22

Child Care Other Charges – Childcare Waiting List registration

$20.60

$20.00

NIL

3.22

3.22

Child Care Other Charges – Late pickup fees all centres

$51.50

$50.00

NIL

3.22

3.22

Child Care Other Charges – Late payment of fees

$25.80

$30.00

NIL

3.22

3.22

Child Care Other Charges – Nappy change per nappy

$2.10

$2.00

NIL

3.22

3.22

Child Care Other Charges – Laundry charge per wash

$2.10

$2.00

NIL

4.21

4.21

Car parking – Waratah Private Hospital Metered Parking

Various

Various

Changes to hourly and daily parking rates

 

33.    In Appendix 1 2017-2018 Schedule of Fees and Charges the section on payment for transactions of $500,000 or above has been removed.

 

Financial Implications

34.    Following public exhibition of the draft Budget, and in response to the Administrator’s Minute, submissions received and internal adjustments, the Net Operating Surplus for 2017-2018 will be reduced by $3.6 million if the amendments as recommended in the body of this report are adopted. If such occurs, the adopted 2017-2018 Budget will deliver a Net Operating Result Surplus of $15.7 million.

 

Conclusion

35.    The process of transforming the Georges River Council so the community can benefit from the additional scale and capacity of a single council will continue in the 2017-2018 financial year.  The creation of the new Council is delivering efficiency savings in the workforce, procurement of materials and contracts and through an overall reduction in the number of Councillors across the area.

36.    The 2017-2018 consolidated financial information and budget have been prepared to guide the new Council following elections in September 2017The budget allows for the continuing transitioning and integration of services in the new organisation while continuing a high standard of service delivery to the community.

37.    During the 2017-2018 financial year a newly elected Council will progress and further shape the directions and delivery of services across the LGA based on the community’s key priorities.

 

Recommendation

38.    It is recommended that in accordance with section 405 of the Local Government Act 1993, Council formally adopt the 2017-2018 Operational Plan, including the Statement of Council’s Revenue policy (including the Schedule of Fees and Charges) as amended and annexed to the report.

 

File Reference

17/396

 

 

 

ATTACHMENTS

Attachment View1

2017-18 Draft Operational Plan

Attachment View2

Reserves as at 31 May 2017

Attachment View3

Summary of Amendments and Responses to Submissions

 


Georges River Council - Extraordinary Meeting - Thursday, 29 June 2017

CCL113-17          Draft 2017-2018 Operational Plan for approval

[Appendix 1]         2017-18 Draft Operational Plan

 

 

Page 31

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Thursday, 29 June 2017

CCL113-17          Draft 2017-2018 Operational Plan for approval

[Appendix 2]         Reserves as at 31 May 2017

 

 

Page 180

 


 


 


 


 


Georges River Council - Extraordinary Meeting - Thursday, 29 June 2017

CCL113-17          Draft 2017-2018 Operational Plan for approval

[Appendix 3]         Summary of Amendments and Responses to Submissions

 

 

Page 185

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Georges River Council – Extraordinary Meeting -  Thursday, 29 June 2017                                                                     Page 225

6.      Community and Culture

Item:                   CCL114-17        Stronger Communities Fund Program 

Author:              Director Community and Culture

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

Recommendation

(a)     That Council adopt the details listed below of the projects that are contained within the funding allocations of Customer Service Hubs ($1.5m), Town Centres’, Place Making and Economic Development Program ($1.1m) and Georges River Aquatic Facilities Refurbishment Program ($1m) as part of the Stronger Communities Fund Projects.

 

Executive Summary

1.      At the Council Meeting held on 5 June 2017, the following was resolved in relation to the details of the Stronger Communities Fund Projects that are contained within the funding allocations of Customer Service Hubs ($1.5m), Town Centres’, Place Making and Economic Development Program ($1.1m) and Georges River Aquatic Facilities Refurbishment Program ($1m):

(a)     That the report be received and noted.

(b)     That the proposed funding allocation be considered in conjunction with the draft 2017/18 Budget.

 

2.      In line with part (b) of the Council resolution, listed below are the revised details of the projects that are contained within the funding allocations of Customer Service Hubs, Town Centres’, Place Making and Economic Development Program and Georges River Aquatic Facilities Refurbishment Program.

 

A.  Customer Service Hubs Program $1.5m

Project name

         Cost

Project details

Stage 1: Kogarah Library - roof replacement, customer service one-stop-shop and technology upgrade

Kogarah Library Roof Replacement

$600,000

This project is to address the ongoing maintenance issues and roof leakage over the past 10 years. A mezzanine level within the Exhibition Space will also be explored to provide for additional multipurpose use. The roof replacement is critical to enable the next project to proceed; the design and refurbishment of the Kogarah One-Stop-Shop Library and Service Centre at the Kogarah Town Square. This project is wholly funded from the Stronger Communities Fund.

Design and refurbishment of Georges River Council Service Centres and Kogarah Library

$310,000

This project comprises of three spaces; the design and refurbishment of Georges River Council’s Hurstville Service Centre, Kogarah Service Centre and consolidation of the Georges River Council Call Centre at Hurstville. The Kogarah Service Centre was relocated to Kogarah Library in April 2017. As such, the refurbishment of the Kogarah Library is incorporated in this project and will be supported by way of $136,000 from the NSW State Library Grant.

Refurbishment of Kogarah Library forecourt area

$150,000

The refurbishment of the Kogarah Library forecourt area supplements the project to design and refurbish the Kogarah Service Centre and Library space. The forecourt area will be rejuvenated with a mobile cafe, outdoor furniture and shade structures to provide enhanced facilities for customers who can enjoy free Wi-Fi or read books outdoors.

New Contact Centre technology for call centre consolidation

$200,000

New technology will provide for an omni-channel contact centre that includes voice, text, web chat channels as well as and contact centre monitoring and reporting.

City Centre Events and Festive Decorations

$140,000

Festive decorations for Town Centres in the Georges River area that are UV treated to add to a longer usage life.

Stage 2: public Wi-Fi in Kogarah, Beverly Hills and Riverwood Town Centres

   $25,000

Council provision of free public Wi-Fi to be determined according to the following principles:

·    at high usage council facilities

·    at locations where people gather awaiting services e.g. transport interchange

·    where council wants to attract more people to that location

·    where there is not already free Wi-Fi provided by another business such as a shopping centre

Stage 3: Roll-out of Wi-Fi in other town centres)

    $25,000

As above if funding permits.

Customer Service Hubs total cost to be funded by Stronger Communities Fund

$1,500,000

 

 

B.  Town Centres’, Place Making and Economic Development Program $1.1m

Project name

Cost

Project details

GRC Car Parking Strategy

$150,000

To harnesses the potential of new parking technologies, complemented by best practice policy to improve the convenience and availability of parking

The Plan will ensure that parking is available in the right place, at the right time and at the right price, providing local access and mobility, safe and engaging streets and attractive places.

Masterplan for the Beverly Hills Centre

 

$150,000

The purpose of the masterplan will be to articulate a clear vision and urban design framework for the public and private domain, with a view to improving the amenity and quality of the built environment.

Economic Development Strategy – development and implementation

$280,000

This 5 year strategy and implementation program will stimulate the economy by fostering new small business, supporting employment and training, and encouraging investment.

The broad underlying principles guiding the program include:

·    Increase the success rates of new small businesses

·    Reduce the rate of unemployment in local area

·    Attract investment into the city

·    Avoid duplication of services

·    Deliver all programs in partnership with local stakeholders.

Centre beautification and improvements

$200,000

Capital work activities within the city centres – planters, banner poles, banners.

Place Making Strategy for all our centres

$250,000

Place making pays close attention to the myriad ways in which the physical, social, ecological, cultural, and even spiritual qualities of a place are intimately intertwined.

Undertake a program of actions and activities to improve the appearance and functions of our town and local centres.  Such as Home Sweet Hurstville

Develop a Place Management Strategy and implementation program for our town and local centres that identifies short, mid and a long term action that assist in promoting the centres and creates a sense of place.

Urban Forest Strategy and Implementation Program

$70,000

This part of the project is the development of an umbrella document that encompasses trees on Streets, parks and private property.

 

Urban Forest is defined as the totality of trees and shrubs on all public and private land in and around urban areas (including bushland, parkland, gardens and street trees) and is measured as a canopy cover percentage of the total area.  It is recognised as a primary component of the urban ecosystem.

Town Centres’, Place Making and Economic Development Program total cost to be funded by Stronger Communities Fund

$1,100,000

 

 

C.  Georges River Aquatic Facilities Refurbishment Program $1m

Project name

Cost

Project details

Sans Souci Pool Refurbishment and Carss Park Pool Repairs

$1,000,000

At the Council meeting on 6 February 2016 a Building Services and Structural Evaluation Report identified the following issues that required Council action to ensure fire and safety standards are met:

·    for Kogarah War Memorial Swimming Pool, the building structure is beyond its useful life and that the outdoor swimming pool has extensive cracking.

·    for Sans Souci Leisure Centre, the outdoor swimming pool has extensive cracking, tile damage and refurbishment is required.  In addition, the existing plant room for the 50m requires replacement to comply with current standards and guidelines.

Georges River Aquatic Facilities Refurbishment Program total cost to be funded by Stronger Communities Fund

$1,000,000

 

 

Financial Implications

The listed projects will be funded from the $9m Stronger Communities Grant – Major Projects Program and other complementary funding.