Council Meeting

Notice of Extraordinary Meeting

 

Tuesday, 13 December 2016

 

 

Mr John Rayner

 

An Extraordinary Council meeting will be held at 6.00pm in Council Chambers, Hurstville Civic

Centre, MacMahon Street, Hurstville, on Tuesday, 13 December 2016 for consideration of the

business available on Council's website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings

 

 

 

 

 

Gail Connolly

General Manager

 

 

BUSINESS

1. Apologies

2. Disclosures of Interest

3. Minutes of previous meeting

4. Environment and Planning

5. Finance and Governance

6. Assets and Infrastructure

7. Community and Culture

8. Confidential items

 

 

 


Extraordinary Meeting

Summary of Items

Tuesday, 13 December 2016

 

Previous Minutes

MINUTES:  COUNCIL MEETING – 5 DECEMBER 2016

Environment and Planning

CCL126-16       Draft Georges River Council Section 94A Development
Contributions Plan 2016

(Report by Senior Planner, Rebecca Lau)................................................................ 2

CCL127-16       Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

(Report by Coordinator Strategic Planning, Rita Vella)........................................ 73

CCL128-16       Voluntary Planning Agreement offer by Shanghai Lihua Hurstville Pty Ltd and SLH 108 Pty Ltd for 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville

(Report by Executive Strategic Planner, Nerida Stores)..................................... 270

Finance and Governance

CCL129-16       Former Hurstville City Council Annual Financial Statements 2015-2016 - Present For Audit 

(Report by Chief Financial Officer, Tino Caltabiano).......................................... 272

CCL130-16       Former Kogarah City Council Annual Financial Statements 2015-2016 - Present For Audit 

(Report by Chief Financial Officer, John Maunder)............................................ 282

Assets and Infrastructure

CCL131-16       Tender for Architectural Consultancy Services for Hurstville Central Plaza

(Report by Manager Project Delivery, Michelle Whitehurst).............................. 290

CCL132-16       Tender for the Provision of Workplace Furniture to Georges River Council

(Report by Manager Project Delivery, Michelle Whitehurst).............................. 292

Community and Culture

CCL133-16       Draft Council Owned and Managed Facilities Policy - Venue Hire Grant Funding Program

(Report by Coordinator Integrated Planning, Jessica Lee)................................ 294

 

 

 

Confidential (Closed Session)

CON027-16       Tender for Architectural Consultancy Services for Hurstville Central Plaza

(Report by Manager Project Delivery, Michelle Whitehurst)

CON028-16       Tender for the Provision of Workplace Furniture to Georges River Council

(Report by Manager Project Delivery, Michelle Whitehurst)

CON029-16       Voluntary Planning Agreement offer by Shanghai Lihua Hurstville Pty Ltd and SLH 108 Pty Ltd in relation to a Planning Proposal for 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville

(Report by Executive Strategic Planner, Nerida Stores)  

 


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 1

 

AGENDA

 

1. Apologies

2. Disclosures of Interest

3. Minutes of previous meeting

4. Environment and Planning

5. Finance and Governance

6. Assets and Infrastructure

7. Community and Culture

8. Confidential items


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 3

Environment and Planning

 

Item:                   CCL126-16        Draft Georges River Council Section 94A Development
Contributions Plan 2016 

Author:              Senior Planner, Rebecca Lau

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

Recommendation

(a)     That the “draft Georges River Council Section 94A Development Contributions Plan 2016” attached to this report be adopted with amendments as outlined in the body of the report.

 

(b)     That public notification of the adoption of the “Georges River Council Section 94A Development Contributions Plan 2016” be undertaken and the adopted Plan be forwarded to the Minister for Planning in accordance with the requirements of s94EA of the EP&A Act and the Environmental Planning and Assessment Regulation.

 

(c)     That public notification of the repeal of “Kogarah City Council Section 94A Development Contributions Plan 2014” be undertaken in accordance with the requirements of s94EA of the EP&A Act and the Environmental Planning and Assessment Regulation.  

 

 

Executive Summary

1.      The “draft Georges River Section 94A Development Contributions Plan 2016” (“draft Plan”) has been prepared in order to ensure consistency in the levying of development contributions across the Georges River Local Government Area (LGA).

 

2.      Currently, the Kogarah City Council Section 94A Development Contributions Plan 2014applies to land within the Kogarah Bay and Blakehurst Wards of the Georges River LGA, with the exception of land where the Section 94 Contributions Plan No. 8 Kogarah Town Centre and the Ramsgate Commercial Centre Development Contributions Plan 2006 apply.

 

3.      There is no section 94A contributions plan that applies to the Hurstville, Peakhurst and Mortdale Wards of the LGA. The “Hurstville Section 94 Development Contributions Plan 2012” currently applies to these wards.

 

4.      This report provides an update on the outcome of the public exhibition of the draft Plan. No submissions were received during the exhibition.

 

5.      This report recommends that the draft Plan be amended to reflect new section 94E Direction (Ministerial Direction) advice received from the NSW Department of Planning & Environment that restricts the imposition of section 94A levies to development where a section 94 contribution has already been imposed at subdivision stage.

 

6.      This report recommends that Council adopts an amended draft Plan and repeals the “Kogarah City Council Section 94A Development Contributions Plan 2014”.

 

Background

7.      Council, at its meeting on 10 October 2016 considered a report on the draft Georges River Council Section 94A Development Contributions Plan. The draft Plan has been prepared in order to ensure consistency in the levying of development contributions across the Georges River Local Government Area (LGA). A copy of the report is included in Appendix 1.

 

8.      The Administrator, at that meeting resolved the following (Minute No 136):

(a)     That the draft Georges River Council Section 94A Development Contributions Plan 2016 attached to this report be endorsed for the purpose of public exhibition.

(b)     That the draft Georges River Council Section 94A Development Contributions Plan 2016 be exhibited in accordance with the requirements of the Environmental Planning & Assessment Act 1979 and Regulation for a minimum period of twenty-eight (28) days

(c)     That a future report on the exhibition and submissions received be provided to Council.

 

Public Exhibition

9.      Clause 26(4) of the EP&A Regulation 2000 requires Council to exhibit a draft development contributions plan for a minimum period of 28 days. The draft Plan was exhibited for 30 days from 26 October to 25 November 2016.

 

10.    An advertisement was placed in the St George edition of The Leader on Wednesday 26 October 2016 and all of the relevant information, including a copy of the draft Plan and Works Schedule and reports relating to the draft Plan were made available on Council’s website and were available for viewing at the Kogarah and Hurstville Customer Service Centres. Information was also placed in all the Libraries.

 

11.    During the exhibition period no submissions were received.

 

Section 94E Direction - Planning Circular

12.    On 14 October 2016, the NSW Department of Planning & Environment released a Planning Circular advising of a new section 94E Direction (Ministerial Direction) in relation to the imposition of section 94A fixed development consent levies.

 

13.    The Ministerial Direction restricts the imposition of section 94A levies to development where a section 94 contribution has already been imposed at the subdivision stage. This is substantially the same as the relevant provisions of the Direction dated 10 November 2006.  A copy of the Planning Circular is included at Appendix 2.

 

14.    It is recommended in order to clarify the requirement of the Direction, Clause 4.2 of the draft Plan be amended to include the following additional wording:

 

“In accordance with the Section 94E Direction issued on 4 October 2016, a Section 94A levy cannot be imposed to a development where a Section 94 Contribution has already been imposed at the subdivision stage.”

 

15.    A copy of the amended draft Plan is included at Appendix 3.

 

Finalisation of plan

16.    Council’s decision whether or not to proceed with the s94A plan must be notified in the local newspaper within 28 days of the resolution. If Council resolves not to proceed with the plan, a public notice must be placed of that decision and it must include Council’s reasons for the decision.

 

17.    Should Council recommend adoption of the plan, it is proposed that the notification will appear in the St George and Sutherland Shire Leader informing of commencement of the plan. 

 

18.    If the Plan is adopted, a copy will also need to be referred to the Minister of Planning. There is no requirement for Ministerial approval of the plan, however in accordance with section 94EA of the EP&A Act, a copy of the plan is to be provided to the Minister. In addition, under section 94EAA the Minister has the power to amend or repeal a Contributions Plan.

 

Repeal of the Kogarah s94A Plan

19.    Section 4.6 of the draft Plan repeals the “Kogarah City Council Section 94A Development Contributions Plan 2014”. All funds held and collected under the Kogarah Section 94A Plan proposed to be carried over into the Georges River s94A Plan and funds can be used for items as listed in the Works Schedule.

 

20.    If the Plan is adopted, it is proposed that the public notice placed in the local newspaper for the commencement of the Georges River Council Section 94A Contributions Plan include the notification of the repeal of the “Kogarah Section 94A Development Contributions Plan 2014”.

 

Conclusion

21.    It is recommended that the Georges River Council Section 94A Contributions Plan be adopted as exhibited, with the inclusion of additional wording in clause 4.2 of the draft Plan to reflect the new Ministerial Direction on the imposition of section 94A fixed development consent levies, with the inclusion of the following additional wording:

 

“In accordance with the Section 94E Direction issued on 4 October 2016, a Section 94A levy cannot be imposed to a development where a Section 94 Contribution has already been imposed at the subdivision stage.”

 

22.    It is recommended that in accordance with clause 31 of the Environmental Planning and Assessment Regulation 2000, notice of Council’s decision be placed in the Leader within 28 days of the resolution, including the repeal of “Kogarah City Council Section 94A Development Contributions Plan 2014”.  Should Council resolve to adopt the draft Plan, it is recommended that a copy be forwarded to the Minister for Planning in accordance with the requirements of s94EA of the EP&A Act.

 

Financial Implications

23.    This plan is anticipated to generate approximately $1.5 million to $1.8 million per annum which will be dedicated to making significant improvements to local infrastructure and services for the community as nominated in the Works Schedule.  All ongoing costs associated with the collection and management of the funds are covered by the contributions raised.

Next Steps

24.    If the draft plan is adopted, public notification of the adoption of the “Georges River Council Section 94A Development Contributions Plan 2016” be undertaken and the adopted Plan be forwarded to the Minister for Planning in accordance with the requirements of s94EA of the EP&A Act and the Environmental Planning and Assessment Regulation.

 

25. That public notification of the repeal of “Kogarah City Council Section 94A Development Contributions Plan 2014” be undertaken in accordance with the requirements of s94EA of the EP&A Act and the Environmental Planning and Assessment Regulation.  

 

 

 

File Reference

16/1052

 

 

ATTACHMENTS

Attachment View1

Council report s94A Plan 10 October 2016

Attachment View2

Planning Circular on imposition of section 94A development consent levies

Attachment View3

Amended draft Georges River Section 94A Development Contributions Plan 2016

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 1]         Council report s94A Plan 10 October 2016

 

 

Page 7

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 2]         Planning Circular on imposition of section 94A development consent levies

 

 

Page 44

 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 3]         Amended draft Georges River Section 94A Development Contributions Plan 2016

 

 

Page 46

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 3]         Amended draft Georges River Section 94A Development Contributions Plan 2016

 

 

Page 62

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 3]         Amended draft Georges River Section 94A Development Contributions Plan 2016

 

 

Page 63

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 3]         Amended draft Georges River Section 94A Development Contributions Plan 2016

 

 

Page 64

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL126-16          Draft Georges River Council Section 94A Development

Contributions Plan 2016

[Appendix 3]         Amended draft Georges River Section 94A Development Contributions Plan 2016

 

 

Page 66

 


 


 


 


 


 


 


 


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 74

Item:                   CCL127-16        Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville   

Author:              Coordinator Strategic Planning, Rita Vella

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

Recommendation

(a)     That Council endorse the forwarding of the Planning Proposal to the NSW Department of Planning and Environment to request a Gateway Approval for an amendment to the Hurstville Local Environmental Plan 2012 in relation to Nos. 108, 112 and 124 Forest Road and Nos 1 and 3 Wright Street, Hurstville to:

§ Amend the Land Zoning Map (LZM ) to rezone Nos 108 and 112 Forest Road Hurstville from B2 - Local Centre Zone to B4 – Mixed Use Zone;

 

§ Amend the Land Zoning Map (LZM) to rezone Nos 1 - 3 Wright Street, Hurstville from R3 - Medium Density Residential Zone to B4 - Mixed Use Zone;

 

§ Amend the Height of Building map (HOB) to increase the height of buildings for Nos 108 and 112 Forest Road and 1 and 3 Wright Street, Hurstville to 34.5m;

 

§ Amend the Height of Buildings map (HOB) to increase the height of buildings for No 124 Forest Road, Hurstville to 46.5m;

 

§ Amend the floor space ratio map (FSR) to increase the maximum floor space ratio for Nos 108 and 112 Forest Road and Nos 1 and 3 Wright Street, Hurstville to 4:1; and

 

§ Amend the Lot Size Map (Sheet LSZ_008) to remove Nos. 1 and 3 Wright Street Hurstville from its application and consistent with the B4 - Mixed Use zone; and

 

§ Amend Clause 4.4A of HLEP 2012 to include the a provision relating to the subject site stating that development consent must not be granted for development unless the non –residential floor space is at least 0.5:1.

 

(b)     That Council also note the IHAP resolution to support the following:

 

(i)    The preparation of an amendment to the Hurstville Section 94 Development Contributions Plan 2012 to include 108 Forest Road, 112 Forest Road and 1 and 3 Wright Street in the boundaries of the Hurstville City Centre to reflect the proposed B4 Mixed Use zoning of the land; and

(ii)    The preparation of an amendment to the Hurstville Development Control Plan No. 2 - Hurstville City Centre (Amendment No. 6) to include the subject site within the boundary of the Hurstville City Centre and site specific provisions including (but not limited to), setbacks to the adjoining residential development, street activation provisions and vehicular access points, building massing and form as well as provisions to upgrades to public domain, provide deep soil landscaped areas and through site connections and linkages.

 

 

Executive Summary

 

1.      The Independent Hearing and Assessment Panel (IHAP), at its meeting on 24 November 2016 considered a report on a Planning Proposal for Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville as identified in Figure 1 below:

http://infoweb.georgesriver.nsw.gov.au/grinfocouncil/Open/2016/11/IHAP_24112016_AGN_AT_files/image015.png

Figure 1 – Aerial of the subject site

 

2.      Specifically, the Planning Proposal proposes the following changes to Hurstville LEP 2012: 

§  Rezoning Nos 108 and 112 Forest Road Hurstville from B2 - Local Centre to B4 – Mixed Use zone

 

§  Rezoning Nos 1 - 3 Wright Street, Hurstville R3 - Medium Density Residential zone to B4 - Mixed Use zone

 

§  Retain the existing B4 -  Mixed Use zone for 124 Forest Road, Hurstville;

 

§  Increasing the maximum building height for 108 and 112 Forest Road and 1 and 3 Wright Street Hurstville from 9m and 12m to 34.5m (10 storeys)

 

§  Increasing the maximum building height for 124 Forest Road from 23m to 46.5m (14 storeys); and

 

§  Increasing the maximum floor space ratio for 108 and 112 Forest Road and 1 and 3 Wright Street Hurstville from 1:1 and 1.5:1 respectively to 4:1 and retaining the maximum floor space ratio for 124 Forest Road Hurstville of 4:1.

 

3.      As a result of the meeting, the IHAP resolved that the Planning Proposal should be forwarded to Council for endorsement to proceed to the NSW Department of Planning & Environment for a Gateway Determination

 

Background

 

4.      The Independent Hearing and Assessment Panel (IHAP), at its meeting on 24 November 2016 considered a report on a Planning Proposal for Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville that proposed the following changes to Hurstville LEP 2012: 

§  Rezoning Nos 108 and 112 Forest Road Hurstville from B2 - Local Centre to B4 – Mixed Use zone

 

§  Rezoning Nos 1 - 3 Wright Street, Hurstville R3 - Medium Density Residential zone to B4 - Mixed Use zone

 

§  Retain the existing B4 -  Mixed Use zone for 124 Forest Road, Hurstville;

 

§  Increasing the maximum building height for 108 and 112 Forest Road and 1 and 3 Wright Street Hurstville from 9m and 12m to 34.5m (10 storeys)

 

§  Increasing the maximum building height for 124 Forest Road from 23m to 46.5m (14 storeys); and

 

§  Increasing the maximum floor space ratio for 108 and 112 Forest Road and 1 and 3 Wright Street Hurstville from 1:1 and 1.5:1 respectively to 4:1 and retaining the maximum floor space ratio for 124 Forest Road Hurstville of 4:1.

5.      A copy of the report to the IHAP and the associated annexures is included at Appendix 1.

6.      As a result of the meeting the IHAP resolved the following with respect to the Planning Proposal:

That a report to Council be prepared to advise of the IHAP recommendations and request that Council consider forwarding the Planning Proposal to the NSW Department of Planning and Environment to request a Gateway Approval for an amendment to the Hurstville Local Environmental Plan 2012 in relation to Nos. 108, 112 and 124 Forest Road and Nos 1 and 3 Wright Street, Hurstville to:

 

§  Amend the Land Zoning Map (LZM ) to rezone Nos 108 and 112 Forest Road Hurstville from B2 - Local Centre Zone to B4 – Mixed Use Zone;

 

§  Amend the Land Zoning Map (LZM) to rezone Nos 1 - 3 Wright Street, Hurstville from R3 - Medium Density Residential Zone to B4 - Mixed Use Zone;

 

§  Amend the Height of Building map (HOB) to increase the height of buildings for Nos 108 and 112 Forest Road and 1 and 3 Wright Street, Hurstville to 34.5m;

 

§  Amend the Height of Buildings map (HOB) to increase the height of buildings for No 124 Forest Road, Hurstville to 46.5m;

 

§  Amend the floor space ratio map (FSR) to increase the maximum floor space ratio for Nos 108 and 112 Forest Road and Nos 1 and 3 Wright Street, Hurstville to 4:1; and

 

§  Amend the Lot Size Map (Sheet LSZ_008) to remove Nos. 1 and 3 Wright Street Hurstville from its application and consistent with the B4 - Mixed Use zone; and

 

§  Amend Clause 4.4A of HLEP 2012 to include the a provision relating to the subject site stating that development consent must not be granted for development unless the non –residential floor space is at least 0.5:1.

THAT the Georges River IHAP also support the following:

(a)     The preparation of an amendment to the Hurstville Section 94 Development Contributions Plan 2012 to include 108 Forest Road, 112 Forest Road and 1 and 3 Wright Street in the boundaries of the Hurstville City Centre to reflect the proposed B4 Mixed Use zoning of the land; and

(b)     The preparation of an amendment to the Hurstville Development Control Plan No. 2 - Hurstville City Centre (Amendment No. 6) to include the subject site within the boundary of the Hurstville City Centre and site specific provisions including (but not limited to), setbacks to the adjoining residential development, street activation provisions and vehicular access points, building massing and form as well as provisions to upgrades to public domain, provide deep soil landscaped areas and through site connections and linkages.

 

Summary of the Proposed Changes to Hurstville LEP 2012

 

7.      The following summarises the intended outcomes of the Planning Proposal to amend Hurstville LEP 2012 in relation to the subject site, as follows:

 

§  Amend the Land Zoning Map (LZM ) to rezone Nos 108 and 112 Forest Road Hurstville from B2 - Local Centre to B4 – Mixed Use zone (Figure 2)

 

§  Amend the Land Zoning Map (LZM) to rezone Nos 1 - 3 Wright Street, Hurstville from R3 - Medium Density Residential zone to B4 - Mixed Use zone (Figure 2)

http://infoweb.georgesriver.nsw.gov.au/grinfocouncil/Open/2016/11/IHAP_24112016_AGN_AT_files/image031.jpg

Figure 2 – Amendment to LZM - B4 Mixed Use zone – HLEP 2012

 

§  Amend the height of building map (HOB) to increase the height of buildings for Nos 108 and 112 Forest Road and 1 and 3 Wright Street, Hurstville from 9m and 12m to 34.5m (Figure 3)

 

§  Amend the height of buildings map (HOB) to increase the height of buildings for No 124 Forest Road, Hurstville from 23m to 46.5m (Figure 3); and

 

http://infoweb.georgesriver.nsw.gov.au/grinfocouncil/Open/2016/11/IHAP_24112016_AGN_AT_files/image032.jpg

Figure 3 – Amendment to HOB Map – HLEP 2012

 

§  Amend the floor space ratio map (FSR) to increase the maximum floor space ratio for Nos 108 and 112 Forest Road and Nos 1 and 3 Wright Street, Hurstville from 1:1 and 1.5:1 respectively to 4:1 (Figure 4).

http://infoweb.georgesriver.nsw.gov.au/grinfocouncil/Open/2016/11/IHAP_24112016_AGN_AT_files/image033.jpg

Figure 4 – Amendment to FSR Map – HLEP 2012

 

§ Amend the Lot Size Map (Sheet LSZ_008) to remove Nos. 1 and 3 Wright Street Hurstville from its application (Figure 5).

http://infoweb.georgesriver.nsw.gov.au/grinfocouncil/Open/2016/11/IHAP_24112016_AGN_AT_files/image034.jpg

             Figure 5 – Amendment to LSZ Map – HELP 2012

 

8.      It is also proposed to amend Clause 4.4A to require a minimum non-residential FSR of 0.5:1 for the subject site

 

 

Offer to Enter into a Voluntary Planning Agreement (VPA)

 

9.      As part of the Planning Proposal, the applicant has submitted an offer to enter into a Planning Agreement with Council in accordance with section 93F of the Environmental Planning and Assessment Act 1979.  A Heads of Agreement to enter into a Voluntary Planning Agreement is attached to the offer and outlines the additional public benefits to be provided.

 

10.    A VPA is a mechanism which allows for negotiation and agreement between planning authorities and developers to extract public benefits from the planning process and ensure that development produces targeted public benefits over and above measures to address the impact of development on the public domain. 

 

11.    The VPA offer provides for the following public benefits:

§ A monetary contribution, which is consistent with other monetary contributions negotiated within the Hurstville City Centre Precinct; and

 

§ Land dedication along the Forest Road frontage of the subject site to provide for road widening.

 

          It is proposed that the monetary contribution and land dedication are over and above the section 94 contributions that would be payable by the proposed development.

 

12.    The offer to enter into a Planning Agreement and Heads of Agreement are presented in a separate report at this meeting. If supported by Council and subject to the Planning Proposal also being supported by Council and receiving a Gateway, public notice of the proposed Planning Agreement will be undertaken in accordance with the legislation and Council’s Policy on Planning Agreements.

 

Community Consultation

 

13.    Should Council resolve to support the Planning Proposal it will be forwarded NSW Department of Planning and Environment for a Gateway Determination.

 

14.    If a Gateway Determination is issued, and subject to its conditions, it is anticipated that the Planning Proposal will be exhibited for a period of twenty eight (28) days in accordance with the provisions of the Environmental Planning and Assessment Act, 1979 and Regulation, 2000 and any requirements of the Gateway Determination.

 

15.    Exhibition material, including explanatory information, land to which the Planning Proposal applies, description of the objectives and intended outcomes, copy of the Planning Proposal and relevant maps will be available for viewing during the exhibition period on Council’s website and hard copies available at Council service centres.

 

16.    Notification of the public exhibition is proposed as follows:

§  Newspaper advertisement in The St George and Sutherland Shire Leader;

§  Exhibition notice on Council’s website;

§  Notices in Council service centres (Kogarah and Hurstville

§  Letters to State and Commonwealth Government agencies, as identified in the Gateway Determination;

§  Letters to all landowners in the subject site; and

§  Letters to adjoining landowners (in accordance with Council’s Notification Procedures).

§  Drop in Sessions, manned by Strategic Planning staff. This will allow the community the opportunity to discuss the Planning Proposal with staff and make comments/feedback.

 

17.    The anticipated project timeline for completion of the Planning Proposal is shown in Table 1 below:

 

Table 1: Timeframe for Community Engagement

Task

Anticipated Timeframe

Submission of revised Planning Proposal (subject of this assessment)

11 March 2016

Reporting to IHAP on Planning Proposal

24 November 2016

Report to Council

5 December 2016

Anticipated commencement date (date of Gateway determination)

February 2017

Timeframe for government agency consultation (pre and post exhibition as required by Gateway determination)

March 2017

Commencement and completion dates for public exhibition period (twenty eight (28) days)

Completed early May 2017

 

Dates for public hearing (if required)

N/A

Timeframe for consideration of submissions

June 2017

Timeframe for the consideration by Council of the planning proposal post-exhibition

August 2017

Date of submission to the Department to finalise the LEP

August 2017

 

 

Conclusion

18.    It is recommended that Council now endorse the forwarding of the Planning Proposal to the NSW Department of Planning and Environment to request a Gateway Determination for an amendment to the Hurstville Local Environmental Plan 2012 for the changes as outlined in the body of the report.

 

Financial Implications

19.    In accordance with Council’s adopted Fees and Charges, the advertising of the Planning Proposal and costs associated with the notification of the Planning Proposal will be borne by the applicant. As a result the project is within budget allocation.

 

File Reference

 

 

 

 

ATTACHMENTS

Attachment View1

IHAP Report - 24 Nov 2016

Attachment View2

Planning Proposal Request - Revision 6

Attachment View3

Urban Design Peer Review & SEPP 65 Assessment Report - GMU

Attachment View4

Traffic Study Confirmation (March 2016)

Attachment View5

Economic Impact Assessment (March 2016)

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 1]         IHAP Report - 24 Nov 2016

 

 

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Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 2]         Planning Proposal Request - Revision 6

 

 

Page 118

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 3]         Urban Design Peer Review & SEPP 65 Assessment Report - GMU

 

 

Page 171

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 4]         Traffic Study Confirmation (March 2016)

 

 

Page 201

 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 4]         Traffic Study Confirmation (March 2016)

 

 

Page 202

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 204

 


 


 


 

 


 


 


 

 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 216

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 218

 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 220

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 222

 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 224

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 225

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 226

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 228

 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 233

 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

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Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 249

 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL127-16          Planning Proposal to amend Hurstville Local Environmental Plan 2012 -  Nos 108, 112 and 124 Forest Road and 1 and 3 Wright Street, Hurstville 

[Appendix 5]         Economic Impact Assessment (March 2016)

 

 

Page 254

 


 


 


 


 


 


 

 

 


 


 


 


 


 


 


 


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 268

Item:                   CCL128-16        Voluntary Planning Agreement offer by Shanghai Lihua Hurstville Pty Ltd and SLH 108 Pty Ltd for 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville 

Author:              Executive Strategic Planner, Nerida Stores

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

Recommendation

(a)     That this report be received and noted.

(b)     That the report on this agenda relating to the Voluntary Planning Agreement offer by Shanghai Lihua Hurstville Pty Ltd and SLH 108 Pty Ltd for 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville, be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      Council is in receipt of a Letter of Offer dated 7 December 2016 and an attached Heads of Agreement outlining the terms of the offer, from Shanghai Lihua Hurstville Pty Ltd and SLH 108 Pty Ltd (the Developer) to enter into a Voluntary Planning Agreement (VPA) in relation to a Planning Proposal (PP2014/0004) at 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville. The VPA will deliver additional public benefits over and above the usual Section 94 contributions applicable to the development.

Background

2.      A Planning Agreement is a mechanism which allows for negotiation and subsequent agreement between planning authorities and developers to extract public benefits from the planning process and ensure that development produces targeted public benefits over and above measures to address the impact of development on the public domain.  Agreements provide a flexible means of achieving tailored development outcomes and targeted public benefits, including a means by which communities can agree to the redistribution of costs and benefits of development. Planning agreements provide enhanced and more flexible infrastructure funding opportunities for planning authorities.

3.      The Developer has lodged a Planning Proposal PP2014/0004 with Council seeking amendments to Hurstville LEP 2012 in relation rezoning and increases in the building heights and floor space ratio for portions of the subject site at 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville. The Planning Proposal is the subject of a separate report to Council within this Agenda.

4.      The Developer has also submitted a Letter of Offer to Council to enter into a VPA in relation to the Planning Proposal PP2014/0004 and which refers to an attached Heads of Agreement. The Heads of Agreement outlines the terms of the offer. The proposed offer delivers additional public benefits over and above the usual Section 94 contributions applicable to the development

5.      The proposed VPA provides for the following public benefits:

·        the Developer will provide a monetary contribution within 28 days of the date of the Instrument Change is gazetted.

·        the Developer will dedicate land for the purpose of road widening along the Forest Road frontage, between Wright Street and Hudson Street.

 

6.      It is proposed that these works and contributions are over and above the section 94 contributions that would be payable for the proposed development.

 

7.      The Letter of Offer to enter into a VPA and Heads of Agreement is presented in separate report on this agenda in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Financial Implications

8.      Within budget allocation.

 

File Reference

16/625

 

 

   


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 270

Finance and Governance

 

Item:                   CCL129-16        Former Hurstville City Council Annual Financial Statements 2015-2016 - Present For Audit   

Author:              Chief Financial Officer, Tino Caltabiano

Directorate:      Office of the Chief Operating Officer

Matter Type:     Finance and Governance

 

Recommendation

(a)     That in accordance with Section 413 (2) (c) of the Local Government Act (NSW) 1993, Council authorises the Administrator, Interim General Manager and Responsible Accounting Officer to sign the 2015/2016 Statutory Accounts relating to former Hurstville City Council.

 

(b)     That the Annual Financial Statements for the year ended 12 May 2016 be referred to the Council’s Auditor, Pitcher Partners, for audit in accordance with sections 415, 416 and 417 of the Local Government Act (NSW) 1993.

 

(c)     That Council delegate to the Interim General Manager the authority to "finalise the date" at which the auditor’s report and financial statements are to be presented to the public as per Section 418 (1) of the Local Government Act (NSW) 1993.

 

(d)     That Council delegate to the Interim General Manager the authority to "authorise the year end accounts for issue immediately upon receipt of the auditor’s report" subject to there being no material audit changes or audit issues, in accordance with AASB 110.

 

(e)     That arrangements are made to place copies of the audited financial reports on public exhibition and the necessary notice be published on Council’s web site and in the St George and Sutherland Shire Leader.

 

(f)      That upon receipt of the audit report, a copy of the audited financial reports be forwarded to the Office of Local Government.

 

(g)     That the audited financial reports be presented at a Meeting of Council to be held on 22 December 2016 in accordance with Section 418 of the Local Government Act (NSW) 1993.

 

 

Executive Summary

1.      The Local Government Act requires a Statement by Administrator and Management to be provided prior to the completion of the external audit.  This report seeks Council's approval to sign the statement and submit the accounts to Council’s external auditors Pitcher Partners, who has entered into an agreement with former Hurstville City Council auditors Hill Rogers, Chartered Accountants to conduct the audit.

 

 

Background

2.      The Local Government Act 1993 (“the Act”) relating to the preparation of Council’s annual financial reports requires that:

 

(a)     Section 413 – A Council must prepare financial reports for each year, and must refer them for audit as soon as practicable after the end of that year.  Clause 215 of the Local Government (General) Regulation 2005, requires that the Statement under Section 413 (2) (c) on the annual financial report must be made by resolution of the Council and signed by the Administrator, Interim General Manager and Responsible Accounting Officer. 

 

(b)     Section 416 – A Council's financial reports for a year must be prepared and audited within 4 months after the end of the year concerned. This requirement has been extended till 31 December 2016 for amalgamated Councils.

 

(c)     Section 418 – As soon as practicable after Council receives a copy of the Auditor’s report, the reports must be placed on public exhibition and notice given of a meeting at which Council proposes to present its audited financial reports together with the Auditor’s report.

         

3.      In order to facilitate the public notice, meeting and submission process, it is considered appropriate that Council delegate to the Interim General Manager authority, upon receipt of the Auditor’s Report by Council, to:

 

(a)    Arrange for the public notice of this meeting, in the required format, to be placed on Council’s web-site and in the St George Leader on 14 December 2016, advising of the meeting at which the Auditor’s Reports will be presented.

(b)    Arrange for the Council’s audited financial reports and a copy of the Auditor’s Reports to be made available for public inspection on Council’s web page and at the Council’s Civic Centre.

(c)    List the audited financial reports and Auditor’s Reports on the Agenda for Council Meeting on the 22 December 2016 for presentation to the public, which allows for the 7-day public notice requirement.

 

4.      The draft Financial Statements for the year ended 12 May 2016 were referred to the Audit & Risk Management Committee on 6 December 2016 for review.

 

5.      Attached to this report is the Statement by Administrator and Management required under Section 413 (2) (c) of the Local Government Act and Draft 2015/16 Primary Financial Statements.

 

 

Financial Implications

No budget impact for this report.

 

File Reference

15/1423

 

 

ATTACHMENTS

Attachment View1

Primary Financial Statements 2015-2016 - former Hurstville City Council

Attachment View2

Statement by Administrator and Management

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL129-16          Former Hurstville City Council Annual Financial Statements 2015-2016 - Present For Audit 

[Appendix 1]         Primary Financial Statements 2015-2016 - former Hurstville City Council

 

 

Page 272

 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL129-16          Former Hurstville City Council Annual Financial Statements 2015-2016 - Present For Audit 

[Appendix 2]         Statement by Administrator and Management

 

 

Page 277

 


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 279

Item:                   CCL130-16        Former Kogarah City Council Annual Financial Statements 2015-2016 - Present For Audit   

Author:              Chief Financial Officer, John Maunder

Directorate:      Office of the Chief Operating Officer

Matter Type:     Finance and Governance

 

Recommendation

(a)     That in accordance with Section 413 (2) (c) of the Local Government Act (NSW) 1993, Council authorises the Administrator, Interim General Manager and Responsible Accounting Officer to sign the 2015/2016 Statutory Accounts relating to former Kogarah City Council.

 

(b)     That the Annual Financial Statements for the year ended 12 May 2016 be referred to the Council’s Auditor, Pitcher Partners, for audit in accordance with sections 415, 416 and 417 of the Local Government Act (NSW) 1993.

 

(c)     That Council delegate to the Interim General Manager the authority to "finalise the date" at which the auditor’s report and financial statements are to be presented to the public as per Section 418 (1) of the Local Government Act (NSW) 1993.

 

(d)     That Council delegate to the Interim General Manager the authority to "authorise the year end accounts for issue immediately upon receipt of the auditor’s report" subject to there being no material audit changes or audit issues, in accordance with AASB 110.

 

(e)     That arrangements be made to place copies of the audited financial reports on public exhibition and the necessary notice in required form be published on Council’s website and in the St George and Sutherland Shire Leader.

 

(f)      That upon receipt of the audit report, a copy of the audited financial reports be forwarded to the Office of Local Government.

 

(g)     That the audited financial reports be presented at a Meeting of Council to be held on 22 December 2016 in accordance with Section 418 of the Local Government Act (NSW) 1993.

 

Executive Summary

1.      The Local Government Act requires a Statement by Administrator and Management to be provided prior to the completion of the external audit.  This report seeks Council's approval to sign the statement and submit the accounts to Council’s external auditors Pitcher Partners.

 

Background

2.      The Local Government Act (NSW) 1993 (“the Act”) relating to the preparation of Council’s annual financial reports requires that:

 

3.      Section 413 – A Council must prepare financial reports for each year, and must refer them for audit as soon as practicable after the end of that year.  Clause 215 of the Local Government (General) Regulation 2005, requires that the Statement under Section 413 (2) (c) on the annual financial report must be made by resolution of the Council and signed by the Administrator, Interim General Manager and Responsible Accounting Officer. 

 

4.      Section 416 – A Council's financial reports for a year must be prepared and audited within 4 months after the end of the year concerned. This requirement has been extended till 31 December 2016 for amalgamated Councils.

 

5.      Section 418 – As soon as practicable after Council receives a copy of the Auditor’s report, the reports must be placed on public exhibition and notice given of a meeting at which Council proposes to present its audited financial reports together with the Auditor’s report.

         

6.      In order to facilitate the public notice, meeting and submission process, it is considered appropriate that Council delegate to the Interim General Manager authority, upon receipt of the Auditor’s Report by Council, to:

I.    Arrange for the public notice of this meeting, in the required format, to be placed on Council’s website and in the St George Leader on 14 December 2016, advising of the meeting at which the Auditor’s Reports will be presented.

II.   Arrange for the Council’s audited financial reports and a copy of the Auditor’s Reports to be made available for public inspection on Council’s website and at the Council’s Customer Service Centres.

III.  List the audited financial reports and Auditor’s Reports on the Agenda for Council Meeting on the 22 December 2016 for presentation to the public, which allows for the 7-day public notice requirement.

 

7.      The draft Financial Statements for the year ended 12 May 2016 were referred to the Audit & Risk Management Committee on 6 December 2016 for review.

 

8.      Attached to this report is the Statement by Administrator and Management required under Section 413 (2) (c) of the Local Government Act and Draft 2015/16 Primary Financial Statements.

 

Financial Implications

9.      No budget impact for this report.

 

 

 

ATTACHMENTS

Attachment View1

Primary Financial Statements 2015-2016 - Former Kogarah City Council

Attachment View2

Statement by Administrator & Management - Former Kogarah City Council

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL130-16          Former Kogarah City Council Annual Financial Statements 2015-2016 - Present For Audit 

[Appendix 1]         Primary Financial Statements 2015-2016 - Former Kogarah City Council

 

 

Page 281

 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL130-16          Former Kogarah City Council Annual Financial Statements 2015-2016 - Present For Audit 

[Appendix 2]         Statement by Administrator & Management - Former Kogarah City Council

 

 

Page 285

 

 


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 287

Assets and Infrastructure

 

Item:                   CCL131-16        Tender for Architectural Consultancy Services for Hurstville Central Plaza 

Author:              Manager Project Delivery, Michelle Whitehurst

Directorate:      Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

Recommendation

(a)     That the report be received and noted.

(b)     That the separate report on this agenda relating to Tender Architectural Consultancy Services for Hurstville Central Plaza be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to approve the Contract for Architectural Consultancy Services for Hurstville Central Plaza.

 

Background

2.      As part of the Georges River Council 2016-2017 Operational Plan, Action Item 4.21 states: “Proceed with the development of Hurstville Central Plaza for community open space.”  Accordingly, Council Officers commissioned James Mather Delaney Design Pty Ltd to develop a Plan of Management for Central Plaza Hurstville and a concept design for the site.

3.      The area known as Central Plaza, Hurstville includes Diment Way and 296 Forest Road, Hurstville.

4.      In October 2016, Council resolved to adopt the Plan of Management for Central Plaza Hurstville and Concept Plan that incorporated the following key elements:

a.   Open plaza with water feature

b.   Soft landscaping at Forest Road

c.   Shades seating areas with outdoor dining

d.   Stairs from Crofts Avenue into the Plaza

e.   Existing ramp from Westfield concealed with screen element

 

5.      The Central Plaza Plan of Management and Concept Plan provide a new meeting place that will celebrate the community’s diverse cultural heritage.  It provides a safe street level connectivity between Hurstville Railway Station and adjacent landowners.

 

6.      Following the endorsement of the Central Plaza Plan of Management and Concept Plan, tender documentation was prepared and tenders were called in accordance with the Local Government Act 1993 for Architectural Consultancy Services for Hurstville Central Plaza.

 

7.      The tender closed at 2.00pm, Thursday 1 December 2016 and seven (7) conforming submissions were received from the following companies:

a.  BKA Architecture

b.  CCG Architects Pty Ltd

c.  DesignInc Sydney Pty Ltd

d.  GROUP GSA

e.  James Mather Delaney Design Pty Ltd

f.   Michael Davies Architecture Pty Ltd

g.  Taylor Brammer Landscape Architects Pty Ltd

 

8.      A tender assessment panel was formed comprising:

a.  Manager Project Delivery

b.  Manager Infrastructure

c.  Manager Infrastructure Planning

d.  Manager Contracts

 

9.      The submissions were assessed as outlined in the confidential report.

 

Financial Implications

10.    Within budget allocation – funded by the 2016-2017 financial year Central Plaza Construction Budget which has a current balance of $1,180,000 as at 6 December 2016.

 

File Reference

T16/027

 

 

 

  


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 289

Item:                   CCL132-16        Tender for the Provision of Workplace Furniture to Georges River Council 

Author:              Manager Project Delivery, Michelle Whitehurst

Directorate:      Assets and Infrastructure

Matter Type:     Assets and Infrastructure

Recommendation

(a)     That the report be received and noted.

(b)     That the separate report on this agenda relating to Tender for the Provision of Workplace Furniture to Georges River Council be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to approve the Contract for the Provision of Workplace Furniture to Georges River Council.

 

Background

2.      Since proclamation of the new Georges River Council, Council Officers have been developing a new floor plan and design to ensure that all staff could be housed at the Hurstville office. 

3.      DEM (Australia) Pty Ltd was commissioned by Georges River Council to develop a new office design that would accommodate the new workforce utilising an open plan design, provide collaborative environments and cater for the new workforce structure.  Detailed designs, floorplans and furniture layouts were developed in conjunction with a team of staff from each department and extensive consultation with all employees.

 

4.      Following consultation, construction works commenced on Stage 1 of the project which included the conversion of the meeting rooms into Council office space.  These works commenced in November 2016.

 

5.      As part of the project, new office furniture for the space was required and as such a schedule of furniture was developed by Council Officers and DEM (Australia) Pty Ltd that included workstations, storage units, tables, lockers, chairs and occasional furniture.

 

6.      Tender documentation was prepared and tenders were called in accordance with the Local Government Act 1993 for Provision of Workplace Furniture to Georges River Council.

 

7.      The tender closed at 2.00pm, Tuesday 29 November 2016 and five (5) submissions were received from the following companies:

 

a.   Adaptive Pty Ltd ATF Adaptive Trust t/as Dezign Interiors – non conforming tender

b.   Business Interiors by Staples – both non conforming and qualified conforming tender

c.   HEQS Furniture Pty Ltd – non conforming tender

d.   Schiavello Systems NSW Pty Ltd

e.   Table Chairs & Workstations Pty Ltd

 

8.      A tender assessment panel was formed comprising:

a.   Manager Project Delivery

b.   Manager Building Maintenance

c.   DEM (Australia) Pty Ltd

d.   Manager Contracts

 

9.      The submissions were assessed as outlined in the confidential report.

 

Financial Implications

10.    Within budget allocation – funded by the 2016-2017 financial year Project Fusion Furniture Budget which has a current balance of $800,000 as at 6 December 2016.  Additional funds are available via the Building Replacement Reserve which has a balance of $845,000 and Building Maintenance Reserve which has a balance of $347,000.

 

File Reference

T16/026

 

 

 

   


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 291

Community and Culture

 

Item:                   CCL133-16        Draft Council Owned and Managed Facilities Policy - Venue Hire Grant Funding Program 

Author:              Coordinator Integrated Planning, Jessica Lee

Directorate:      Office of the General Manager

Matter Type:     Community and Culture

 

Recommendation

(a)     That the Draft Council Owned and/or Managed Facilities Policy, Venue Hire Grant Funding Program which aims to provide equitable and transparent access to grant funding, attached to this report, be endorsed for an extended 8 week public exhibition period. 

(b)     That during the public exhibition, Council runs a community consultation session on Tuesday, 31 January 2017 to respond to any questions or concerns from interested community organisations.

(c)     That, following the public exhibition, a future report on the submissions received and the revised Policy be provided to Council for approval of the Policy including the budget for the program.

(d)     That a budget of $10,000 be established to provide promotion and training for the community to apply for grants and to provide an introductory session to the Venue Hire Grant Funding Program.

(e)     That following the determination and notification of the First Round applicant approvals of the Venue Hire Grant Funding Program, a consultation session is delivered to obtain applicant’s feedback on the process for future improvements to the Policy.

(f)      That the Community Grants Program is reviewed with a view to expanding the program, the number of application rounds and the criteria into areas of greatest community need; and table the review at a future Community Development and Services Advisory Committee meeting.

 

Executive Summary

1.      This report is presented to Council to seek endorsement for the Draft Council Owned and/or Managed Facilities Policy, Venue Hire Grant Funding Program to go on public exhibition. This policy will replace the Concessional Rental Policy and the Waiving of Fees for the Use of Council’s Community Halls for Charitable or Non-Profit Community Organisations Policy of the former Councils.

2.      The Venue Hire Grant Funding Program is the first in a series of programs planned to be developed under the Council Owned and/or Managed Facilities Policy. Other funding programs might include:

·        Rental subsidies and long term leases

·        Use of crown lands and open space

·        Sportsground allocations and hire

3.      The Venue Hire Grant Funding Program is designed to provide a subsidy to not for profit organisations providing services, activities, events or programs in Councils venues that deliver benefits to the local community. In determining not for profit, Council officers will be guided by the definitions provided by the Australian Taxation Office and the Australian Charities and Not for Profits Commission.

4.      The Venue Hire Grant Funding Program is designed to be run in conjunction with Council’s Community Grants Program. It is noted that at the Meeting of Council on 5 December 2016, the Administrator moved and declared:

“that the current review of the financial assistance provided by Council in subsidies, fee waivers and sponsorship may lead to additional funds being provided under the Community Grants Program”.

This report seeks approval to review the Community Grants Program to include criteria that expand into areas of greatest community need. It is also recommend that a review of the Policy is tabled at a future Community Development and Services Advisory Committee meeting.

 

5.      The Draft Council Owned and/or Managed Facilities Policy has been developed with input from community organisations who have previously hired Council facilities for a discount rate, and Council staff working in the areas of Community Services, Sports and Recreation, Library Services, Entertainment, Property, Events Management and Customer Service.

Background

 

6.      The former Council’s both offered discounted and free venue hire arrangements for community groups and not for profit organisations utilising Council owned and managed facilities.

 

7.      Former Kogarah Council provided this through its Waiving of Fees for the Use of Council’s Community Halls for Charitable or Non-Profit Community Organisations Policy. This policy permitted permanent hirers to apply for free hire of Council’s venues for up to ten hours per month. Kogarah Council also offered a special rate for community groups hiring its venues through a tiered rate structure in their fees and charges.

 

8.      Former Hurstville Council provided this through its Concessional Rental Policy which permitted any hirer to apply for free or discounted hire of Council’s venues as part of an annual program whilst also allowing ad hoc submissions. Applications were assessed based on their ability to meet selection criteria in the application form. Hurstville Council did not offer a lower hire fee to community groups through their fees and charges; instead they had a single rate of hire per venue. 

 

 

9.      In addition, both Council’s determined applications for venue waivers for parks and property leases on an ad hoc basis at their Council meetings.

 

10.    Funding provided by the former Council’s was seldom publicised and relied on hirers knowing about the subsidy options provided within Council’s policies. Successful applicants were not required to provide public acknowledgment of the financial support they received from Council or to provide proof that the activities taking place in Council’s venues were indeed benefiting the local community.

 

 

11.    A new process for managing venue hire waiver requests is needed to ensure Council can consistently and strategically allocate subsidies to community organisations that provide significant benefits to the local community through provision of services, activities and events.

 

12.    A grant program for managing these requests will allow better awareness of Council’s financial support whilst improving Council’s ability to judge the merit of requests for funding.

 

Methodology

13.   Development of the Venue Hire Grant Funding Program, Draft Council Owned and/or Managed Facilities Policy and Venue Hire Grant Funding Program Application Form was accomplished by a working group comprising Council staff from Community Services, Entertainment, Property, Libraries, Sports and Recreation, The Office of the General Manager and Events Management.

 

14.   The working group reviewed the former Council’s policies for managing requests for discounted and free venue hire and reviewed policies and practices by other Council’s including Randwick City Council, the City of Sydney, the City of Ryde, Banyule City Council, Port Adelaide Enfield Council and Townsville City Council.

 

15.   The policy and program have been designed to provide an equitable, efficient and transparent way for Council to manage requests for venue hire subsidies. The policy and program recognise the significance of services provided by community groups to the Georges River community and will provide a process for Council to appropriately assess requests for subsidies against a set of criteria. This will ensure strategic management of Council funds, accurate reporting and public recognition of the support Council gives community organisations and not for profits.

 

16.   Consultation regarding the development of a grants program and elements of the draft policy was held with internal and external stakeholders.

 

 

17.   An information session for internal stakeholders was held on Monday 14 November with staff from Customer Service, Property, Entertainment and Community Services in attendance. At this session participants learnt about the reasons for moving to a grants program, discussed the eligibility, ineligibility, funding priorities, grant timeframes and proposed criteria.

 

18.   Participants at this session felt:

·    That affordable and available spaces to hold events/activities are very important for community development

·    That the proposed criteria were generally good but that seniors should also be considered a priority community.

·    That a community services staff member should be on the panel to assess applications.

19.   The working group reviewed some areas of concern and suggestions mentioned by staff at the session and made the following revisions to the planned Policy:

 

 

Concerns and Suggestions

Revision

That the criteria needed to emphasise the importance of meeting the needs of seniors in the community.

Frail-aged have been added as a priority group in Criteria 9.

That a community services staff member should be on the panel to assess applications

The Director Community & Culture (or representative) has been added as the Chair of the Assessment Panel.

Concern that community groups would find the application process daunting

No change, however Council will run information sessions to help community groups understand the application process and will also offer training in applying for government grants.

A concern that the time taken to complete a grant application would be more effort than the value of hire for one-off events.

Simplification of the Application Form.

A suggestion to develop a communications strategy to advertise the grant program and the grant information sessions.

Develop a communications strategy to cover advertising of the grant program, information session and training.

 

Community:

20.   Two community consultation sessions were held on Tuesday 22 November with former and current hirers of Georges River Councils managed facilities. Invitations were sent out to 170 community organisations with representatives from 36 groups attending.

 

21.   At these sessions participants were informed of the reason for implementing a grants program and asked their thoughts on the sorts of activities council should and should not support under the program.

 

 

22.   Participants at the community consultation sessions felt:

·        That voluntary, not for profit and community service organisations should be prioritised in the Venue Hire Grant program.

·        That activities and services such as poetry, migrant services, playgroups, seniors, youth, special events, art, music and culture were important.

·        That Council should not support government departments, political activities and private, profit-driven events.

 

23.   Participants were then given three sample applications based on typical requests Council receives for venue hire waivers and asked to assess them against their thoughts on what activities Council should support. Following this, applicants were provided with the proposed eligibility and ineligibility of the Venue Hire Grants program and its draft criteria matrix for assessing submissions. Applicants were asked to re-determine the three applicants using this information and provide feedback.

 

24.   Following this activity there was some support for long-term community groups to receive grant funding and concern that a Venue Hire Grant program may result in some groups not receiving a grant. The continuing existence of each community group was a major concern to many participants at the sessions. There was also discussion around the amount of time it would take to complete a grant application from the community group’s point of view.

 

 

25.   Many participants expressed a view that the “value for money” of the event or activity was important in making a decision on who to give a grant to and how much to give. The more information available in an application made it easier to make a decision on each application.

Development of the Policy following consultation 

26.   The Policy was developed to include feedback from consultation sessions. These included:

 

·        Titling the policy document to clarify that grants are only for facilities managed by Council, not for all facilities owned by Council (i.e. council facilities such as tennis courts, swimming pools that are operated by private companies are not covered).

·        Outlining that government agencies and commercial organisations are ineligible to apply.

·        Outlining that events/activities for political purposes such as party meetings, party fundraising or lobbying are ineligible.

·        Outlining that seasonal park bookings for sporting associations and clubs are ineligible.

·        Outlining that exclusive use of council facilities is ineligible.

·        Ensuring the Policy contains a contingency for dealing with urgent submissions.

·        Clarified expectations of social and community benefits for Criteria 8.

·        Amending the criteria matrix to include an area to discuss longevity of an organisation by recognising established needs in Criteria 10.

·        Creating a scale to determine the level of funding applicants might expect to receive based on their rating against the criteria

Policy approval and implementation

27.   It is proposed that the Draft Council Owned and/or Managed Facilities Policy, Venue Hire Grant Funding Program be placed on public exhibition for an extended exhibition time of eight weeks. Submissions can be made in writing to the General Manager at Georges River Council, PO Box 205, Hurstville BC 1481 or by email at mail@georgesriver.nsw.gov.au 

 

28.   During the public exhibition period Council will run a community consultation session on Tuesday 31 January to answer any questions or concerns from interested community organisations.

 

 

29.   Following the public exhibition period Council staff will make any necessary changes to the draft policy and prepare a report to Council outlining the submissions received and seeking approval of the final policy document.

 

30.   An information session for community organisations on the grants program and training in applying for government grants will be held before the closing date for the first round.

 

31.   It is anticipated that grants will commence in July 2017.

 

Date

Consultation Process

14 December 2016 – 8 February 2017

Public exhibition period

31 January 2017

Community consultation session

Close of business 8 February 2017

Closure of submissions

6 March 2017

Council meeting - seek approval of Policy

 

Financial Implications

32.    A budget of $10,000 is requested to enable promotion of the Policy and provide community training in grant writing. These funds would be allocated from savings found within the current budget.

 

File Reference

16/1699

 

 

 

ATTACHMENTS

Attachment View1

Draft Georges River Council Owned and/or Managed Facilities Policy

Attachment View2

Draft Georges River Council Venue Hire Grants Application Form

 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL133-16          Draft Council Owned and Managed Facilities Policy - Venue Hire Grant Funding Program

[Appendix 1]         Draft Georges River Council Owned and/or Managed Facilities Policy

 

 

Page 297

 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Extraordinary Meeting - Tuesday, 13 December 2016

CCL133-16          Draft Council Owned and Managed Facilities Policy - Venue Hire Grant Funding Program

[Appendix 2]         Draft Georges River Council Venue Hire Grants Application Form

 

 

Page 309

 


 


 


 


 


 

 


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 315

Confidential items (Closed Council Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters below should or should not be closed.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council Meeting at which the press and public are excluded.

CON027-16       Tender for Architectural Consultancy Services for Hurstville Central Plaza

(Report by Manager Project Delivery, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

CON028-16       Tender for the Provision of Workplace Furniture to Georges River Council

(Report by Manager Project Delivery, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

CON029-16       Voluntary Planning Agreement offer by Shanghai Lihua Hurstville Pty Ltd and SLH 108 Pty Ltd in relation to a Planning Proposal for 108, 112 and 124 Forest Road and 1-3 Wright Street, Hurstville

(Report by Executive Strategic Planner, Nerida Stores)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

That Council now resolves itself into a Closed Council and in accordance with Section 10A of the Local Government Act 1993, Council Staff (other than members of the Executive, the Manager Corporate Governance and others at the invitation of the Chairperson) and members of the press and the public be excluded from the Council Chamber during consideration of the items referred to Closed Council.

 

 

  


Georges River Council – Extraordinary Meeting -  Tuesday, 13 December 2016                                                            Page 316

11.    Open Council

2.      Consideration of Closed Council Recommendations