Council Meeting

Notice of Meeting

 

Monday, 5 December 2016

Tuesday, 29 November 2016

 

Mr John Rayner

 

An Ordinary Meeting Council will be held at 6.00pm in Council Chambers, Hurstville Civic Centre, MacMahon Street, Hurstville on Monday, 5 December 2016 for consideration of the business available on Council's website at http://www.georgesriver.nsw.gov.au/Council/Council-Meetings.

 

 

 

 

 

Gail Connolly

General Manager

 

BUSINESS

1.      Acknowledgement of Country

2.      Apologies

3.      Disclosures of Interest

4.      Administrator Minute

5.      Minutes of previous meetings

6.      Environment and Planning

7.      Finance and Governance

8.      Assets and Infrastructure

9.      Community and Culture

10.    Confidential items

 


Ordinary Meeting

Summary of Items

Monday, 05 December 2016

 

Previous Minutes

MINUTES: Council Meeting - 7 November 2016

Environment and Planning

CCL109-16       Summary of Development Applications lodged and determined and new Class 1 Appeals filed

(Report by Manager – Development Assessment, Tina Christy)........................... 2

CCL110-16       Economic Development Advisory Committee Meeting Minutes - 21 November 2016

(Report by Hurstville Place Manager, Craig Edmondson)...................................... 9

CCL111-16       Heritage Grants Program

(Report by Senior Planner, Rebecca Lau).............................................................. 15

CCL112-16       Planning Proposal PP2016/0001 - 87 and 89 The Avenue, Hurstville

(Report by Independent Assessment, Consultant Planner)................................ 28

CCL113-16       Planning Proposal PP2014/0002 - Nos. 93-103 Forest Road, Hurstville

(Report by Senior Strategic Planner, Harkirat Singh)........................................... 46

CCL114-16       Voluntary Planning Agreement offer by Hville FCP Pty Ltd (Fridcorp) - Stage 3 East Quarter Mixed Use Development - 93 Forest Road, Hurstville

(Report by Executive Strategic Planner, Nerida Stores)..................................... 116

Finance and Governance

CCL115-16       Advice on Court Proceedings - November 2016

(Report by General Counsel, Jenny Ware)........................................................... 119

CCL116-16       Investment Report as at 31 October 2016

(Report by Coordinator Financial Management, Francis Mangru)................... 126

CCL117-16       Property Matter - Oatley Railway Station Licence Agreement

(Report by Property Portfolio Manager, Bernard Morabito)................................ 140

CCL118-16       Property Matter - Commercial Lease - Suite 1B 34 MacMahon Street Hurstville

(Report by Property Portfolio Manager, Bernard Morabito)................................ 145

CCL119-16       Supply and Delivery of Industrial Footwear Tender No: SSROC 2016-04

(Report by Coordinator Procurement, Marea Getsios)........................................ 147

 

 

Assets and Infrastructure

CCL120-16       Tender for the Supply and Delivery of Trucks

(Report by Manager Project Delivery, Michelle Whitehurst).............................. 149

CCL121-16       Georges River Traffic Advisory Committee Meeting Minutes - 15 November 2016

(Report by Manager Infrastructure, Glen Moody)................................................. 151

Community and Culture

CCL122-16       Community Development and Services Advisory Committee Meeting Minutes - 12 September 2016

(Report by Manager Community Services, David Linden)................................. 159

CCL123-16       Community Development and Services Advisory Committee Meeting Minutes - 14 November 2016

(Report by Coordinator Community Development, Nicolas Best)..................... 163

CCL124-16       Community Grants

(Report by Coordinator Community Development, Nicolas Best)..................... 166

CCL125-16       Stronger Communities Fund Major Projects Allocations

(Report by Director Transformation and Change, Marissa Racomelara)......... 168

 

Confidential (Closed Session)

CON025-16       Tender for the Supply and Delivery of Trucks

(Report by Manager Project Delivery, Michelle Whitehurst)

CON026-16       Voluntary Planning Agreement offer by Hville FCP Pty Ltd (Fridcorp) - Stage 3 East Quarter Mixed Use Development - 93 Forest Road Hurstville

(Report by Strategic Planner, David Matthews)  

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 1

 

AGENDA

1.      Acknowledgement of Traditional Custodians

Council acknowledges the traditional custodians of the land on which this meeting is being held as the Biddegal people of the Eora Nation.

2.      Apologies 

3.      Disclosure of Interest

4.      Administrator Minutes

5.      Minutes of previous meetings

Council Meeting - 7 November 2016

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                         Page 2

6.      Environment and Planning

Item:                   CCL109-16        Summary of Development Applications lodged and determined and new Class 1 Appeals filed 

Author:              Manager – Development Assessment, Tina Christy and Manager Planning and Development, George Andonoski

Directorate:      Office of Environment and Planning

Matter Type:     Environment and Planning

 

 

Recommendation

a)      That the information on development applications lodged and determined for October 2016 be received and noted.

 

Executive Summary

1.      A snap-shot of Georges River Council’s development applications over the past 3 months and also new Class 1 Appeals lodged with the Land and Environment Court for the month of October 2016 is contained within this report. 

 

2.      The information includes details on numbers received and determined, a breakdown of application types, mean and median time-frames, the estimated value of applications determined and the number of applications that have been with Council and under determination for more than 40 days. This information will be prepared monthly and enable review of trends in assessment timeframes and Class 1 Appeals filed.

 

Report

 

3.       Georges River Council was proclaimed on 12 May 2016, combining the former Hurstville and Kogarah City Councils. The development application determination numbers and time-frames for the past three (3) months are set out below.

 

4.      These figures are based on the gross turn-around times and include development applications, s96 modification applications, and s82A review of determinations (included in the DA figures). The gross determination figure has been used to ensure any anomalies in the data sets from the two previous Councils are assimilated.

 

5.      The Appendix, which has a detailed breakdown of each development type, the value of work for each type, the numbers received and determined and the mean determining times for each category.

 

 

6.      A summary of the key elements within the Appendix tables are:

 

·    The major category of developments determined were for Residential New and Residential Alterations and Additions.

·    The total estimated value for development applications determined over the last 3 months is $208,772,595. In October - residential development approvals were valued over $23 million.

·    The average determination time for development applications was 156 days. This rose slightly from September as the older applications are being determined.

·    The average determination time for S96 applications was 79 days which was an improvement on September average.

·    The total number of outstanding applications is reducing as is the “older” applications still to be determined.

 

7.      The table introduces a new figure that reports on the number of applications that have been with Council and under assessment for more than 40 days but less than 100 days and over 100 days. This figure is currently at 201 applications.

 

Month

Applications Received

Applications Determined

Outstanding Applications

Apps – with Council over 40 days <= 100 days

Apps – with Council over 100 days

JULY

76

66

351

-

-

 

 

 

 

 

AUG

86

106

323

-

-

 

 

 

 

 

SEP

82

71

325

100

119

 

 

 

 

 

 

OCT

57

67

302

86

115

 

          To note - Outstanding Applications relates to applications that:

·         have just been lodged with Council

·         under neighbour notification

·         are under assessment 

·         are awaiting determination via the relevant planning pathway.  

 

 

 

 

Financial Implications

8.      Within budget allocation.

 

 

 

ATTACHMENTS

Attachment View1

Stats for Aug, Sept & Oct 2016

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL109-16          Summary of Development Applications lodged and determined and new Class 1 Appeals filed

[Appendix 1]         Stats for Aug, Sept & Oct 2016

 

 

Page 5

 

 

Report Area

 

 

 

No of Applications

Median

Mean

Month Year

Category

 Value of DA

DA

S96

DA

S96

DA

S96

 

 

 

 

 

 

Aug-16

Commercial / retail / office

 $            738,000

                       9

            1

         52

   124

   168

   124

Community Facility

 $         1,046,063

                       1

           -  

       140

 

   140

 

Industrial

 $                        -  

                      -  

           -  

 

 

 

 

Mixed

 $    116,221,355

                       3

           -  

       250

 

   289

 

Other

 $            959,500

                       8

            2

         57

   100

   122

   100

Residential - Alterations & Additions

 $         4,521,586

                     31

            6

         54

     58

     84

     62

Residential - New multi unit

 $         6,600,000

                       3

            1

       246

   246

   285

   246

Residential - New second occupancy

 $         5,062,325

                     12

            6

       108

     77

   130

     82

Residential - Seniors Living

 $         4,211,567

                       1

            1

       239

   182

   239

   182

Residential - Single new dwelling

 $         7,646,812

                     13

            7

       159

   124

   154

   107

Sub-Divison Only

 $                        -  

                      -  

           -  

 

 

 

 

Tourist

 $         3,500,000

                       1

           -  

       383

 

   383

 

Sub Total

 $    150,507,208

                     82

          24

       150

   124

   199

   129

Sep-16

Commercial / retail / office

 $         7,596,800

                       5

            1

         98

   381

   135

   381

Community Facility

 $         1,650,100

                       1

           -  

       154

 

   154

 

Industrial

 $                        -  

                      -  

           -  

 

 

 

 

Mixed

 $                        -  

                      -  

           -  

 

 

 

 

Other

 $            717,849

                       4

            5

         21

     50

     45

     51

Residential - Alterations & Additions

 $         2,287,406

                     19

            4

         55

     57

     77

     85

Residential - New multi unit

 $         1,457,500

                       1

            2

       102

     97

   102

     97

Residential - New second occupancy

 $         6,427,642

                     13

            1

       197

     82

   205

     82

Residential - Seniors Living

 $                        -  

                      -  

           -  

 

 

 

 

Residential - Single new dwelling

 $         8,148,483

                       9

            3

       169

   111

   168

   101

Sub-Divison Only

 $                        -  

                       3

           -  

       273

 

   253

 

Tourist

 $                        -  

                      -  

           -  

 

 

 

 

Sub Total

 $      28,285,780

                     55

          16

       128

     89

   142

   133

Oct-16

Commercial / retail / office

 $                        -  

                      -  

            2

 

     53

 

     53

Community Facility

 $                        -  

                      -  

           -  

 

 

 

 

Industrial

 $                        -  

                      -  

           -  

 

 

 

 

Mixed

 $                        -  

                      -  

           -  

 

 

 

 

Other

 $         6,430,402

                       6

            3

       128

     67

   131

   155

Residential - Alterations & Additions

 $         2,423,760

                     16

          12

       113

     28

   148

     35

Residential - New multi unit

 $      10,381,443

                       2

           -  

       252

 

   252

 

Residential - New second occupancy

 $         2,482,967

                       6

            2

         99

     57

   122

     57

Residential - Seniors Living

 $                        -  

                      -  

           -  

 

 

 

 

Residential - Single new dwelling

 $         8,261,035

                     13

            5

       123

     96

   128

     93

Sub-Divison Only

 $                        -  

                      -  

           -  

 

 

 

 

Tourist

 $                        -  

                      -  

           -  

 

 

 

 

Sub Total

 $      29,979,607

                     43

          24

       123

     57

   156

     79

3 Months Total

 $    208,772,595

                  180

          64

       128

     89

   166

   113

Summary of applications for Sep 2016

Total

 Applications Received

57

 Applications Determined

67

  ApplicationsOutstanding

302

KOG

HUR

total

40-100 days

35

51

86

>100 days

29

86

115

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 9

Item:                   CCL110-16        Economic Development Advisory Committee Meeting Minutes - 21 November 2016 

Author:              Hurstville Place Manager, Craig Edmondson

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

(a)     That the Minutes of the Economic Development Advisory Committee Meeting held on 21 November 2016 be received and noted.

 

Executive Summary

1.      The first meeting of the Georges River Economic Development Advisory Committee was held on Monday, 21st November 2016.  Minutes of the meeting are attached for Council consideration and adoption.

 

Background

2.      On 4th July 2016, the Administrator adopted draft Terms of Reference for the Economic Development Advisory Committee.  Committee members were invited to participate and were subsequently appointed.

3.      There are still 2 remaining vacancies on the Committee that will be filled by the next meeting which is Monday, 20th February 2017.

 

Financial Implications

4.      No budget impact for this report.

 

File Reference

16/1330, S/F16/1708

 

 

 

ATTACHMENTS

Attachment View1

Minutes of the Economic Development Advisory Meeting - 21 November 2016

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL110-16          Economic Development Advisory Committee Meeting Minutes - 21 November 2016

[Appendix 1]         Minutes of the Economic Development Advisory Meeting - 21 November 2016

 

 

Page 10

 


Minutes - Economic Development Advisory Committee Meeting

Monday, 21 November 2016

held at 6pm Meeting Room 2, Hurstville Civic Centre

 

Present

Council Members

Mr John Rayner, Administrator

 

Council Staff

Ms Gail Connolly, General Manager

Ms Meryl Bishop, Director Environment and Planning

Mr Craig Edmondson, Place Manager

 

Invitees

Mr Mark Coure MP, Member for Oatley

Mr Tony Abboud, President Ryde Business Forum

 

Committee Members

Mr Nickolas Varvaris (Chair)

Mr Nick Aroney

Mr Vince Badalati

Mr Frank Bates

Ms Rosemary Bishop

Mr Lawrence Debono

Mr Stephen Johnston

Ms Nancy Liu

Ms Lesley Mannion

Mr Dominic Sin

Mr Sam Stratikoppolous

Mr Warren Tegg

Mr Alan Zreik

 

1.      Welcome

The Administrator, Mr John Rayner opened the meeting at 6.04pm and welcomed the Committee members. 

The Administrator appointed Mr N Varvaris Chairperson of the Committee.

2.      Setting the Scene

The General Manager, Ms Gail Connolly advised the Committee of Council’s Vision for the Committee and requested its members review the Draft Terms of Reference and provide feedback.

The General Manager, Ms G Connolly outlined key strategies to influence future growth and the importance of the committee.

 

3.      Ryde Business Forum and Ryde Economic Development Committee

The President of the Ryde Business Forum, Mr Tony Abboud addressed the committee on planning achievements in the Ryde and Macquarie Park areas and the impact of the Economic Development Committee towards the success of the projects.

4.      Planning Achievements and Current Projects

The Director Environment and Planning, Ms Meryl Bishop advised the Committee of Council’s planning achievements, current projects and provided a snapshot of the local Georges River Council area.

 

Ms M Bishop outlined State and Local Government priorities and Council’s planning achievements since May.

 

The General Manager, Ms G Connolly advised the Committee of the ID Economy tool and advised it is available on Council’s website.

Ms M Bishop outlined Draft District Plan for the south and confirmed a budget of $100k will be allocated for Economic Development Advisory Committee initiatives.

5.      NSW State Government Update

Mr Mark Coure, MP Member for Oatley confirmed State Government target of 5,900 dwellings is allocated for ‘Affordable Housing’ in the Georges River Council area

Mr M Coure confirmed gazettal of the GRC DCP will be in February 2017.

Mr M Coure advised the Committee of current upgrades underway at the St George Hospital, Narwee train station, Oatley train station, the Lily Street bridge, the commuter car park at Oatley (open for approximately 10 months).  Mr M Coure informed the Committee that he will continue to lobby the State Government for commuter car parking and informed the committee of the successful Federal grant application for a commuter car park at Beverly Hills. 

Commuter car parks are a priority for Beverly Hills, Riverwood and Mortdale areas.  Hurstville and Kogarah precincts also identified with a need for commuter car parking.

6.      Key Projects

Mr C Edmondson advised the next Committee meeting will be 20 February 2017 and requested feedback to begin the process of developing an Economic Development Strategy for Georges River.

Key themes:

·    Place making - public domain

·    Traffic, policy, development

·    Partnerships – education, heath, business sector

·    Sector development – retail, industrial, touris, sport, community / NFP

·    Business support / job growth

·    Advocacy

Suggested projects:

·    Retail study

·    Night time economy study

·    Website development

·    Trade expo

·    Parking Study

·    Apprenticeship schemes

·    Education

·    Better pedestrian experience

·    Retail – retaining and attracting

·    Supporting Businesses

·    Hotel accommodation

·    Health

·    Business sector

·    Retail

·    Industrial

·    Tourism

·    Sport

·    Education – University campus

·    Attracting new businesses

Mr C Edmondson advised there are still two Committee member vacancies.

Additional suggested priorities:

·    Parking strategy

·    Survey to capture local business owners views for future of the LGA

·    Networking events to create an Action Plan

·    work with health providers, educational institutions, business communities and other community groups

·    small town centres and light industrial areas

·    attracting hotel accommodation in the LGA

It was resolved that Ryde Traffic Management Association be invited to a future meeting to activate a series of strategies.

7.      St George Business Chamber 

The President, Mr A Zreik discussed an upgrade to Forest Road Hurstville.

The General Manager, Ms G Connolly informed of an MOU partnership with the Chamber to deliver 8 annual events for LGA businesses.   

It was resolved that Mr A Zreik and Ms Nancy Liu liaise to encourage participation from the Chinese community.

8.      General Business

There was no other general business.

The next Economic Development Committee meeting is scheduled for 6pm on 20 February 2017 at Hurstville Civic Centre, Level 1, Meeting Room 2, MacMahon Street Hurstville.

Committee Recommendations

(a)     That the information be received and noted.

(b)     That feedback be provided by committee members and any matters arising prior to the next scheduled meeting, 20 February 2017

(c)     That a scoping paper outlining the key elements of a Draft Economic Development Strategy be presented at the next meeting.

 

 

 

The meeting closed at 8.00pm.

 

 

Chairperson

Mr N Varvaris

 

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 15

Item:                   CCL111-16        Heritage Grants Program 

Author:              Senior Planner, Rebecca Lau

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 

Recommendation

That Heritage Grant offers be made to successful applicants as outlined in the table annexed to the report.

 

Executive Summary

1.      The purpose of this report is to seek endorsement of recommendations for the allocation of grant funding under the Georges River Council Heritage Grants program which includes Heritage Building Grants and Heritage Publication Grants.

 

Background

2.      In September 2016, Georges River Council established a Heritage Grants program consisting of Heritage Building Grants and Heritage Publication Grants with a total amount of $50,000 being allocated annually.  The Heritage Grants program aims to encourage the retention and maintenance of properties that have heritage significance, and promote and celebrate our community’s local heritage. A copy of the previous Council report is attached to this report.

 

3.      Under the Heritage Building Grants program, owners and agents of heritage listed buildings in Hurstville LEP 1994, Hurstville LEP 2012 and Kogarah LEP 2012 are eligible for financial assistance for specific restoration or conservation works on their property. Generally these works are limited to small conservation projects or extraordinary maintenance requirements.  Grants may range from $100 to a maximum of $10,000 and funding is provided on a dollar to dollar basis up to a maximum of 50% of the project value.  The total budget amount for the Heritage Building Grants program is $45,000.

 

4.      Under the Heritage Publication Grants program, authors may apply for funds to publish original works or important primary sources that contribute to the information and education of the public about the heritage of the Georges River Council LGA. The Heritage Publication Grants has a total budget of $5,000.

 

Heritage Building Grants

5.      Letters inviting applications for grant funding were sent to the owners of all listed heritage properties on Friday 11 September 2016. Submissions were requested to be made in writing, providing a detailed outline of the proposed work, quotations, photos and sketches, if warranted. Applications were to be made by Friday, 28 October 2016, with works to be completed by the end of the financial year. A total of twenty one (21) submissions were received. Copies of the applications have been provided under separate cover.

 

6.      Council’s Heritage Advisor and Senior Planner visited all properties for which a completed funding application was received and made an assessment of the appropriateness of the proposed works against the selection criteria.

 

7.      A summary table outlining the nature of the applications, indicative costs and recommendations of Council’s heritage advisor and Senior Planner is attached to this report.

 

8.      Where necessary, funding offers will be accompanied by conditions specifying how projects are to be undertaken or requesting additional details to be approved prior to the commencement of works.

 

9.      Twelve projects are supported and recommended for the allocation of grant funds. The total amount of supported projects is $40,200, which is less than the budget allocation of $45,000 for the heritage building grants. A variation to the maximum individual grant amount of $10,000 is recommended for No.213 Forest Road, Hurstville. The proposed works include restoration work to original elements of the building to the total cost of $35,000. Council’s heritage advisor has recommended an additional sum of $4,800 for a total grant amount of $14,800. The project is considered worthy of additional funds because of its location on a prominent corner site facing Memorial Square in the Hurstville CBD.  This variation will bring the total amount of supported projects to $45,000 (within the allocated budget).

 

Publication Grants

10.    Letters inviting applications for heritage publication grants were sent to the local historical societies and advertised in the St George and Sutherland Shire Leader.  Applicants were required to demonstrate their project contributes to the community’s understanding and enjoyment of local history.

 

11.    Applications were to be made by Friday, 11 November 2016, with the project to be completed by the end of the financial year. One submission was received. A copy of the application has been provided under separate cover.

 

12.    The grant application was examined and assessed by an internal working group consisting of Council’s Heritage Advisor, Local Studies Librarians, and Community and Cultural Development Officers.  

 

13.    A table outlining the nature of the application, comments and recommendation of the internal working group is annexed to this report. The working group supports and recommends the publication project which is seeking a grant amount of $5,000. A copy of the application has been provided under separate cover.

 

Conclusion

14.    It is recommended that heritage grant funding be offered as outlined in the table annexed to this report.

 

15.    Successful applicants will be notified by mail and the funding offer package will include a covering letter, a project funding agreement, standard conditions and any project specific conditions.

 

16.    Unsuccessful applicants will be notified by mail and informed about other current and future funding opportunities.

 

Financial Implications

17.    Within budget allocation of $50,000 from the Georges River Heritage Grants Program.

 

18.    Successful applicants will have until the end of this financial year to complete their projects. Any remaining funds for projects which are not undertaken or incomplete are to be returned to the operating budget.

 

File Reference

< Enter Records Reference Number Here >

 

 

ATTACHMENTS

Attachment View1

5 September 2016 Council report on Heritage Grants Program.

Attachment View2

2016-2017 Heritage Grant Funding Submissions (confidential) - published in separate document (Confidential)

Attachment View3

Summary table of submissions and recommendations for Heritage Grant Funding 2016-2017

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL111-16          Heritage Grants Program

[Appendix 1]         5 September 2016 Council report on Heritage Grants Program.

 

 

Page 18

 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL111-16          Heritage Grants Program

[Appendix 3]         Summary table of submissions and recommendations for Heritage Grant Funding 2016-2017

 

 

Page 22

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 28

Item:                   CCL112-16        Planning Proposal PP2016/0001 - 87 and 89 The Avenue, Hurstville 

Author:              Independent Assessment, Consultant Planner and Coordinator Strategic Planning, Rita Vella

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 

Recommendation

(a)     That Council note the public exhibition of the Planning Proposal PP2016/0001 and comments received.

(b)     That Council endorse the amendment to the Hurstville Local Environmental Plan 2012 to rezone two (2) lots within the Danebank School (87 and 89 The Avenue, Hurstville) from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) and remove the minimum lot size, maximum building height and maximum FSR controls consistent with SP2 Infrastructure zoning.

(c)     That Council request the Parliamentary Counsel’s Office to draft and finalise the draft amendment to the Hurstville Local Environmental Plan 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979.

(d)     That the Department of Planning and Environment and the NSW Office of Environment and Heritage be advised of this decision.

 

Executive Summary

 

1.      The Independent Hearing and Assessment Panel (IHAP), at its meeting on 24 November 2016 considered a report on a Planning Proposal for No. 87 and 89 The Avenue, Hurstville as identified in Figure 1 below:

http://infoweb.georgesriver.nsw.gov.au/grinfocouncil/Open/2016/11/IHAP_24112016_AGN_AT_files/image001.jpg

Figure 1 – Aerial of the subject site

 

2.      The Planning Proposal proposes the following amendments to Hurstville LEP 2012 in relation to the subject site:

·    rezone from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) (refer Attachment 1)

·    remove the minimum lot size of 450m2 and identify no minimum lot size (refer Attachment 1)

·    remove the maximum building height of 9m and identify no maximum building height (refer Attachment 1)

·    remove the maximum FSR of 0.6:1 and identify no maximum FSR (refer Attachment 1).

3.      As a result of the meeting, the IHAP resolved that the Planning Proposal should be forwarded to Council for endorsement and finalisation of the draft amendment to the Hurstville Local Environmental Plan 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979.

 

Background

 

4.      The Independent Hearing and Assessment Panel (IHAP), at its meeting on 24 November 2016 considered a report on the submissions received to the community consultation of the Planning Proposal for No. 87 and 89 The Avenue, Hurstville that proposed the following changes to Hurstville LEP 2012:

·    rezone from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) (refer Attachment 1)

·    remove the minimum lot size of 450m2 and identify no minimum lot size (refer Attachment 1)

·    remove the maximum building height of 9m and identify no maximum building height (refer Attachment 1)

·    remove the maximum FSR of 0.6:1 and identify no maximum FSR (refer Attachment 1).

5.      A copy of the report to the IHAP and the associated annexures is included at Attachment 1.

6.      As a result of the meeting the IHAP resolved the following with respect to the Planning Proposal:

 

That the Georges River IHAP note the public exhibition of the Planning Proposal PP2016/0001 and comments received.

 

That the amendment to the Hurstville Local Environmental Plan 2012 to rezone two (2) lots within the Danebank School (87 and 89 The Avenue, Hurstville) from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) and remove the minimum lot size, maximum building height and maximum FSR controls consistent with SP2 Infrastructure zoning be supported.

 

That a report to Council be prepared to advise of the IHAP recommendations and request that Council resolve to support the Planning Proposal and the finalisation of the draft amendment to the Hurstville Local Environmental Plan 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979.

 

Summary of the Proposed Changes to Hurstville LEP 2012

 

7.       The following summarises the proposed changes as exhibited to the Hurstville LEP 2012 for the Subject Site (No.87 and No.89 The Avenue, Hurstville):

 

·    rezone from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) (refer Attachment 1)

 

 

·    remove the minimum lot size of 450m2 and identify no minimum lot size (refer Attachment 1)

 

·    remove the maximum building height of 9m and identify no maximum building height (refer Attachment 1)

 

 

 

 

 

 

 


 

 

 

 

·    remove the maximum FSR of 0.6:1 and identify no maximum FSR (refer Attachment 1).

 


 

Next Steps

 

8.       As Council has delegation for finalisation of the Planning Proposal; received with the issuing of the Gateway Determination (dated 19 August 2016), Council will consult directly with the Parliamentary Counsel’s Office in relation to the drafting and finalising of the Local Environmental Plan under section 59 of the Environmental Planning and Assessment Act 1979.

 

9.       The Office of Environment and Heritage have noted that both Nos. 87 and 89 are identified as locally significant heritage items and have advised that Council give consideration to any adverse impact the future development would have on these heritage items and the streetscape character of The Avenue. It is noted that the Planning Proposal does not propose the delisting of these heritage items.

 

Conclusion

 

10.    It is recommended that Council now endorse the forwarding of the Planning Proposal to the Parliamentary Counsel for finalisation of the draft amendment to the Hurstville LEP 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979 for the changes as outlined in the body of the report.

 

Financial Implications

 

9       Within budget allocation.

 

File Reference

PP2016/0001

 

 

 

ATTACHMENTS

Attachment View1

IHAP Report - 87 and 89 The Avenue, Hurstville

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL112-16          Planning Proposal PP2016/0001 - 87 and 89 The Avenue, Hurstville

[Appendix 1]         IHAP Report - 87 and 89 The Avenue, Hurstville

 

 

Page 34

 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 46

Item:                   CCL113-16        Planning Proposal PP2014/0002 - Nos. 93-103 Forest Road, Hurstville 

Author:              Senior Strategic Planner, Harkirat Singh and Coordinator Strategic Planning, Rita Vella

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

(a)     That Council note the joint public exhibition of the Planning Proposal PP2014/0002 and DA2016/0218 for the East Quarter site at Nos. 93-103 Forest Road, Hurstville and comments received.

(b)     That Council endorse the amendment to Hurstville Local Environmental Plan 2012 for the East Quarter site at Nos. 93-103 Forest Road, Hurstville to:

a.   increase the Floor Space Ratio for the entire East Quarter site from 2.5:1 to 3.5:1

b.   increase the height on Stage 3 of the East Quarter site from:

i. 23m to 30m for the north-eastern part of the site (Building X)

ii.  40m to 65m for the south -eastern part of the site (Building F)

(c)     That Council does not support the amendment to Hurstville Local Environmental Plan 2012 for Stage 2 of the East Quarter site from 60m to 65m (Building E) as the site is already developed

(d)     That Council request the Department of Planning and Environment to draft and finalise the draft amendment to the Hurstville Local Environmental Plan 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979.

(e)     That the Department of Planning and Environment and the submitters be advised of this decision.

 

Executive Summary

1.      The Independent Hearing and Assessment Panel (IHAP), at its meeting on 24 November 2016 considered a report on a Planning Proposal for Nos. 93-103 Forest Road, Hurstville as identified in Figure 1 below:

Figure 1 – Aerial of the subject site identifying buildings (Source: Urban Design Report, DKO-FridCorp, July 2016)

 

2.      Specifically, the Report proposed the following:

·    THAT the Georges River IHAP receive and note the submissions received during the exhibition of the joint public exhibition of the Planning Proposal PP2014/0002 and DA2016/0218 for the “East Quarter” site at Nos. 93-103 Forest Road Hurstville.

 

·    THAT the following amendments to Hurstville LEP 2012, as exhibited be supported:

o increase the Floor Space Ratio for the entire East Quarter site from 2.5:1 to 3.5:1

o increase the height on Stage 3 of the East Quarter site from 23m to 30m; and

o increase the height on Stage 3 of the East Quarter site from 40m to 65m, subject to the receipt of concurrence from Sydney Airport that the maximum building height of 65m will not protrude into the Obstacle Limitation Surface.

 

·    THAT should concurrence not be received from Sydney Airport in respect to (c) above, the maximum height will be in accordance with the requirements of Sydney Airport.

 

·    THAT the amendment to Hurstville Local Environmental Plan 2012 to increase the height on part of Stage 2 of the East Quarter site from 60 to 65m, not be supported as the site is already developed (Building E).

 

·    THAT a report to Council be prepared to advise of the IHAP recommendations and request that Council resolve to support the Planning Proposal and the finalisation of the draft amendment to the Hurstville Local Environmental Plan 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979.

 

 

 

Background

3.         The Independent Hearing and Assessment Panel (IHAP), at its meeting on 24 November 2016 considered a report on the submissions received to the community consultation of the Planning Proposal for Nos 93-103 Forest Road, Hurstville that proposed the following changes to Hurstville LEP 2012:

·    increase the Floor Space Ratio for the entire East Quarter site from 2.5:1 to 3.5:1

·    increase the height on Stage 3 of the East Quarter site from 23m to 30m; and

·    increase the height on Stage 3 of the East Quarter site from 40m to 65m, subject to the receipt of concurrence from Sydney Airport that the maximum building height of 65m will not protrude into the Obstacle Limitation Surface.

 

THAT should concurrence not be received from Sydney Airport in respect to (c) above, the maximum height will be in accordance with the requirements of Sydney Airport

 

4.         A copy of the report to the IHAP and the associated annexures is included at Attachment 1.

5.         As a result of the meeting the IHAP resolved the following with respect to the Planning Proposal:

THAT the Georges River IHAP receive and note the submissions received during the exhibition of the joint public exhibition of the Planning Proposal PP2014/0002 and DA2016/0218 for the “East Quarter” site at Nos. 93-103 Forest Road Hurstville.

THAT the following amendments to Hurstville LEP 2012, as exhibited be supported:

(a)     increase the Floor Space Ratio for the entire East Quarter site from 2.5:1 to 3.5:1

(b)     increase the height on Stage 3 of the East Quarter site from 23m to 30m; and

(c)     increase the height on Stage 3 of the East Quarter site from 40m to 65m, subject to the receipt of concurrent from Sydney Airports that the maximum building height of 65m will not protrude into the Obstacle Limitation Surface.

THAT should concurrence not be received from Sydney Airport in respect to (c) above, the maximum height will be in accordance with the requirements of Sydney Airport.

 

THAT the amendment to Hurstville Local Environmental Plan 2012 to increase the height on part of Stage 2 of the East Quarter site from 60 to 65m, not be supported as the site is already developed (Building E).

 

THAT a report to Council be prepared to advise of the IHAP recommendations and request that Council resolve to support the Planning Proposal and the finalisation of the draft amendment to the Hurstville Local Environmental Plan 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979.

 

Summary of the Proposed Changes to Hurstville LEP 2012

 

6.         The following summarises the proposed changes as exhibited to the Hurstville LEP 2012 for the Subject Site (Nos. 93-103 Forest Road, Hurstville):

·    increase the height on Stage 3 of the East Quarter site from 23m to 30m and from 40m to 65m, subject to the receipt of concurrence from Sydney Airport that the maximum building height of 65m will not protrude into the Obstacle Limitation Surface. This is discussed in the section on Sydney Airport Consideration below.


Figure 2: Draft Hurstville LEP 2012 - Height of Buildings Map Extract

 

·    increase the Floor Space Ratio for the entire East Quarter site from 2.5:1 to 3.5:1


Figure 3: Draft Hurstville LEP 2012 - Floor Space Ratio Map Extract

 

Sydney Airport Consideration

 

7.         Council has requested advice from Sydney Airport, specifically advice on the proposed maximum building height of 65m (AA1) for the south-east corner of the subject site in the Stage 3 (Refer Figure 2 above) component of the East Quarter site and whether this height will fall below the Obstacle Limitation Surface (OLS).

 

8.         Sydney Airport have advised that a maximum building height of 65m (Figure 2 above) will result in an approximate height of 121m AHD, measured from a ground level of  approximately 56m AHDSydney Airport have advised that the OLS at this point is 122.5m AHD and the proposed height of 65m falls within the OLS at this point.

 

9.         Council will undertake further consultation with Sydney Airport during the assessment of the development application (DA2016/0218) in accordance with Clause 6.9 Airspace operations of Hurstville LEP 2012.

 

Next Steps

 

Planning Proposal

10.       Council will request the Department of Planning and Environment to draft and finalise the Local Environmental Plan (LEP) under section 59 of the Environmental Planning and Assessment Act 1979 in accordance with the Department’s advice at the issuing of the Gateway Determination (22 June 2015).  This request will be made subject to Council resolution of 5 December 2016.

 

11.       The LEP is anticipated to be finalised before 29 May 2017 in accordance with the Gateway timeframes.

 

Development Application

12.       Council will start the assessment of DA2016/0218, subject to the LEP being finalised.

 

Conclusion

 

13.       It is recommended that Council now endorse the forwarding of the Planning Proposal to the Parliamentary Counsel for finalisation of the draft amendment to the Hurstville LEP 2012 in accordance with Section 59 of the Environmental Planning and Assessment Act, 1979 for the changes as outlined in the body of the report.

 

Financial Implications

14.    Within budget allocation.

 

File Reference

14/1496

 

 

 

ATTACHMENTS

Attachment View1

IHAP Report - Nos. 93-103 Forest Road, Hurstville

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL113-16          Planning Proposal PP2014/0002 - Nos. 93-103 Forest Road, Hurstville

[Appendix 1]         IHAP Report - Nos. 93-103 Forest Road, Hurstville

 

 

Page 51

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL113-16          Planning Proposal PP2014/0002 - Nos. 93-103 Forest Road, Hurstville

[Appendix 1]         IHAP Report - Nos. 93-103 Forest Road, Hurstville

 

 

Page 71

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL113-16          Planning Proposal PP2014/0002 - Nos. 93-103 Forest Road, Hurstville

[Appendix 1]         IHAP Report - Nos. 93-103 Forest Road, Hurstville

 

 

Page 111

 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 115

Item:                   CCL114-16        Voluntary Planning Agreement offer by Hville FCP Pty Ltd (Fridcorp) - Stage 3 East Quarter Mixed Use Development - 93 Forest Road, Hurstville 

Author:              Executive Strategic Planner, Nerida Stores

Directorate:      Environment and Planning

Matter Type:     Environment and Planning

 

 Recommendation

(a)     That this report be received and noted.

(b)     That the separate report on this agenda relating to the Voluntary Planning Agreement offer by Hville FCP Pty Ltd (Fridcorp) for Stage 3 East Quarter Mixed Use Development – 93 Forest Road, Hurstville be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      Council is in receipt of a Letter of Offer from Hville FCP Pty Ltd (the Developer) to enter into a Voluntary Planning Agreement (VPA) in relation to a Development Application DA2016/0218 for a mixed used development comprising 556 units and 4,345 square metres of retail space at 93 Forest Road, Hurstville, which will deliver additional public benefits over and above the usual Section 94 Contributions applicable to the development.

Background

2.      A Planning Agreement is a mechanism which allows for negotiation and subsequent agreement between planning authorities and developers to extract public benefits from the planning process and ensure that development produces targeted public benefits over and above measures to address the impact of development on the public domain.  Agreements provide a flexible means of achieving tailored development outcomes and targeted public benefits, including a means by which communities can agree to the redistribution of costs and benefits of development. Planning agreements provide enhanced and more flexible infrastructure funding opportunities for planning authorities.

3.      Stage 3 of the East Quarter Development was originally part of a development approved in 2011 on the site, 93 Forest Road, Hurstville. Stages 1 and 2 are nearing completion with some matters in the public domain remaining outstanding.

4.      An existing Voluntary Planning Agreement between Council and East Quarter Hurstville Pty Limited applies to the entire East Quarter development (Stages 1,2 and 3). Under the Planning Agreement the developer is required to provide public benefits to a total value of $935,198.25. These include:

a.   Landscaping works, to the value of $400,000

b.   Landscaping works at Kempt Field, to the value of $350,000

c.   Monetary contribution to Hurstville Public School, in the sum of $185,198.25

d.   Public access to plaza precinct in Stages 2 and 3 and associated landscaped corridors leading to Kempt Field.

The public benefits for Stages 3 have yet to be provided as the site remains undeveloped.

 

5.      Recently, Council has entered discussions with the Developer (also known as Fridcorp) who has entered into a contract with the current owners of the site to acquire Stage 3. The Developer has lodged a Development Application DA2016/0218 with Council for a mixed used development comprising 556 units and 4,345 square metres of retail space. The Development Application exceeds the development standards of Hurstville LEP 2012 in respect of height and Floor Space Ratio (FSR) controls.

6.      The Developer has also lodged a Planning Proposal to amend the Hurstville LEP 2012 in respect to height and FSR for the site. The Planning Proposal is the subject of a separate report to Council within this Agenda. The report follows IHAP’s consideration of the Planning Proposal at its meeting of 24 November 2016. It should be noted that the Development Application cannot be determined until such time the Planning Proposal is finalised and the amendments are made to the Hurstville LEP 2012 under Section 59 of the Environmental Planning and Assessment Act 1979.

 

7.      To ensure the items in the existing VPA for Stage 3 are carried forward with the new proposal and to provide additional public benefit commensurate with the proposed uplift in height and FSR sought with the Development Application DA2016/0218, the Developer has submitted a Letter of Offer to enter into a VPA in relation to the Development Application. The VPA is related to the Development Application and not the Planning Proposal.

 

8.      The proposed VPA for Stage 3 provides for the following public benefits:

a.   Construction works at the Forest Road and Durham Street intersection that includes the signalisation of the intersection.

 

b.   Completion of the outstanding obligations under the current East Quarter Planning Agreement. This includes the following:

i.    a monetary contribution to landscaping works,

ii.   a monetary contribution to Hurstville Public School,

iii.  a monetary contribution to Kempt Field embellishment works,

iv.  the provision of an easement for public access across the site (this easement is for a continuous public access link along the landscape corridors connecting Stage 3 plaza area/open space with Kempt Field and Stage 2 plaza area and Forest Road)

 

c.   A monetary contribution for the embellishment of Kempt Field.

 

9.      It is proposed that these works and contributions are over and above the section 94 contributions that would be payable for the proposed development.

 

10.    The Letter of Offer to enter into a VPA is presented in separate report on this agenda in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

11.    Should Council resolve to support the Planning Proposal and Letter of Offer to enter into a Voluntary Planning Agreement, public notice of the proposed Planning Agreement will be undertaken in accordance with the legislation and Council’s Policy on Planning Agreements (2016).

 

Financial Implications

12.    No budget impact for this report.

 

File Reference

16/1210

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                    Page 118

7.      Finance and Governance

Item:                   CCL115-16        Advice on Court Proceedings - November 2016 

Author:              General Counsel, Jenny Ware

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation

(a)     That the information be received and noted.

 

Executive Summary

1.      Advice on Council’s Court Proceedings for the period 1 November 2016 to 24 November 2016 is contained within this report.

 

Background

2.      The current Court proceedings for the reporting period are broken down as follows:

Land and Environment Court Appeals

·        10 x Class 1 (Merit/DA)

·        1 x Class 2 Appeal (Appeal against Order)

·        3 x Class 4 Proceedings

Local Court

·        12 x Prosecutions

District Court

·        1 x Defamation Proceedings

 

Total Costs

·        Total costs to date for the 2016/17 financial year are $271,292.00 [$124,488.00 (Hurstville) and $146,804.00 (Kogarah)]. 

·       Total legal costs recovered to date for the 2016/17 financial year are $15,093.00 [$8,555.00 (Hurstville) and $6,538.00 (Kogarah)]. Therefore net legal costs for Court proceedings for the 2016/17 financial year are $256,199.00.

 

Historical Costs

·        Total costs for 2015/16 financial year were $897,624.00 [$815,167.00 (Hurstville) and $82,457.00 (Kogarah)];

·        Total costs for 2014/15 financial year were $1,468,351.00 [$1,401,608.00 (Hurstville) and $66,743.00 (Kogarah)].

 

New Matters

3.      Three new matters were received during the reporting period: two Class 1 appeals (Murr) and (Outdoor Systems) and one Class 4 appeal (Beers).

 

 

Finalised Matters

4.       Two matters were resolved by way of S34 Agreement (Abdul-Rahman) and (Fatouleh) saving approximately 4 days of Court time and costs (estimated savings $32,000.00).

 

Current Table

5.      The Court proceedings current for the reporting period for Council are set out below. The external costs include both external legal and consultants’ fees.

 

 

 

No.

Property Address / Applicant / Proceedings Number

Description of Matter

Status / Critical Dates

External Costs to Date Up to 2015/16 FY

External Costs to Date From 2016/17 FY

Land and Environment Court Proceedings – Class 1 Appeals

1

849 King Georges Road

SOUTH HURSTVILLE

 

Applicant:

Nassar Hussein

 

Proceedings No.

157514 of 2016

 

Class 1 Appeal against the deemed refusal  of development application DA2015/234 for demolition of existing dwelling and construction of a two storey place of public worship (being a mosque with associated classrooms) over three levels of basement car parking.

Judgment handed down on 21 November 2016.  Appeal dismissed and DA refused.

$51,147.68

$128,536.50

2

799 Forest Road PEAKHURST

 

Applicant:

CC Builders (NSW) Pty Ltd

 

Proceedings No.

155689 of 2016

Class 1 Appeal against deemed refusal of development application DA2015/0457 for demolition of existing dwelling and construction of a multi dwelling housing development including six dwellings. 

 

Matter listed for hearing on 30 January 2017.

$8,720.00

$18,701.75

3

58 Lawrence Street

PEAKHURST

 

Applicant:

Mehedin Abdul-Rahman

 

Proceedings No.

162874 of 2016

Class 1 Appeal against deemed refusal of development application DA2016/0051 for demolition of existing dwellings and structures and subsequent construction of a multi dwelling housing development comprising seven dwellings, basement car parking and associated landscaping.

Matter being resolved by way of amended plans and S34 Agreement.

$0

$12,217.00

4

1-3 Peake Parade

PEAKHURST

 

Applicant:

Jack Fatouleh

 

Proceedings No.

221690 of 2016

Class 1 Appeal against actual refusal of development application DA2015/0031 for the demolition of existing structures, construction of a three storey residential flat building and basement parking.

Matter being resolved by way of amended plans and S34 Agreement.

$0

$22,911.16

5

58 and 60 Blackshaw Avenue

MORTDALE

 

Applicant:

Marion McDowell and Associates

 

Proceedings No.

241879 of 2016

Class 1 Appeal against Council Order for demolition of existing unauthorised structure.

Matter listed for S34 conference on 29 November 2016.

$0

$5,280.80

6

66 Mulga Road OATLEY

 

Applicant:

Foxground Property Investments Pty Ltd

 

Proceedings No.

290679 of 2016

Class 1 Appeal against deemed refusal of development application DA2015/0035 for demolition of existing structures and construction of new two storey childcare centre for 51 children with basement car parking.

Matter listed for S34 conference on 19 December 2016.

$0

$0

7

4 St Georges Parade

HURSTVILLE

 

Applicant:

Shayben Construction Pty Ltd

 

Proceedings No.

299262 of 2016

Class 1 Appeal against actual refusal of development application DA110/2016 for an additional 3 levels (6 units) on a residential flat building under construction.

Matter listed for S34 conference on 17 January 2017.

$0

$0

8

36 Chamberlain Street

NARWEE

 

Applicant:

Katherine Mayer

 

Proceedings No.

306015 of 2016

 

Class 1 Appeal against deemed refusal of development application DA2016/0086 for alterations and first floor addition to dwelling and use of building as childcare centre for 60 children.

Matter listed for S34 conference on 19 January 2017.

$0

$0

9

399-403 Princess Highway

CARLTON

 

Applicant :

Michael Murr

 

Proceedings No.

336689 of 2016

Class 1 Appeal against refusal of DA 75/2016 for 5 storey residential flat building containing 22 units and strata subdivision

Matter listed for first directions hearing on 8 December 2016

$0

$0

10

8-10 Princess Highway

KOGARAH

 

Applicant:

Outdoor Systems P/L

 

Proceedings No. 344564 of 2016

 

 

Class 1 Appeal against deemed refusal of Section 96 application to delete conditions relating to a digital advertising sign. 

Matter listed for directions hearing on 15 December 2016

$0

$0

Land and Environment Court Proceedings – Class 4 Proceedings

 

1

84D Roberts Avenue

MORTDALE

 

Parties:

 

Romanous Developments Pty Ltd

 

Proceedings No.

40883 of 2013

 

Class 4 commenced in relation to unauthorised works.  Following Court Orders, the respondents have complied with their initial obligations to appoint a site auditor and to finalise the necessary remediation plan.  Council’s costs paid by respondents.

Site subject to on-going monitoring and compliance with Court Orders. Respondents have lodged required Wall DA and Section 106 application under final orders. Awaiting determination of applications by Council.

$283,921.51

$0

2

37 Boronia Street

KYLE BAY

 

Parties:

Mrs Megan McOnie

 

Proceedings No.

40940 of 2015

 

Class 4 commenced in relation to failing to comply with Council Notices/Orders relating to a non-compliant swimming pool fence, overgrown vegetation and unhealthy swimming pool water.

Court Orders in support of Council’s Notices/Orders were provided on 21 April 2016.  Application for substituted service on Respondent commenced.

$20,658.60

$5,575.65

3

159 The Promenade

SANS SOUCI

 

Parties:

Gary Beers

Valerie Beers

Leonie Beers

 

Proceedings No.

325776 of 2016

Class 4 commenced in relation to failing to remove overgrown vegetation from rear of property.

Matter listed for directions hearing on 2 December 2016

$0

$0

Land and Environment Court Proceedings – Class 2 Appeals

 

1

1 Arnold Street

PEAKHURST

 

Parties:

Mofeed Louis Tanious

 

Proceedings No.

155914 of 2016

Class 2 commencing in relation to failing to comply with Council Notices/Orders concerning keeping of poultry birds.

Judgment handed down on 11 August 2016. Mr Tanious to remove all poultry from premises with exception of 10 chickens and 5 other poultry. 90 days to comply. Mr Tanious lodged a s56A appeal on question of law upheld and matter listed for hearing before Commissioner on 16 January 2017.

$0

$6,336.50

Local Court Proceedings

 

1

13-17 Peake Parade

PEAKHURST

 

Parties:

Oxford (NSW) Pty Ltd

Appeal against PIN for breaches of development consent. Defendant pleaded not guilty.

Matter part heard on 20 May and 26 October 2016. Magistrate requires further submissions. Stood over to 10 May 2017.

$221.50

$5,959.50

2-6

13-17 Peake Parade

PEAKHURST

 

Parties:

Oxford (NSW) Pty Ltd

 

 

Appeals against five PINs for breaches of development consent and one water pollution offence under POEO Act. Defendant entered not guilty pleas on all offences.

Matter listed for fully contested hearing on all matters on 21 February 2017.

$190.00

$3,582.00

7-12

25 Koorabel, 25A Koorabel, 25B Koorabel Street

LUGARNO

 

Parties:

Daoud & Daoud Developments Pty Ltd

Appeals against six PINs issued for carrying out development not in accordance with development consent.

Matter listed for hearing for on 6 April 2017. Council to submit brief by 6 March 2017.

$0

$3,956.80

District Court Proceedings

 

1

Con Hindi v Michael Watt

 

No. 99504 of 2016

Proceedings commenced against former Council staff member for defamation.

Council’s lawyers attended Court mention in October 2016 seeking to protect Council’s interests in relation to potential unauthorised release of Council’s confidential legal advices.  Matter is listed again in February 2017.  Council’s lawyers to retain watching brief.

$9,608.17

$8,382.30

 

6.      The cost savings to date by virtue of S34 delegations are as follows:

 

Month

Savings

July

$34,000.00

August

$24,000.00

September

$0

October

$16,000.00

November

$32,000.00

Total

$106,000.00

 

 

Financial Implications

7.      Within budget allocation.

 

File Reference

09/1077

 

 

 

  

 


 

Item:                   CCL116-16        Investment Report as at 31 October 2016 

Author:              Coordinator Financial Management, Francis Mangru

Directorate:      Office of Chief Operating Officer

Matter Type:     Finance and Governance

 

 

Recommendation

a)      That the Investment Report as at 31 October 2016 be received and noted.

 

Executive Summary

1.      This report details Council’s performance of its investment portfolio for October 2016 and compares it against key benchmarks. The report includes the estimated market valuation of Council’s investment portfolio, loan liabilities, and an update on Council’s legal action against various parties.

 

2.      Council’s annual rate of return is 3.07%, which is 0.66% above benchmark. Income from interest on investments and proceeds from sale of investments totals $1.77 million, $58,000 above 2016/17 budget.

 

Background

3.      Council’s Responsible Accounting Officer, is required to report monthly on Council’s Investment Portfolio and certify that the Investments are held in accordance with Council’s Investment Policy and Section 625 of the Local Government Act.

 

Investment Performance Commentary

4.      Council’s performance against the benchmark for returns of its investment portfolio for October 2016, are as follows:


                     

5.      Council’s investment portfolio as at the end of October was as follows:

 

Council’s Investment Properties Portfolio

6.      Council’s investment properties updated as at the end of October were as follows:

 

 

 


         

7.      The investment property valuations listed above have been undertaken in accordance with the revaluation process to ‘fair value’ by an independent valuer, in compliance with the Australian Accounting Standards.

 

8.      Council continues to utilise the Federal Government’s current guarantee   ($250,000) investing in Term Deposits with a range of Authorised Deposit Taking Institutions (ADI’s) on short to medium term investments (generally 30 days to 180 days maturity) where more competitive rates are available.

 

9.      Council’s income from investments is above budget, due mainly to Council receiving more funds from Section 94 contributions, with investment income for General Revenue remaining steady.

 

 

 

Legal Issues

 

10.    Council was participating in the IMF class action regarding Lehman Brothers Australia Liquidation. The IMF class action matter is now finalised.

 

Loan Liability

 

11.    Council’s loan liability as at 31 October 2016 was $3 million which represents the balance of $5 million ten (10) year loan drawn down on 16 November 2012 for Jubilee Park upgrade. Next repayment of $125,000 is due 28th December 2016. The outstanding balance on this facility is at a variable interest of 194 basis points over 3 month BBSW. At the current 3 month BBSW rate, the interest rate payable is 3.68% pa.

 

 

12.    Council receives a 4.00% pa subsidy under the NSW Government’s Local Infrastructure Renewal Scheme funding agreement for this Jubilee Park upgrade facility. Thus the net cost of this money is only 0.09%pa. It is intended to continue this financially-advantageous arrangement through to full term in 2022.

 

Cost of Loan/3 month Bank Bill Swap Rates (BBSW)

Comparison

         

 

Policy Limits

 

13.    The following graph shows the limits, as a percentage of total cash investments, of the amount by periods, as allowed under Council’s policy, and comparing them to the amounts actually invested, as a percentage of the total cash investments.

 

14.    It shows that the funds invested are within the limits set in the Investment Policy.

Policy Limits on Maturities

                                

 

Investment Income

 

15. Income from interest on investments and proceeds from sales of investments totals $1.77 million being $58,000 above current budget projections. Council also has accrued interest in the current holding portfolio of $1.63 million with varying maturities.

 

 

 

Certificate by Chief Financial Officer (Responsible Accounting Officer): John Maunder

 

17.    Investments have been made in accordance with the Local Government Act, Minister’s Guidelines, Regulations and Council’s Investment Policy.

 

Investment Portfolio as at 31 October 2016

 

 

* Market value are indicative prices only, and do not necessarily reflect the price at which a transaction could be entered into.

 

Analysis of Investments

 

18.    The following graphs show analysis of the total cash investment by:

 

·        Institutions

·        Type of Investment

·        Durations

·        Rating

 

Investment by Institution

 

 

 

 

 

 

Investment Duration

 

         

 

 

16.    Council’s portfolio is very liquid, with 22% of assets maturing within 3 months and an additional 20% maturing within 12 months. FRNs, funds and fixed bonds also provide additional liquidity in an emergency.

 

 

Types of Investments

 

                

 

 

17.    Council’s investment portfolio is mainly directed to term deposits, which account for approximately 52% of total investments. Yields have steadily contracted, while tracking bond market volatility in the short term.

 

18.    Bank Floating Rate Notes (FRN) offer liquidity and a higher rate of income accrual, which is highly recommended by our Investment Advisors (CPG Research & Advisory) going forward.

 

19.    The following are the types of investments held by Council:

 

a)      At Call refers to funds held at a financial institution, and can be recalled by Council either same day or on an overnight basis.

 

b)      A Floating Rate Note (FRN) is a debt security issued by a company with a variable interest rate. This can either be issued as Certificates of Deposit (CD) or as Medium Term Notes (MTN). The interest rate can be either fixed or floating, where the adjustments to the interest rate are usually made quarterly and are tied to a certain money market index such as the Bank Bill Swap Rate.

 

c)      A Fixed Rate Bond is a debt security issued by a company with a fixed interest rate over the term of the bond.

 

d)      A managed fund is a professionally managed investment portfolio that individual investors can buy into, purchasing 'units' rather than shares. Each managed fund has a specific investment objective. This is usually based around the different asset classes (cash, fixed interest, property and shares). The money you invest is used to buy assets in line with this investment objective. When you invest in a managed fund, you are allocated a number of 'units'. The value of your units is calculated on a daily basis and changes as the market value of the assets in the fund rises and falls.

 

* These managed funds have been grandfathered since the NSW State Government changed the list of Approved Investments as a result of the Cole enquiry (which was reflected in the Ministerial Order dated 31/7/2008).

 

 

 

Credit Rating

 

 

Investment by Rating

         

 

                                     

 

         

 

                  

                            

 

20.    Credit ratings are generally a statement as to an institution’s credit quality. Ratings ranging from A1+ to NR (Short Term) & AAA to BBB- (long term) are considered investment grade.

 

21.    A general guide as to the meaning of each credit rating that Council deals with is as follows:

 

Short-term

 

A1+:                    the best quality companies, reliable and stable. An obligor has            extremely strong capacity to meet its financial commitments.

 

A1:             Adequate capacity to meet financial commitments, many positive investment attributes but also elements susceptible to adverse effects of changes in economic conditions.

 

A2:                       Adequate capacity to meet financial commitments, but also speculative characteristics or lack of protection against changes of economic conditions.

 

B1:             Moderate capacity to meet financial commitments, also in good economic conditions.

 

Unrated:             This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed. No rating has been requested, or there is insufficient information on which to base a rating.         

 

Long-term

 

AAA:               the best quality companies, reliable and stable. An obligor has extremely strong capacity to meet its financial commitments.

         

AA:                 quality companies, a bit higher risk than AAA. An obligor has very strong capacity to meet its financial commitments. It differs from the highest-rated obligors only to a small degree.

 

A:                    economic situation can affect finance. An obligor has strong capacity to meet its financial commitments but is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than obligors in higher-rated categories.

 

BBB:               medium class companies, which are satisfactory at the moment. An obligor has adequate capacity to meet its financial commitments. However, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity of the obligor to meet its financial commitments.

 

Unrated:         This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed. No rating has been requested, or there is insufficient information on which to base a rating.

 

22.    The credit quality of Council’s portfolio is relatively high with approximately 75% of assets rated ‘A’ or higher. The ‘AAA’ assets represent the deposit investments covered by the Federal Government’s Financial Claims Scheme (FCS).

 

23.    The remaining 25% rated ‘BBB’ or ‘unrated’ reflects the attractive deposit and Floating Rate Notes (FRN) investments with the regional and unrated ADIs.

Council’s Investment Powers

 

24.    Council’s investment powers are regulated by Section 625 of the Local Government Act, which states:

 

·        A council may invest money that is not, for the time being, required by the council for any other purpose.

·        Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

·        An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

·        The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

25.    Council’s investment policy and strategy requires that all investments are to be made in accordance with;

 

·        Local Government Act 1993 - Section 625

·        Local Government Act 1993 - Order (of the Minister) dated 12 January 2011

·        The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) & (2)

·        Local Government (Financial Management) Regulation 1993

·        Investment Guidelines issued by the Department of Local Government

 

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 138

Item:                   CCL117-16        Property Matter - Oatley Railway Station Licence Agreement 

Author:              Property Portfolio Manager, Bernard Morabito

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation

(a)     That Tenure Agreements 80285, 80234 and 96424 between the Commissioner for Railways and the former Hurstville and Kogarah City Councils be surrendered.

(b)     That Council enter into a licence agreement with Rail Corporation New South Wales over Lot 10 in DP803349 and part of Lot 5 & 11 in DP803349 as generally detailed in this report and that the General Manager be authorised to sign all documentation associated with the proposed licence.

 

Executive Summary

1.    Council currently holds three separate tenure agreements over the open space gardens located on both the east and western sides of the Oatley Railway Station.  Following a recent upgrade to the station entry plaza, the surrounding gardens currently held under licence need to be redefined. In order to achieve this, Rail Corporation New South Wales through Transport for NSW, has requested that Council surrender its existing tenure agreements over the site and enter into a new single licence agreement that more accurately reflects the new licence area.

 

Background

2.    Between the late 1940’s and 1960, the former Kogarah and Hurstville City Councils entered into tenure agreements with the Commissioner for Railways for lands located either side of the railway line.  Council would use the land to establish public gardens and public open space around the station curtilage.

3.   The subject lots comprise approximately 4228 square metres in total and are described as Lots 5, 10 & 11 in DP803349 located respectively at Oatley Parade and River Road, Oatley.  Council currently manages the land (up to the railway corridor fence line) for a peppercorn rental in exchange for maintaining and using the land for public recreation purposes.

 

4.   Lots 10 & 11 are currently zoned RE1 Public Recreation under the Hurstville City Council LEP 2012. There are no provisions for height and FSR for Lots 10 & 11 under the Hurstville LEP. Lot 5 is zoned SP2 Rail Infrastructure Facilities under the Kogarah Local Environmental Plan 2012. There is currently an amendment to the Kogarah LEP with the NSW Department of Planning that is in the process of finalisation (New City Plan). Under the draft plan, no changes are proposed to the zoning.  There are no provisions for height and FSR for the subject site under the current plan or for the proposed LEP amendment (New City Plan).

 

5.   Transport for NSW (TFNSW) has recently upgraded the Oatley Railway Station entrances on both the eastern and western sides of the station.  This has resulted in part of the open space being built upon to accommodate the new structure.  As the new structure will not form part of the existing area managed by Council, TFNSW on behalf of Rail Corporation New South Wales wish to excise this land from the current tenure agreements.

 

6.   In order to excise the land (as detailed in the annexure to this report), it is proposed that Council surrender the current tenure agreements No’s 80285, 80234 and 96424 between the Commissioner for Railways and the former Hurstville and Kogarah City Councils.  It is then proposed to enter into a new single licence agreement for the residue land with the new station entrances excluded.

 

7.   The surrender of the current agreements to enter into the new single licence is considered to be a housekeeping exercise.  However, in accordance with S.377 of the Local Government Act, 1993 a resolution of the Council is required to surrender Council’s interest in the land.

 

8.   It is proposed that the new agreement will commence on 1/1/2017 and terminate on 31/12/2017 with appropriate hold-over provisions at the end of term.  There will be no annual licence fee for the proposed new licence but Council will continue to maintain the land (for public open space purposes) as it has done so for over 50 years.

 

Financial Implications

9.  Within budget allocation.

 

File Reference

14/1954

 

 

 

ATTACHMENTS

Attachment View1

Plan of Proposed Licence Area

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL117-16          Property Matter - Oatley Railway Station Licence Agreement

[Appendix 1]         Plan of Proposed Licence Area

 

 

Page 140

 


 


 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 143

Item:                CCL118-16           Property Matter - Commercial Lease - Suite 1B 34 MacMahon Street Hurstville 

Author:              Property Portfolio Manager, Bernard Morabito

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

Recommendation

(a)     That Council approve the surrender of lease over Suite 1B at 34 MacMahon Street, Hurstville.

(b)     That the General Manager be authorised to execute all associated documentation to effect the surrender of lease.

(c)     That the terms of settlement be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      The purpose of this report is for Council to approve the surrender of lease over Suite 1B at 34 MacMahon Street, Hurstville (Hurstville House) on commercial terms as detailed within the confidential attachment to this report.

Background

2.      On 17 February, 2016 the former Hurstville City Council resolved to enter into a lease agreement with Barrack York Lawyers (now known as Mason Foxx Lawyers) over suite 1B/34 MacMahon Street, Hurstville House.  The subject lease was for a period of two years that was due to terminate on 28 February, 2018.

3.      Due to changes within the business partnership, the firm has advised that they are no longer in occupation of Suite 1B.  Despite not being in occupation, Mason Foxx continues to pay rent but has advised that they wish to surrender their lease interest for the suite.  In order to surrender the lease, Mason Foxx has offered Council a commercial settlement, details of which are contained within the confidential attachment to this report.

4.      In accordance with Section 377 of the Local Government Act, 1993 the surrender of this lease interest can only proceed by way of Council resolution.

 

5.      Based on the proposed settlement terms (which are deemed acceptable), it is anticipated that the surrender of lease will not have detrimental impacts on future rental income for this asset.

 

Financial Implications

6.      Within budget allocation.

 

File Reference

16/395

 

 

 

ATTACHMENTS

Attachment View1

Confidential Settlement Details (Confidential)

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 145

Item:                   CCL119-16        Supply and Delivery of Industrial Footwear Tender No: SSROC 2016-04 

Author:              Coordinator Procurement, Marea Getsios

Directorate:      Office of the Chief Operating Officer

Matter Type:     Finance and Governance

 

Recommendation

(a)     That in accordance with the recommendations of the Southern Sydney Regional Organisation of Councils (SSROC) tender evaluation panel (Confidential report dated 18 August 2016 attached to the report) for the Supply and Delivery of Industrial Footwear, the tender submission from J. Blackwood & Son Pty Ltd be accepted for a term of three (3) years subject to satisfactory performance as determined by SSROC,

(b)     That an option to extend the agreement be approved for a further one (1) plus one (1) years, with an estimated annual budget expenditure of $45,000

 

Executive Summary

To consider the recommendations of the Southern Sydney Regional Organisation of Councils (SSROC) tender evaluation panel for a contract for Supply and Delivery of Industrial Footwear.

 

 

Background

1.      As part of the SSROC Supply Management Group’s work plan for 2016, it was identified that it would be beneficial to retender the Supply and Delivery of Industrial Footwear, as Footwear has high Work Health and Safety risks and is a specialised category that needs to be supplied in accordance with relevant safety standards and legislation, including, but not limited to: AS/NZ 2210.3:2009 Safety Standards and AS/NZ 2210.1:2010 Safety, Protective and Occupational Footwear.

2.      Accordingly, SSROC coordinated a regional open tender on behalf of member Councils to drive cost savings, provide robust terms and conditions of contract, realise optimal delivery and supply logistics, and promote environmental and social initiatives that are important to the region.

3.      In addition to Georges River Council, five (5) SSROC Councils agreed to participate in this tender. The former Kogarah City Council was the host Council for this tender.

4.      SSROC participating councils spend over $250,000 per annum collectively. With this collaborative approach, the region is able to benefit from cost savings, therefore providing Georges River Council with the best value in this category. Georges River Council spends approximately $45,000 per year on footwear. Participating in this regional tender also allows Council to save on unnecessary costs of going out for tender and allocating resources elsewhere.

 

5.      There was six (6) submissions received from the following organisations (in alphabetical order):

·    Defender Safety Pty Ltd

·    Hepworth Industrial Wear Pty Ltd

·    J. Blackwood & Son Pty Ltd

·    Staples Australia Pty Ltd

·    The Workwear Group Pty Ltd

·    Worksense Workwear & Safety Pty Ltd

The attached confidential SSROC report provides further information about these submissions.

 

6.      J. Blackwood & Son Pty Ltd showed a very strong focus on waste reduction and recycling initiatives and has installed a cardboard and general waste compactor at their distribution centre in NSW. They also have committed to reducing the carbon footprint by conserving resources with a focus on energy efficiency.

 

7.      It is recommended that the tender submission from J. Blackwood & Son Pty Ltd be accepted in accordance with the SSROC Assessment and Panel’s report of 18, August 2016.

 

 

Financial Implications

8.      An annual budgeted expenditure of $45,000 has been allocated for the duration of the 3 year contract term.

 

File Reference

 

 

 

 

ATTACHMENTS

Attachment View1

Confidential Report SSROC Supply and Delivery of Industrial Footwear (Confidential)

  


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 147

8.      Assets and Infrastructure

Item:                   CCL120-16        Tender for the Supply and Delivery of Trucks 

Author:              Manager Project Delivery, Michelle Whitehurst

Directorate:      Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

Recommendation

(a)     That the report be received and noted.

(b)     That the separate report on this agenda relating to Tender for the Supply and Delivery of Trucks be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to approve the Contract for the Supply and Delivery of Trucks to Georges River Council.

 

Background

2.      Georges River Council currently allocates teams of mobile crews within local government area to undertake parks maintenance and drains cleaning.  Trucks are purchased each year in accordance with the plant replacement cycle which takes into account the age of the vehicle, number of kilometres and market value.  The replacement of the trucks ensures that the fleet is standardised across both depots.

3.      As part of Council’s commitment to these services, funds were allocated in the 2016-2017 Budget to replace six (6) trucks for the mobile crews.  The cost of this plant is funded by the Vehicle and Plant Reserve which has a current balance of $1,653,016 (Plant Replacement being $1,042,123).

4.      Upon receipt of new plant, the existing vehicles are then decommissioned and sent to public auction in accordance with the Motor Vehicle Administration Policy.  It is anticipated that the six (6) trucks will be sold for approximately $130,000.  This income is then directed to the Vehicle and Plant Reserve.

5.      Accordingly, tender documentation was prepared and tenders were called in accordance with the Local Government Act 1993 for the Supply and Delivery of Trucks. 

 

6.      The tender called for the following specifications:

a.      1 x 2016 Crew Cab Truck with City Jet attachment.

b.      5 x 2016 Crew Cab Trucks

 

7.      The tender closed at 2.00pm, Thursday 20 October 2016 and one (1) conforming submission was received from the following companies:

a.      Adtrans Hino Pty Ltd

 

8.      A tender assessment panel was formed comprising:

a.      Depot Operations Manager

b.      Fleet Manager

c.      Manager Contracts

 

9.      The submission was assessed as outlined in the confidential report.

 

Financial Implications

10.    Within budget allocation – funded by the Vehicle and Plant Replacement Reserve which has a current balance of $1,653,016 (Plant Replacement being $1,042,123).

 

File Reference

T16/023

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 149

Item:                   CCL121-16        Georges River Traffic Advisory Committee Meeting Minutes - 15 November 2016 

Author:              Manager Infrastructure, Glen Moody

Directorate:      Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

Recommendation

(a)     That the Minutes of the Georges River Traffic Advisory Committee Meeting held on 15 November 2016 be adopted.

 

Executive Summary

 

1.      The Minutes of the Georges River Traffic Advisory Committee Meeting held on 15 November 2016 are submitted to Council for consideration and adoption.

 

Background

 

2.      The Traffic Advisory Committee meeting on 15 November 2016 was held at Hurstville Civic Centre.

 

Financial Implications

 

3.      Budget allocation

a.   RMS Traffic Facilities Grant       $384,080

b.   LATM Projects                               $40,000

 

4.      Balance to date

a.   RMS Traffic Facilities Grant       $280,383

b.   LATM Projects                               $37,200

 

5.      Estimated cost of works recommended by Traffic Committee is $9,530 from RMS Traffic Facilities Grant.

 

File Reference

16/148

 

 

 

ATTACHMENTS

Attachment View1

Minutes of the Traffic Advisory Committee Meeting held on 15 November 2016

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL121-16          Georges River Traffic Advisory Committee Meeting Minutes - 15 November 2016

[Appendix 1]         Minutes of the Traffic Advisory Committee Meeting held on 15 November 2016

 

 

Page 150

 


 


 


 


 


 

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 156

9.      Community and Culture

Item:                   CCL122-16        Community Development and Services Advisory Committee Meeting Minutes - 12 September 2016 

Author:              Manager Community Services, David Linden

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

Recommendation

(a)     That the Community Development and Services Advisory Committee Minutes for the meeting held on Monday 12 September 2016 be adopted.

 

Executive Summary

1.      Minutes of the Community Development Advisory Committee meeting held on Monday 12 September 2016 commencing at 5.00pm have been revised to include details of the recommendations of the Committee and re-submitted for Council’s consideration and adoption.

 

Background

2.      In accordance with the adopted Terms of Reference, the Community Development Advisory Committee meet bi-monthly and items recommended by the Committee will be presented to Council for their adoption and posted to Council’s website.

 

Financial Implications

3.      Financial implications are indicated in each individual report.

 

 

File Reference

 

 

 

 

ATTACHMENTS

Attachment View1

Minutes of Community Development & Services Advisory Meeting - 12 September 2016

 


Georges River Council - Traffic Advisory Committee Meeting - Monday, 5 December 2016

CCL122-16          Community Development and Services Advisory Committee Meeting Minutes - 12 September 2016

[Appendix 1]         Minutes of Community Development & Services Advisory Meeting - 12 September 2016

 

 

Page 157

 

 


COMMUNITY DEVELOPMENT AND SERVICES ADVISORY Committee

 

MINUTES OF MEETING

 

Monday, 12 September 2016

 Present

Mr Nicolas Best ( Chairperson/Co-ordinator Community Development)

Mr David Linden (Manager Community Services)

Senior Constable Ray Kerridge (St George Local Area Command)

Ms Rosemary Bishop (3 Bridges Community) 

Ms Antoinette Chow (Advance Diversity Services)

Ms Anne Farrah-Hill (Kingsgrove Community Aid Centre)

Ms Cathy Nisbet (Kogarah Community Services)

Mr Lance Rickards (Jubilee Community Services)

Ms Dragica Sinikoski (TAFE)

Mr Nick Aroney 

Mr Colin Drane 

Ms Jacinta Petroni

Ms Annie Tang

Ms Christina Wu

 

Apologies 

Ms Carole Todd (Chief Operating Officer)

Mr Justin Mining 

 

Disclosure of Interest

No disclosures of interest were made.

 

Agenda Items

COM001-16       Community Safety Initiatives

(Report by Manager Community Services, David Linden)

Committee Recommendation

(a)     That the Committee strongly support the provision of CCTV cameras as proposed to improve community safety and assist the police with investigations of criminal activity and anti-social behaviour.

(b)     That the Committee notes the proposed project being undertaken to raise awareness of the incidence of domestic violence in the community. 

 

 

 

 

 

 

 

COM002-16       Community Development – Youth – Report on Activities

(Report by Youth Services Officer, Angus Megarrity)

Committee Recommendation

(a)     That the number and range of Youth Development programs undertaken and proposed be noted and in particular the progress with the amalgamation of the Youth Advisory Council.

 

COM003-16       Community Grants

(Report by Coordinator Community Development, Nicolas Best)

Committee Recommendation

(a)     That the Committee notes the details of the proposed Community Grants Program which will provide much needed funds to local community organisations and groups to address priority community needs.

 

COM004-16       Multicultural Services – Community Development Initiatives

(Report by Multicultural and Indigenous Development Officer, Jamal Bassam)

Committee Recommendation

(a)     That the Committee endorse the range of programs and events presented which aim to promote community harmony and build social cohesion within the various communities.        

 

COM005-16       Aged and Disability Activities and Programs

(Report by Aged and Disability Development Officer, Brenda Eggleton)

Committee Recommendation

(a)     That the Committee notes the report and in particular the development of the Disability Inclusion Action Plan and looks forward to receiving a report of the outcomes of the consultations and to reviewing the draft Plan at the meeting in February 2017.

 

 

COM006-16       Cultural Development Activities and Events

(Report by Cultural Development Officer, Anne-Marie Wiles)

Committee Recommendation

(a)     That the Committee notes the extensive program of arts and cultural activities including the comprehensive refurbishment of the Carss Bush Park Children’s Playground which includes the installation of pieces of public art.

 

Conclusion

The Meeting finished at 6:20 pm.

 

 

 

 

Chairperson

Mr Nicolas Best, Coordinator Community Development

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 160

Item:                   CCL123-16        Community Development and Services Advisory Committee Meeting Minutes - 14 November 2016 

Author:              Coordinator Community Development, Nicolas Best

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

Recommendation

(a)     That the Community Development and Services Advisory Committee Minutes for the meeting held on Monday 14 November 2016 be adopted.

 

Executive Summary

1.      Minutes of the Community Development and Services Advisory Committee meeting held on Monday 14 November 2016 commencing at 5pm are attached for Council’s consideration and adoption.

 

Background

2.      In accordance with the adopted Terms of Reference, the Community Development and Services Advisory Committee will meet bi-monthly and items considered by the Committee will be presented to Council for their adoption and posted to Council’s website.

 

Financial Implications

3.      Financial implications are indicated in each individual report.

 

File Reference

 

 

 

 

ATTACHMENTS

Attachment View1

Community Development and Services Advisory Meeting Minutes - 14 November 2016

 


Georges River Council - Ordinary Meeting - Monday, 5 December 2016

CCL123-16          Community Development and Services Advisory Committee Meeting Minutes - 14 November 2016

[Appendix 1]         Community Development and Services Advisory Meeting Minutes - 14 November 2016

 

 

Page 161

 


 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 163

Item:                   CCL124-16        Community Grants 

Author:              Coordinator Community Development, Nicolas Best

Directorate:      Community and Culture

Matter Type:     Community and Culture

 

 

Recommendation

(a)     That the funding allocation for the 2016 Georges River Community Grants, listed within Attachment 1, be adopted.

(b)     That Council investigates the feasibility of running more Community Grants Funding Programs this financial year.

 

Executive Summary

1.      The purpose of this report is to seek approval for the allocation of $200,000 in grants of up to $10,000 to not-for-profit community groups to address priority community needs in the Georges River Local Government Area.

2.      The 2016/17 Grants Panel Program Assessment Panel has assessed the 66 applications received and has recommended the funding of 38 applications with a total funding of $200,000. For a list of successful applications please refer to Attachment 1 – 2016 Georges River Community Grants – Summary of Funded Applications, which will be tabled at Council meeting for adoption. 

Background

3.      The Georges River Community Grants Program is intended to provide a basis for Council to allocate its funds to address priority community needs under Section 356 of the Local Government Act in an effective and equitable manner, based on individual merits of each request.

4.      The 2016 Georges River Community Grants Program opened on 15 August and closed on 16 September 2016.

5.      Georges River Council received 66 Georges River Community Grants applications with funding requests totalling $414,726.

6.      Applications were considered in four categories: Community Development; Cultural and Arts Development; Environment and Conservation; and Sports and Recreation.

7.      Applications were assessed against a range of criteria including the social, cultural, economic and environmental benefits of the project. Consideration was also given to the projects’ alignment with identified community needs and strategic alignment with Council’s Plans of Management (POM).

8.      The 2016/17 Grants Program Assessment Panel met on 18 November 2016.  Attendance at the panel meeting included nominated representatives of two State Members of Parliament; the Director Community and Culture as a delegate of the General Manager; and an independent probity advisor. Apologies were received from two State Members of Parliament; the Regional Coordinator of the Department of Premier and Cabinet; one former Councillor from the former Hurstville Council and one former Councillor from the former Kogarah Council.

9.      The 38 projects recommended to Council for funding through the Georges River Community Grants will harness $104,502 of funding contributions from the successful organisations. As a result, the Georges River community will be able to benefit from $304,502 worth of community projects arising from this grant program.

10.    Due to the overwhelming response from community organisations in applying for the Georges River Community Grants, it is recommended that Council investigates the feasibility of running more community grants funding programs.

 

Financial Implications

11.    Within the budget allocation of $200,000 from the Georges River Community Grants Program.

 

File Reference

 

 

 

 

ATTACHMENTS

Attachment View1

2016 Georges River Community Grants - Summary of Funded Applications (Confidential)

 


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 165

Item:                   CCL125-16        Stronger Communities Fund Major Projects Allocations 

Author:              Director Transformation and Change, Marissa Racomelara

Directorate:      Transformation and Change

Matter Type:     Community and Culture

 

Recommendation

(a)     That community consultation is undertaken in regard to the projects outlined in this report listed for funding under the Stronger Communities Fund - Major Projects Program.

 

Executive Summary

1.      The Stronger Communities Fund was established by the NSW Government to provide councils with funding for the delivery of projects that improve community infrastructure and services.

2.      The program is divided into two categories:

(a) Community Grants Program – allocation of $1 million in grants to community organisations for projects that build vibrant local communities. These funds were allocated at a previous council meeting

(b) Major Project Program – allocates $9 million to larger scale priority infrastructure and services that deliver long term economic and social benefits to communities.

3.      The purpose of this report is to present the recommended Major Project Program for endorsement prior to releasing it for consultation.

 

Background

4.      Councils are to fund projects that deliver new or improved infrastructure or services to the community. Projects that are prioritised for funding must meet the following criteria:

a.      have been through a community consultation process

b.      demonstrate social and/or economic benefits to the community

c.       consider issues of sustainability and equity across the broader community

d.      demonstrate project feasibility and value for money, including full lifecycle costs;

e.      did not have funds allocated by the former councils

f.       give consideration to the processes and procedures outlined in the capital expenditure review guidelines issued by the Office of Local Government.

5.      The recommended projects have been selected based on previous and recent community consultation including the development of Community Strategic Plans, consultation undertaken as part of the Community Grants Program process and ongoing and regular consultation mechanisms. It is proposed that a further community consultation take place with the defined list of major projects contained within this report. This consultation will include review by the Grants Panel, newspaper advertisements and online feedback opportunities.

6.      Table 1 (over) lists the recommended major projects. Many projects deliver benefits across the entire local government area, while others provide for increased amenity and facilities in specific wards.

 

Project name

Ward

Major Projects Grant

Other funding
(and source)

Total Value

Community Amenities Building - Peakhurst Park (Eastern end), Peakhurst

Peakhurst

$800,000

 

$800,000

Gannons Park Stormwater Harvesting & Irrigation Project, Peakhurst Heights

Peakhurst

$1,000,000

 

$1,000,000

Community Amenities Building - Riverwood Park, Riverwood

Peakhurst

$800,000

 

$800,000

Community Amenities Buildings - Renown Park, Penshurst

Blakehurst

$1,200,000

$100,000
(Sports club contributions)

$1,300,000

Community Pavilion Amenities Building - Harold Fraser Oval, Kogarah Bay

Kogarah Bay

$1,100,000

 

$1,100,000

New Public Toilet Facilities - Carss Bush Park, Carss Park

Blakehurst

$350,000

 

$350,000

Georges River Aquatic Facilities Refurbishment Program

Kogarah Bay

$1,000,000

 

$1,000,000

Heritage Kick-Start

All Wards

$50,000

$50,000
(Heritage Grant Program )

$100,000

Customer Service Hubs (Stage 1: Kogarah Library - roof replacement, customer service one-stop-shop and technology upgrade; Stage 2: public wifi in Kogarah, Beverley Hills and Riverwood Town Centres; Stage 3: Roll-out of Wifi in other town centres)

All Wards

$1,500,000

$792,500 - Customer Service Centre upgrades and systems
(New Council Implementation Fund - NCIF)

$2,292,500

Town Centres’ Place-Making and Economic Development Program (Public domain works, job expo, business attraction and investment, activation of centres, retail strategy, footway dining projects, shop-front makeovers  and easy-to-do-business program)

All Wards

$1,100,000

$5,000 - Footpath Trading Program
(NCIF)
$150,000 - Economic Development and Place Management
$3,500,000 - Forest Rd Streetscape upgrade
(Council)

$4,755,000

DA System - customer service improvements, ePlanning, eLodgement  and DA tracking.

All Wards

$100,000

$90,000 - eProperty Management System
(Ne)

$190,000

Total Major Projects Grant

 

$9,000,000

Total Community Value

$13,687,500

 

 

Table 1: Major Project Allocations form the Stronger Communities Grant – Major Projects Program

 

 

Financial Implications

7.      The listed projects will be fully funded by the Stronger Communities Grant – Major Projects Program.

 

File Reference

 

 

 

 

   


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 168

10.    Confidential items (Closed Council Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters below should or should not be closed.

 

Recommendation

That in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council Meeting at which the press and public are excluded.

 

CON025-16       Tender for the Supply and Delivery of Trucks

(Report by Manager Project Delivery, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(i)) it is considered the matter concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it concerns commercial information of a confidential nature that would if disclosed prejudice the position of a person who supplied it.

 

CON026-16       Voluntary Planning Agreement offer by Hville FCP Pty Ltd (Fridcorp) - Stage 3 East Quarter Mixed Use Development - 93 Forest Road Hurstville

(Report by Strategic Planner, David Matthews)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (c) it is considered the matter information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

That in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

That Council now resolves itself into a Closed Council and in accordance with Section 10A of the Local Government Act 1993, Council Staff (other than members of the Executive, the Manager Corporate Governance and others at the invitation of the Chairperson) and members of the press and the public be excluded from the Council Chamber during consideration of the items referred to Closed Council.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 5 December 2016                                                                        Page 170

14.    Open Council

12.    Consideration of Closed Council Recommendations