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Council Meeting

Notice of Meeting

 

Monday, 1 August 2016

Tuesday, 26 July 2016

 

Mr John Rayner

 

An Ordinary Council Meeting will be held at Mortdale Community Centre, 2B-2C Boundary Road, Mortdale, on Monday, 1 August 2016 at 6.00pm for consideration of the business available on Council's website at www.georgesriver.nsw.gov.au.

 

 

 

 

 

Gail Connolly

General Manager

 

BUSINESS

1.      Acknowledgement of Traditional Custodians

2.      Apologies

3.      Disclosures of Interest

4.      Administrator Minutes

5.      Minutes of previous meetings

6.      Reports from Officers

7.      Confidential items

 


Ordinary Meeting

Summary of Items

Monday, 1 August 2016

 

Previous Minutes

MINUTES: Council Meeting - 4 July 2016

Council Reports

Office of the General Manager

CCL039-16       Advice on Court Proceedings - July 2016

(Report by General Counsel, Jenny Ware)................................................................... 2

Environment and Planning

CCL040-16       Public Exhibition Feedback and Finalisation of Planning Proposal -  No. 80 Park Road and No. 83 The Avenue Hurstville (Danebank School) - PP2015/0003 - Hurstville Ward

(Report by Independent Assessment, Consultant Planner)...................................... 16

CCL041-16       Summary of Development Applications lodged and determined and new Class 1 Appeals filed

(Report by Manager – Development Assessment, Tina Christy)............................ 26

CCL042-16       Appointment of Heritage Advisor for Georges River Council

(Report by Executive Planner - Strategic, Rita Vella)............................................... 30

CCL043-16       Submissions received to public exhibition of Draft Georges River Council Policy on Planning Agreements

(Report by Executive Planner, Nerida Stores)........................................................... 44

Finance and Governance

CCL044-16       2015 - 2016 Budget Expenditure Carry Over Requests

(Report by Chief Financial Officer, Tino Caltabiano).............................................. 128

CCL045-16       Investment Report as at 30 June 2016

(Report by Financial Accountant and Risk Management, Rindayi Matienga)...... 133

CCL046-16       Request for Financial Assistance by Olds Park Sports Club - formerly Peakhurst Bowling Club

(Report by Acting Manager Corporate Governance, Tony Gearon)..................... 151

CCL047-16       SSROC Minutes of Meeting held on 16 June 2016

(Report by Acting Manager Corporate Governance, Tony Gearon)..................... 177

 

 

 

CCL048-16       Property Matter - Proposed Deed of Licence Over Part 23 and 25 St Georges Road Penshurst to 3Bridges Community Incorporated - File C06/29

(Report by Property Portfolio Manager, Bernie Morabito)..................................... 188

 

Assets and Infrastructure

CCL049-16       Georges River Council Traffic Committee - 19 July 2016

(Report by Manager Engineering Services, Michelle Whitehurst)......................... 194

 

CCL050-16       Harold Fraser Oval - Proposed Sports Flood Lighting Towers

(Report by Manager Parks and Waterways, Glen Moody)..................................... 201

CCL051-16       Carss Park Flats Sports Fields - Proposed Sports Flood Lighting Towers

(Report by Manager Parks and Waterways, Glen Moody)..................................... 210

CCL052-16       Feasibility Study - Regional Athletics Facility

(Report by Manager Engineering Services, Michelle Whitehurst)......................... 220

CCL053-16       Tender for the Construction of the Upper and Lower Gannons Park Shared Pathway

(Report by Manager Engineering Services, Michelle Whitehurst)......................... 223

CCL054-16       Hurstville Golf Course Operational Management Services

(Report by Manager Engineering Services, Michelle Whitehurst)......................... 225

CCL055-16       Hurstville Aquatic Leisure Centre Operational Management Services

(Report by Manager Engineering Services, Michelle Whitehurst)......................... 227

CCL056-16       Ken Rosewall Tennis Centre Operational Management Services

(Report by Manager Engineering Services, Michelle Whitehurst)......................... 229  

 

Confidential (Closed Session)

CON012-16       Tender for the Construction of the Upper and Lower Gannons Park Shared Pathway - Financial Considerations

(Report by Manager Engineering Services, Michelle Whitehurst)

CON013-16       Hurstville Golf Course Operational Management Services

(Report by Manager Engineering Services, Michelle Whitehurst)


 

 

CON014-16       Hurstville Aquatic Leisure Centre Operational Management Services - Financial Considerations

(Report by Manager Engineering Services, Michelle Whitehurst)

CON015-16       Ken Rosewall Tennis Centre Operational Management Services - Financial Considerations

(Report by Manager Engineering Services, Michelle Whitehurst)  

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                                 Page 4

6.      Council Reports

Item:                   CCL039-16        Advice on Court Proceedings - July 2016 

Author:              General Counsel, Ms J Ware

Directorate:      Office of the General Manager

Matter Type:     Finance and Governance

 

 

 

Recommendation

a)      That the information be received and noted.

b)      That the Director, Planning and Environment prepare a report to the next available Council meeting on the status of compliance with the Romanous Court Orders relating to 84D Roberts Avenue, Mortdale.

 

Executive Summary

1.      Advice on Council’s Court proceedings for the period 25 June to 22 July 2016 is contained within this report.  The current Court proceedings for the reporting period are broken down as follows:

Land and Environment Court Appeals

·        13 x Class 1 (Merit/DA)

·        1 x Class 2 Appeal (Appeal against Order)

·        5 x Class 4 Proceedings

Local Court

·        7 x Prosecutions

District Court

·        1 x Defamation Proceedings

 

Total Costs

2.      Total costs to date for matters contained within this report are $730,771.94.  This figure comprises:

·        $720,003.94 up to 2015/16 financial year; and

·        $10,768.00 for 2016/17 financial year.

 

New Matters

3.      One new Class 1 appeal (Moussawell) was received in the reporting period.

 

 

Finalised Matters

4.      Three matters were resolved by way of S34 Agreement/Consent Orders (Zhou, Caristo and Conradt)) saving approximately four days of Court time and costs (estimated savings of $34,000.00).

 

5.       Following public requests for information regarding the Romanous Class 4 proceedings, the Consent Orders dated 28 July 2014 are attached to this report.  The Respondents have complied with the first tranche of the Orders.  However, in light of public interest around the on-going remediation, it is considered appropriate to report more fully at the next Council meeting on compliance with the Orders. 

 

Background

6.      The Court proceedings current for the reporting period for Council are set out below.  The external costs include both external legal and consultants’ fees.

 

 

 

No.

Property Address / Applicant / Proceedings Number

Description of Matter

Status / Critical Dates

External Costs to Date Up to 2015/16 FY

External Costs to Date From 2016/17 FY

Land and Environment Court Proceedings – Class 1 Appeals

1

14 Wright Street

HURSTVILLE

 

Applicant:

Prajna Monastery

Australia Inc.

 

Proceedings No.

10499 of 2015

Class 1 Appeal against actual refusal of development application DA2014/0978 for construction of a meditation/prayer hall with basement parking. 

Judgment handed down 29 June 2016. Appeal dismissed. Development Application refused. Applicant to pay Council’s costs of $8000.00.

$84,910.05

$0

2

849 King Georges Road

SOUTH HURSTVILLE

 

Applicant:

Nassar Hussein

 

Proceedings No.

157514 of 2016

 

Class 1 Appeal against the deemed refusal  of development application DA2015/234 for demolition of existing dwelling and construction of a two storey place of public worship (being a mosque with associated classrooms) over three levels of basement car parking.

Matter listed for hearing on 22-24 August 2016.  Sandra Duggan, Senior Counsel is briefed to appear on behalf of Council.

$51,147.68

$5,148.00

3

48-50 Forest Road

HURSTVILLE

 

Applicant:

Adgemis Holdings Pty Ltd

 

Proceedings No.

11256 of 2015

Class 1 Appeal against the deemed refusal of development application DA2015/0413 for the construction of a three storey building comprising a childcare centre, two levels of residential apartments and basement car parking.

Following S34 conciliation conference on 8 April 2016, amended plans lodged and under assessment. Matter listed for hearing on 22 and 23 August 2016.

$33,992.87

$0

4

Unit 53

2-8 Bridge Street

HURSTVILLE

 

Applicant:

Marko Kozarovski

 

Proceedings No.

10105 of 2016

Class 1 Appeal against actual refusal of development application DA2014/1108 for conversion of office to child care centre.

Matter listed for further S34 conference on 5 August 2016.

$16,070.38

$0

5

799 Forest Road PEAKHURST

 

Applicant:

CC Builders (NSW) Pty Ltd

 

Proceedings No.

155689 of 2016

Class 1 Appeal against deemed refusal of development application DA2015/0457 for demolition of existing dwelling and construction of a multi dwelling housing development including six dwellings. 

 

 

Following S34 conference held on 16 June 2016, Applicant has lodged an amended proposal for consideration. Directions hearing before Court on 1 August 2016.

$5,000.00

$0

6

106 Edgbaston Road BEVERLY HILLS

 

Applicant:

Steve Zhou

 

Proceedings No.

154640 of 2016

Class 1 Appeal against deferred commencement condition relating to storm water in development consent DA2015/0236 for demolition of existing dwellings and construction of new two storey attached dual occupancy.

 

Matter resolved through amended hydraulics plan and finalised by S34 Agreement. Applicant to pay Council’s costs thrown away.

$0

$3,150.00

7

45 Ogilvy Street

PEAKHURST

 

Applicant:

Emad & Eva Nada

 

Proceedings No.

11040 of 2014

 

Class 1 appeal relating to a child care centre.  Commissioner satisfied that DA worthy of approval, subject to storm water issues being resolved. 

Final conditions of consent submitted to Court with Applicant’s version and Council’s version of drainage conditions.  Awaiting Judgment.

$128,382.63

$0

8

59 Park Street

PEAKHURST

 

Applicant:

M & J Conradt Pty Ltd and M & J Conradt Investment Trust

 

Proceedings No.

161764 of 2016

Class 1 Appeal against actual refusal of development application DA2015/0209 for demolition of existing dwelling and construction of multi dwelling housing development comprising three dwellings and strata subdivision.

Matter originally listed for contested hearing on 19 and 20 July 2016.  Resolved by Consent Orders before Commissioner Dixon on 19 July.

$0

$0

9

78 Stuart Street

BLAKEHURST

 

Applicant:

Nicaolas and Maria Kotsifas

 

Proceedings No.

156135 of 2016

 

Class 1 Appeal against actual refusal of Section 96 application to modify approved development application 306/2012/3 for detached extended family unit and swimming pool to delete conditions relating to vehicular and construction access from River Street.

Matter listed for S34 conciliation conference on 25 July 2016.

$2,911.70

$0

10

102 Gungah Bay Road

OATLEY

 

Applicant:

Vincent Caristo

 

Proceedings No.

155845 of 2016

 

Class 1 Appeal against deemed refusal of development application DA2015/0404 for construction of new two storey dwelling with in-ground swimming pool and cabana. Only issue is proposed removal of significant tree on Council’s nature strip.

Matter resolved through S34 Agreement with Applicant agreeing to retain tree.

$0

$0

11

58 Lawrence Street

PEAKHURST

 

Applicant:

Mehedin Abdul-Rahman

 

Proceedings No.

162874 of 2016

Class 1 Appeal against deemed refusal of development application DA2016/0051 for demolition of existing dwellings and structures and subsequent construction of a multi dwelling housing development comprising seven dwellings, basement car parking and associated landscaping. Assessment being carried out by external planner.

Matter listed for S34 conference on 1 September 2016.

$0

$0

12

26 Parkside Drive

KOGARAH BAY

 

Applicant:

Jim and Harriet Raftopoulos

 

Proceedings No.

163044 of 2016

Class 1 Appeal against actual refusal of development application DA2015/0172 for the Torrens Title subdivision and construction of a new dwelling on a new rear lot.

Amended plans filed with the Court. Matter listed for S34AA Conciliation and hearing on 12-13 September 2016.

$2,370.50

$0

13

37 Ogilvy Street

PEAKHURST

 

Applicant:

Rabi Moussawell

 

Proceedings No.

195732 of 2016

Class 1 Appeal against actual refusal of development application DA2015/0057 for the demolition of existing dwelling and construction of a two storey detached dual occupancy.

Matter listed for S34AA conciliation and hearing on 19 and 20 October 2016.

$0

$0

Land and Environment Court Proceedings – Class 4 Proceedings

 

1

84D Roberts Avenue

MORTDALE

 

Parties:

 

Romanous Developments Pty Ltd

 

Proceedings No.

40883 of 2013

 

Class 4 commenced in relation to unauthorised works.  Following Court Orders, the respondents have complied with their initial obligations to appoint a site auditor and to finalise the necessary remediation plan.  Council’s costs paid by respondents.

Site subject to ongoing monitoring and compliance with Court Orders.

$283,921.51

$0

2

58 Johnstone Street

PEAKHURST

 

Parties:

Kevin Jacobs

 

Proceedings No.

40060 of 2015

Class 4 commenced in relation to clean up of property. Council removed waste from premises.

Debt recovery proceedings commenced for approximately $100,000 outstanding in costs orders for this and other matters.

$66,602.02

$0

3

58 and 60 Blackshaw Avenue

MORTDALE

 

Parties:

Marion McDowell & Associates Pty Ltd

 

Proceedings No.

40249 of 2016

Class 4 commenced in relation to unauthorised use of premises as a waste transfer station.

Court Orders obtained by consent to cease use until development consent is obtained.  Costs to be paid by 1 August 2016.

$2,210.00

$0

4

37 Boronia Street

KYLE BAY

 

Parties:

Mrs Megan McOnie

 

Proceedings No.

40940 of 2015

 

Class 4 commenced in relation to failing to comply with Council Notices/Orders relating to a non-compliant swimming pool fence, overgrown vegetation and unhealthy swimming pool water.

Court Orders in support of Council’s Notices/Orders were provided on 21 April 2016.  Application for substituted service on Respondent commenced.

$20,658.60

$0

5

105 Forest Road HURSTVILLE

 

Parties:

Australian Consulting Builder Pty Ltd

 

Proceedings No.

40361 of 2016

Class 4 commenced in relation to failing to comply with Council Notices/Orders relating to overgrown vegetation, accumulation of waste and breeding place for vermin.

Works partially carried out. Matter progressed and listed for directions hearing on 29 July 2016.

$11,806.33

$0

Land and Environment Court Proceedings – Class 2 Appeals

 

1

1 Arnold Street

PEAKHURST

 

Parties:

Mofeed Louis Tanious

 

Proceedings No.

155914 of 2016

Class 2 commencing in relation to failing to comply with Council Notices/Orders concerning keeping of poultry birds.

Matter listed for contested hearing on 2 and 3 August 2016.

$0

$0

Local Court Proceedings

 

1

13-17 Peake Parade

PEAKHURST

 

Parties:

Oxford (NSW) Pty Ltd

Appeal against PIN for breaches of development consent. Defendant pleaded not guilty.

Matter part heard on 20 May 2016. Listed for further hearing on 26 October 2016.

$221.50

$0

2-6

13-17 Peake Parade

PEAKHURST

 

Parties:

Oxford (NSW) Pty Ltd

 

 

Appeals against five PINs for breaches of development consent and one water pollution offence under POEO Act. Defendant entered not guilty pleas on all offences.

Matter listed for fully contested hearing on all matters on 21 February 2017.

$190.00

$2,470.00

7

25 Koorabel Street LUGARNO

 

Parties:

Daoud & Daoud

Developments Pty Ltd

Appeal against PIN issued for carrying out development not in accordance with development consent.  Defendant pleaded not guilty.

Matter listed for hearing on 10 August 2016.

$0

$0

District Court Proceedings

 

1

Con Hindi v Michael Watt

 

No. 99504 of 2016

Proceedings commenced against former Council staff member for defamation.

Council has no part in the proceedings except for payment of insurance excess under its councillor and officer liability insurance policy.

$9,608.17

$0

 

 

 

SUB TOTAL

$720,003.94

$10,768.00

 

 

 

TOTAL

 

$730,771.94

 

Operational Plan Budget

1.      Within budget allocation.

 

File Reference

LA

 

 

 

APPENDICES

Appendix View1

Sealed Orders - Romanous - 84D Roberts Ave Mortdale

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL039-16          Advice on Court Proceedings - July 2016

[Appendix 1]          Sealed Orders - Romanous - 84D Roberts Ave Mortdale

 

 

Page 11

 


 


 


 


 


 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

 

 

Page 17

 

 

 

Item:                   CCL040-16        Public Exhibition Feedback and Finalisation of Planning Proposal -  No. 80 Park Road and No. 83 The Avenue Hurstville (Danebank School) - PP2015/0003 - Hurstville Ward 

Author:              Independent Assessment, Consultant Planner and Manager Strategic Planning, Ms C Gregory

Directorate:      Office of Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

a)      That the amendment to the Hurstville Local Environmental Plan 2012 to rezone two (2) lots within the Danebank School Campus (No. 80 Park Road and No. 83 The Avenue, Hurstville) from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) and remove the minimum lot size, maximum building height and maximum floor space ratio controls consistent with SP2 Infrastructure zoned land be supported.

b)      That Parliamentary Counsel’s Office be requested to draft and finalise the Local Environmental Plan under section 59 of the Environmental Planning and Assessment Act 1979 and in accordance with Council’s delegation for the finalisation of the Planning Proposal.

c)      That the Department of Planning and Environment and the Department of Education be advised of this decision.

 

Executive Summary

1.      Sydney Anglican Schools Corporation submitted a request that Council prepare a Planning Proposal to change the zoning of two (2) lots within the Danebank School campus (No. 80 Park Road and No. 83 The Avenue, Hurstville) from R2 Low Density Residential to SP2 Infrastructure (Educational Establishment) and remove the development standards (minimum lot size, maximum building height and maximum floor space ratio) consistent with the majority of the Danebank School campus.

 

2.      The Planning Proposal was considered at the Hurstville City Council meeting of 2 March 2016 and subsequently received a Gateway Approval from the Department of Planning and Environment on 13 April 2016 with six (6) months to finalise the draft Local Environmental Plan.

 

3.      The Planning Proposal was placed on public exhibition from 8 June to 8 July 2016.  No community submissions were received during the exhibition period and one (1) public authority submission in support was received from the NSW Department of Education.


 

 

4.      This report recommends that Council support the proposed changes as exhibited to the Hurstville Local Environmental Plan 2012 (“LEP 2012”) for the Subject Site (No.80 Park Road and No.83 The Avenue, Hurstville) as follows:

·        Amend the Land Zoning Map to rezone the Subject Site from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments)

·        Amend the Minimum Lot Size Map to remove the minimum lot size of 450m2 and identify no minimum lot size for the Subject Site, consistent with the SP2 Infrastructure zoned land

·        Amend the Height of Buildings Map to remove the maximum building height of 9m and identify no maximum building height for the Subject Site, consistent with the SP2 Infrastructure zoned land

·        Amend the Floor Space Ratio Map to remove the maximum floor space ratio of 0.6:1 and identify no maximum floor space ratio for the Subject Site, consistent with the SP2 Infrastructure zoned land.

 

5.      A second Planning Proposal (PP2016/0001) requesting changes to the zoning and development controls for two (2) other sites within the Danebank School (No.87 and 89 The Avenue) was considered at the Council meeting of 4 July 2016 and has recently been forwarded to the Department of Planning and Environment for a Gateway Determination.

 

Background

6.      The request to prepare a Planning Proposal (PP2015/0003) for two (2) lots within the Danebank School (No. 80 Park Road and No. 83 The Avenue) was submitted by the Sydney Anglican Schools Corporation on 2 October 2015. The Planning Proposal requested that two (2) lots currently zoned R2 Low Density Residential be rezoned to SP2 Infrastructure and the minimum lot size, maximum building height and maximum floor space ratio (“FSR”) development controls are removed, consistent with all SP2 Infrastructure zoned land. The majority of land within the Danebank School campus is zoned SP2 Infrastructure (Educational Establishment); the remaining lots are zoned R2 Low Density Residential zoned land (consistent with the surrounding residential area).

 

7.      The Planning Proposal was considered at the Hurstville City Council meeting of 2 March 2016 and subsequently received a Gateway Approval from the Department of Planning and Environment on 13 April 2016 with six (6) months to finalise. The Planning Proposal was placed on public exhibition for 30 days from 8 June to 8 July 2016 in accordance with the Gateway Approval and no submissions were received.  Consultation with the NSW Department of Education was also undertaken; the Department responded that it “is supportive of the shift in planning decisions and policies which encourage the removal of planning policy barriers to school development, for both government and non-government facilities. The Department of Education therefore supports this amendment”.

 

8.      An independent planning consultant has been contracted to review the Planning Proposal and finalise the assessment, including the preparation of this report.


 

 

 

Public Exhibition

9.         The Planning Proposal was placed on public exhibition from 8 June to 8 July 2016 and exhibition material (including a plain English explanation, land to which the Planning Proposal applies, description of the objectives and intended outcomes, copy of the Planning Proposal and relevant maps) was provided during the exhibition period on Council’s website and hard copies were available at:

·    Hurstville Service Centre

·    Hurstville City Library and Penshurst Branch Library.

 

10.       Notification of the public exhibition was provided through:

·    Newspaper advertisement in The St George and Sutherland Shire Leader

·    Exhibition notice on Council’s website

·    Notices in Council offices (Hurstville Service Centre) and libraries

·    Letter to NSW Department of Education as specified in the Gateway Determination

·    Letters to adjoining landowners (in accordance with Council’s Notification Procedures).

 

11.     During the public exhibition period no submissions were received from the community.  A letter from the NSW Department of Education provided support for the Planning Proposal, stating that it “is supportive of the shift in planning decisions and policies which encourage the removal of planning policy barriers to school development, for both government and non-government facilities. The Department of Education therefore supports this amendment”.

 

12.    No change to the amendments proposed in the Planning Proposal is recommended as no issues were raised during the public consultation.

 

Finalisation of the Planning Proposal

13.       This report recommends that Council support the following proposed changes to the Hurstville Local Environmental Plan 2012 (“LEP 2012”) for the Subject Site (No.80 Park Road and No.83 The Avenue, Hurstville) (refer Appendix 1) as exhibited:

·    Amend the Land Zoning Map to rezone the Subject Site from R2 Low Density Residential to SP2 Infrastructure (Educational Establishments) as shown in the draft Land Zoning Map in Appendix 2

·    Amend the Minimum Lot Size Map to remove the minimum lot size of 450m2 and identify no minimum lot size for the Subject Site, consistent with the SP2 Infrastructure zoned land as shown in the draft Lot Size Map in Appendix 2

·    Amend the Height of Buildings Map to remove the maximum building height of 9m and identify no maximum building height for the Subject Site, consistent with the SP2 Infrastructure zoned land as shown in the draft Building Height Map in Appendix 2

·    Amend the Floor Space Ratio Map to remove the maximum floor space ratio of 0.6:1 and identify no maximum floor space ratio for the Subject Site, consistent with the SP2 Infrastructure zoned land as shown in the draft Floor Space Ratio Map in Appendix 2.


 

 

 

14.    The key reasons for support include that the:

·        Proposed SP2 Infrastructure (Educational Establishment) zoning and changes to the principal development standards will provide consistent zoning and planning controls across the majority of land within the Danebank School campus and reflects the existing school use of the site

·        Proposed zoning change, and the consequent reduction in R2 Low Density Residential zoned land, will not impact on the supply of residential accommodation in the LGA. The Subject Site has been owned and used by Danebank School for school-related purposes for more than 10 years

·        Rezoning will provide for long-term certainty for the existing Danebank School, as well as provide for the current and likely future needs of educational facilities in the LGA.

·        No community submissions were received during the public exhibition and one submission of support was received from the NSW Department of Education.

 

15.    The advice from the Department of Planning and Environment at the issuing of the Gateway Determination (13 April 2016) confirmed that Council may exercise its delegation for the finalisation of the Planning Proposal and consult directly with the Parliamentary Counsel’s Office in relation to the drafting and finalising of the Local Environmental Plan under section 59 of the Environmental Planning and Assessment Act 1979.

 

16.    The Department of Planning and Environment requested that it be informed of the progress of the Planning Proposal and its finalisation. The Department of Education will also be advised of Council’s decision and the finalisation of the Planning Proposal.

 

Operational Plan Budget

17.    Within budget allocation.

 

APPENDICES

Appendix View1

Planning Proposal - Danebank School - Location Map - 80 Park Road and 83 The Avenue Hurstville

Appendix View2

Planning Proposal - Danebank School - Proposed Zoning - 80 Park Road and 83 The Avenue Hurstville

Appendix View3

Planning Proposal - Danebank School - Proposed Minium Lot Size - 80 Park Road and 83 The Avenue Hurstville

Appendix View4

Planning Proposal - Danebank School - Proposed Height of Building - 80 Park Road and 83 The Avenue Hurstville

Appendix View5

Planning Proposal - Danebank School - Proposed Floor Space Ratio - 80 Park Road and 83 The Avenue Hurstville

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL040-16          Public Exhibition Feedback and Finalisation of Planning Proposal -  No. 80 Park Road and No. 83 The Avenue Hurstville (Danebank School) - PP2015/0003 - Hurstville Ward

[Appendix 2]          Planning Proposal - Danebank School - Proposed Zoning - 80 Park Road and 83 The Avenue Hurstville

 

 

Page 22

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL040-16          Public Exhibition Feedback and Finalisation of Planning Proposal -  No. 80 Park Road and No. 83 The Avenue Hurstville (Danebank School) - PP2015/0003 - Hurstville Ward

[Appendix 3]          Planning Proposal - Danebank School - Proposed Minium Lot Size - 80 Park Road and 83 The Avenue Hurstville

 

 

Page 24

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL040-16          Public Exhibition Feedback and Finalisation of Planning Proposal -  No. 80 Park Road and No. 83 The Avenue Hurstville (Danebank School) - PP2015/0003 - Hurstville Ward

[Appendix 4]          Planning Proposal - Danebank School - Proposed Height of Building - 80 Park Road and 83 The Avenue Hurstville

 

 

Page 25

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL040-16          Public Exhibition Feedback and Finalisation of Planning Proposal -  No. 80 Park Road and No. 83 The Avenue Hurstville (Danebank School) - PP2015/0003 - Hurstville Ward

[Appendix 5]          Planning Proposal - Danebank School - Proposed Floor Space Ratio - 80 Park Road and 83 The Avenue Hurstville

 

 

Page 26

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                              Page 27

Item:                   CCL041-16        Summary of Development Applications lodged and determined and new Class 1 Appeals filed 

Author:              Manager – Development Assessment, Ms T Christy

Directorate:      Office of Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

That the information on development applications lodged and determined and new Class 1 Appeals filed for June 2016 be received and noted.

 

Executive Summary

1.      Advice on Georges River Council’s development applications and also new Class 1 Appeals lodged with the Land and Environment Court for the months of June 2016 is contained within this report. 

 

2.      The information includes details on numbers received and determined, a breakdown of application types, mean and median time-frames and the estimated value of applications determined. This information will be prepared monthly and enable review of trends in assessment timeframes and Class 1 Appeals filed.

 

Background

 

3.       Georges River Council was proclaimed on 12 May 2016, combining the former Hurstville and Kogarah City Councils. The development application determination numbers and time-frames for the months of April, May and June are set out below.

 

4.      These figures are based on the gross turn-around times and include development applications, s96 modification applications, and s82A review of determinations (included in the DA figures). The gross determination figure has been used to ensure any anomalies in the data sets from the two previous Councils are assimilated.

 

5.      The figures for the Outstanding Applications in the table for April and May cannot be retrieved retrospectively, hence those figures commence from June 2016. This will be provided on a monthly basis in future reports.

 

6.      The major category of developments being lodged with Georges River are Residential New, Residential Alterations and Additions and New Second Occupancies. This is evident in the attached Appendix which has a detailed breakdown of each development type, the value of work for each type, the numbers received and determined and the mean determining times for each category.

 

7.      The number of applications being determined has risen steadily each month, largely due to changes in delegations; with the mean determination times reflecting the current backlog of applications.

 

 

Month

Wards

Applications Received

Applications Determined

Outstanding Applications

Mean Gross Days for DAs

Mean Gross Days for s96

APRIL

Kogarah Bay/Blakehurst

35

25

-

 

 

Hurstville/Penshurst/Peakhurst

47

32

-

 

 

Combined

82

57

-

118

95

 

 

 

 

 

 

MAY

Kogarah Bay/Blakehurst

18

32

-

 

 

Hurstville/Penshurst/Peakhurst

45

50

-

 

 

Combined

63

82

-

174

102

 

 

 

 

 

 

JUNE

Kogarah Bay/Blakehurst

43

27

108

 

 

Hurstville/Penshurst/Peakhurst

49

60

233

 

 

Combined

92

87

341

154

129

 

 

 

 

 

 

8.      The following new Class 1 Appeals have been filed with the Land and Environment Court:

June:

-     Filed  28/6/16 – LEC No. 195732 of 2016 – Rabi Moussawell – 37 Ogilvy Street Peakhurst – Refusal of demolition of existing dwelling and construction of two storey detached dual occupancy.

 

Operational Plan Budget

9.      Within budget allocation.

 

 

 

APPENDICES

Appendix View1

DA data Apr - Jun

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL041-16          Summary of Development Applications lodged and determined and new Class 1 Appeals filed

[Appendix 1]          DA data Apr - Jun

 

 

Page 30

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                              Page 31

Item:                   CCL042-16        Appointment of Heritage Advisor for Georges River Council 

Author:              Executive Planner - Strategic, Ms R Vella

Directorate:      Office of Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

a)      That James Stephany be appointed as the consultant Heritage Advisor to Georges River Council for the period until 30 June 2018.

b)      That the contract for consultant Heritage Advisor to Georges River Council be reviewed in April 2018.

 

Executive Summary

1.      The purpose of this report is to seek approval for the appointment of a consultant Heritage Advisor for the Georges River Council to assist in the provision of statutory and strategic advice, as required, for heritage listed properties and properties within the Heritage Conservation Areas.

Background

 

2.      The former Kogarah Council retained the services of a consultant Heritage Advisor from 2002.

 

3.      The Heritage Advisor’s primary objective is to provide professional advice to Council officers and the community to help deliver high quality heritage and urban design outcomes for heritage listed properties and for properties within Heritage Conservation Areas.

 

4.      The former Hurstville Council does not retain the services of a Heritage Advisor, instead seeking Expressions of Interest from suitably qualified Heritage Architects/Consultants on a needs basis for individual Development Applications and Strategic Planning matters.

 

Appointment of Heritage Advisor for Georges River Council

 

5.      It is considered appropriate that a consultant Heritage Advisor be appointed for the Georges River Council to assist Council officers positively promote and manage heritage matters and associated urban design issues in the Georges River Local Government Area.

 

6.      It is proposed that the Heritage Advisor visit the LGA as required and appointments will be undertaken on a needs basis and managed by the Strategic Planning Unit.

 

7.      The Georges River LGA includes a total of 328 items listed for protection under Kogarah Local Environmental Plan, 2012 and Hurstville Local Environmental Plan, 2012. The area also includes three (3) Heritage Conservation Areas, which are situated in the Kogarah Bay and Blakehurst Wards of the LGA.

 

8.      The Heritage Advisor’s primary objective is to provide professional advice to Council officers and the community to help deliver high quality heritage and urban design outcomes for heritage listed properties and for properties within the Heritage Conservation Areas. The main focus will be referrals for comment of Development Applications for heritage listed properties and for properties within the Heritage Conservation Areas.

 

9.      Other key duties may include:

§ liaising with, and assisting, heritage owners and developers to achieve best heritage outcomes;

§ providing feedback on Planning Proposals, as necessary;

§ the promotion of incentives, including assistance in the determination of grant programs and funding for heritage listed properties;

§ working with Council to manage its heritage assets;

§ assisting in the review of Council’s Heritage framework, including the review of existing controls and Heritage Conservation Area Guidelines.

 

10.    Invitations seeking expressions of interest were sought from five (5) heritage architect/consultant firms with experience in the provision of such services. A total of two (2) expressions of interest have been received. The table below outlines that experience and proposed hourly rates for the two consultants.

 

11.    Full copies of their submissions, including CVs are included in the Annexures:

 

Name

Experience

$

James Stephany

§ Over 35 years’ experience in heritage conservation

§ Demonstrated experience as a local government heritage advisor (Kogarah, Kiama and Camden Councils)

§ Local experience in St George Region having served as the former Kogarah Council heritage advisor since 2003.

 

$125 per hour

0.80c per km (travel)

 

Lynette Gurr

NBRS Architecture

§ 15 years’ experience specialising in heritage consulting

§ Provision of independent heritage advice relating to Development Applications for Leichhardt, Marrickville and Strathfield Councils

§ Heritage assessment and conservation projects for Marrickville and Leichhardt Councils

 

$132 per hour (incl GST)

 

0.88c per km (travel)

 

 

Conclusion

 

12.    Based on a combination of experience, price and local knowledge both the architects would have the skills to provide an appropriate service to Council, at a competitive rate.

 

13.    From the above, the preferred consultant is James Stephany, based on his level of experience and knowledge of the local area and involvement in heritage management issues in the former Kogarah Council LGA. James has also built a strong rapport with the Strategic and Statutory Planning Staff and is flexible to work with staff, and particularly the Development Assessment staff in achieving appropriate outcomes in a timely manner.

 

14.    It is recommended that James Stephany be appointed as the Georges River Council Heritage Advisor and that the position be reviewed in two (2) years.

 

Operational Plan Budget

15.    It is anticipated this service can be provided for $30,000 per annum. This amount is within budget allocation – previously budgeted allocation from the former Kogarah Council and reallocation of general development application independent assessment consultancy costs from the former Hurstville Council.

 

 

 

APPENDICES

Appendix View1

James Stephany

Appendix View2

Lynette Gurr

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL042-16          Appointment of Heritage Advisor for Georges River Council

[Appendix 1]          James Stephany

 

 

Page 34

 


 


 


 


 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL042-16          Appointment of Heritage Advisor for Georges River Council

[Appendix 2]          Lynette Gurr

 

 

Page 39

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                              Page 45

Item:                   CCL043-16        Submissions received to public exhibition of Draft Georges River Council Policy on Planning Agreements 

Author:              Executive Planner, Nerida Stores and Manager Strategic Planning, Carina Gregory

Directorate:      Office of Environment and Planning

Matter Type:     Environment and Planning

 

 

 

Recommendation

a)   That Council adopt the draft Georges River Council Policy on Planning Agreements.

b)   That the Georges River Council Policy on Planning Agreements become effective upon the date of notification in the local newspaper.

c)   That the current Hurstville City Council Policy on Planning Agreements (2006) and Kogarah City Council Policy on Planning Agreements (2009) be repealed at the time the new policy becomes effective.

 

d)   That the General Manager be granted delegation to update and make amendments to the Policy as required.

 

e)   That Council endorse the Acting Director Environment and Planning to make minor modifications to any numerical, typographical, interpretation and formatting errors, if required, in the finalisation of the draft Policy.

 

Executive Summary

At the Council Meeting on the 6 June 2016, Council resolved to publicly exhibit the Draft Georges River Council Policy on Planning Agreements (Draft Policy). The Draft Policy was placed on public exhibition for a period of 28 days from 22 June to 19 July 2016.  Five (5) submissions were received from the community on the Draft Policy.

This report outlines the comments and issues raised in the submissions, and recommends some minor changes be made to the Draft Policy to assist in clarifying clauses within the document.

The purpose of the Draft Policy is provide the Council, developers and the community with a clear and transparent framework governing the use of planning agreements,  and to ensure that the negotiation and assessment of the agreements is consistent, efficient, fair and accountable. The Policy provides clear guidance and mechanisms for the assessment of planning agreements and identifies potential public benefits which may be considered. 

The Draft Policy provides a consolidated policy for Georges River Council. This report recommends that the Draft Policy be adopted by Council with the minor amendments as outlined in this report and that the existing planning agreements policies, Hurstville City Council Policy on Planning Agreements (2006) and Kogarah City Council Policy on Planning Agreements (2009), be repealed at the time the new policy becomes effective.

Background

1.         At the Council Meeting on the 6 June 2016, Council resolved to publicly exhibit the Draft Georges River Council Policy on Planning Agreements.

 

2.         The Draft Policy is the result of a review of Council’s existing policies on Planning Agreements, Hurstville City Council Policy on Planning Agreements (2006) and Kogarah City Council Policy on Planning Agreements (2009). The Draft Policy provides a consolidated policy for Georges River Council.

 

3.         The purpose of the Draft Policy is provide the Council, developers and the community with a clear and transparent framework governing the use of planning agreements and to ensure that the negotiation and assessment of the agreements is consistent, efficient, fair and accountable. The Policy provides clear guidance and mechanisms for the assessment of planning agreements and identifies potential public benefits which may be considered.  This will benefit the community, the proponents of development and Council.

 

Public Exhibition

 

4.         The Draft Policy was placed on public exhibition from 22 June to  19 July 2016 and exhibition material (including a copy of the Draft Policy and Council report) was provided during the exhibition period on Council’s website and hard copies were available at:

 

·    Hurstville and Kogarah Service Centres

·    Hurstville, Kogarah and Penshurst libraries.

 

5.         Notification of the public exhibition was provided through:

 

·    Newspaper advertisement in The St George and Sutherland Shire Leader

·    Exhibition notice on Council’s website

·    Notices in Council offices (Hurstville  and Kogarah Service Centres) and libraries

Submissions

 

6.         Five (5) submissions were received on the Draft Policy. These submissions were from:

a.   West Quarter Hurstville Pty Ltd

b.   Mecone

c.   Theresa Kot and Suzanne O’Connor

d.   Terrence O’Connor

e.   The United Kogarah City Residents Association Inc.

 

7.         The submissions raised a number of issues on the Draft Policy. There were points supporting and others not supporting elements of the policy. The issues raised in the submissions are summarised in Attachment 2 and a response has been provided to each issue.

 

8.         In summary the key issues raised supporting the policy related to the following:

 

a.   The draft policy provides a clear and transparent framework

b.   The land value capture formula is worthy of consideration

 

9.         In summary the key issues raised opposing the policy related to the following:

 

a.   The draft Policy requires developers to buy development rights

b.   The draft Policy is inconsistent with EP&A Act

c.   Land value capture is not supported as a mechanism and an alternative pricing mechanism should be used

d.   Land value capture will place significant financial pressure on the viability of projects

e.   The land values for the Hurstville City Centre and Kogarah Town Centre are questioned and do not take into account individual site differences

f.    The land values are undervalued

g.   The assessment of planning agreements should include a community representative or advisory committee in conjunction with the relevant professionals

 

10.       Minor amendments are proposed to the Draft Policy in response to a number of issues raised in the submissions. These minor amendments include providing additional wording or explanation of clauses in the Policy to ensure the Policy is clear and easy to interpret.

 

11.       The Draft Policy contained in Attachment 1 highlights all proposed amendments (in yellow) which are recommended for adoption by Council.

 

Post-Exhibition Amendments to the Draft Policy

 

12.       As outlined above, minor amendments have been identified by Council staff following the public exhibition period and are proposed to the Draft Policy. The Draft Policy in Attachment 1 highlights all proposed amendments in yellow.

 

13.       In summary these amendments relate to:

 

a.   Typographical / formatting errors

b.   Additional wording and information to clarify and assist in the interpretation of clauses in the policy. These changes are to ensure the policy is clear and transparent.

 

14.       This report recommends that Council adopt the draft Policy with the minor amendments outlined in this report.

 

15.       This report also recommends that the General Manager be granted delegation to update and make amendments to the Policy as required. The Policy provides Residual Land Values for precincts in the Hurstville City Centre and Kogarah Town Centre based on current market conditions. These land values need to be updated and re-published on an annual basis or when required to account for changes in property markets that will influence the land value rates over time.

 

Existing Policies

 

16.       There are currently two planning agreement policies that apply to the Georges River Council LGA. These include the Hurstville City Council Policy on Planning Agreements (2006) and Kogarah City Council Policy on Planning Agreements (2009). 

 

17.       The Draft Policy was prepared following the amalgamation of the former Hurstville City and Kogarah City councils to provide a single consistent policy for the LGA which is reflective of the areas infrastructure and community needs.

 

18.       The policy provides a consolidated document that provides developers and the community with a clear and transparent framework governing the use of planning agreements and ensures that the negotiation and assessment of the agreements is consistent, efficient, fair and accountable.

 

19.       This report recommends that the current policies of the former Councils be repealed at the time the new policy becomes effective.

 

Operational Plan Budget

Additional non-budgeted funds of approximately $30,000 from Operating Budget 2015/16.

 

 

 

 

ATTACHMENTS

Attachment View1

Georges River Council - Draft Policy on Planning Agreements (including proposed amendments) - 1 August 2016

Attachment View2

Summary Table of Submissions - Georges River Council Draft Policy on Planning Agreements 2016

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL043-16          Submissions received to public exhibition of Draft Georges River Council Policy on Planning Agreements

[Appendix 1]          Georges River Council - Draft Policy on Planning Agreements (including proposed amendments) - 1 August 2016

 

 

Page 49

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL043-16          Submissions received to public exhibition of Draft Georges River Council Policy on Planning Agreements

[Appendix 2]          Summary Table of Submissions - Georges River Council Draft Policy on Planning Agreements 2016

 

 

Page 108

 




 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                                                Page 120

Item:                   CCL044-16        2015 - 2016 Budget Expenditure Carry Over Requests 

Author:              Chief Financial Officer, Tino Caltabiano

Directorate:      Office of Chief Operating Officer

Matter Type:     Finance and Governance

 

 

 

Recommendation

That the requests for unspent budget amounts from the 2015/16 financial year, as detailed in Appendix 1 attached to the report, be approved for carry over to the 2016/17 financial year to enable the completion of those projects

 

Executive Summary

1.      The Local Government (General) Regulation 2005, sub-Clause 211(3) states that all approvals of expenditure and votes lapse at the end of the financial year, except for works, services, goods and materials or facilities already started or contracted to be carried out or to be provided before the end of the year concerned.  The total amount requested to be carried-over to 2016/17 is $3,916,480.

 

Background

2.      The Local Government (General) Regulation 2005, sub-Clause 211(3) states that all approvals of expenditure and votes lapse at the end of the financial year, except for works, services, goods and materials or facilities already started or contracted to be carried out or to be provided before the end of the year concerned. 

 

3.      Appendix 1 to this report lists votes approved for the 2015/2016 financial year that have not been finalised and therefore are required to be carried-over in the current financial year (2016/2017).

 

4.      The total amount requested to be carried-over from 2015/2016 is $3,916,480. 

The nominated expenditure carry-over projects are funded from the following sources:

Section 94                                                     $ 1,531,293

Grants                                                            $ 1,074,311

Reserves/Restricted                                    $ 1,043,226

Operational (Committed Projects)             $    267,650

                                                                                      $ 3,916,480

 

Operational Plan Budget

5.      Within budget allocation.

 

 

 

ATTACHMENTS

Attachment View1

Budget Carryover from 2015/16 to 2016/17

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL044-16          2015 - 2016 Budget Expenditure Carry Over Requests

[Appendix 1]          Budget Carryover from 2015/16 to 2016/17

 

 

Page 122

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 126

Item:                   CCL045-16        Investment Report as at 30 June 2016 

Author:              Financial Accountant and Risk Management, Ms R Matienga

Directorate:      Office of Chief Operating Officer

Matter Type:     Finance and Governance

 

 

 

Recommendation

That the Investment Report as at 30 June 2016 be received and noted.

 

Executive Summary

 

1.      This report details Council’s performance of its investment portfolio for June 2016 and compares it against key benchmarks. The report includes the estimated market valuation of Council’s investment portfolio, loan liabilities, and an update on Council’s legal action against various parties.

2.      Council’s financial year to date return is 3.82%, which is 1.52% above benchmark. Income from interest on investments and proceeds from sale of investments totals $4.1 million, $265,000 above 2015/16 budget.

 

Background

3.      Council’s Responsible Accounting Officer, is required to report monthly on Council’s Investment Portfolio and certify that the Investments are held in accordance with Council’s Investment Policy and Section 625 of the Local Government Act.

 

Investment Performance Commentary

4.      Council’s performance against the benchmark for returns of its investment portfolio for June 2016, are as follows:

       

 

5.   Council’s investment portfolio as at the end of June was as follows:

 

Council’s Investment Properties Portfolio

6.   Council’s investment properties updated as at the end of June were as follows:

         

7.      The investment property valuations listed above have been undertaken in accordance with the revaluation process to ‘fair value’ by an independent valuer, in compliance with the Australian Accounting Standards.

8.      Council continues to utilise the Federal Government’s current guarantee   ($250,000) investing in Term Deposits with a range of Authorised Deposit Taking Institutions (ADI’s) on short to medium term investments (generally 30 days to 180 days maturity) where more competitive rates are available.

9.      Council’s income from investments is above budget, due mainly to Council receiving more funds from Section 94 contributions, with investment income for General Revenue remaining steady.

 

Legal Issues

10.    Council is participating in the IMF class action regarding Lehman Brothers Australia Liquidation. An interim dividend of $4.27 million net of costs has been received as at 30 June 2016.

 

Loan Liability

11.    Council’s loan liability as at 30 June was $3 million which represents the balance of $5 million ten (10) year loan drawn down on 16 November 2012 for Jubilee Park upgrade. The outstanding balance on this facility is at a variable interest of 194 basis points over 90-day BBSW. At the current 90-day BBSW rate, the interest rate payable is 4.09%pa.

12.    Council receives a 4.00% pa subsidy under the NSW Government’s Local Infrastructure Renewal Scheme funding agreement for this Jubilee Park upgrade facility. Thus the net cost of this money is only 0.09%pa. It is intended to continue this financially-advantageous arrangement through to full term in 2022.

 

Cost of Loan/3 month Bank Bill Swap Rates (BBSW)

Comparison

 

 

 

 

 

 

 

 

 

 

 

 


Policy Limits

13.    The following graph shows the limits, as a percentage of total cash investments, of the amount by periods, as allowed under Council’s policy, and comparing them to the amounts actually invested, as a percentage of the total cash investments.

14.    It shows that the funds invested are within the limits set in the Investment Policy.

 

Policy Limits on Maturities

 

 

 

 

 

 

 

 

 

 

 

 

 


Investment Portfolio as at 30 June 2016

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


* Market value are indicative prices only, and do not necessarily reflect the price at which a transaction could be entered into.

 

Investment Income

                                                     

 

Certificate by Chief Financial Officer (Responsible Accounting Officer): Tino Caltabiano

 

15.    Investments have been made in accordance with the Local Government Act, Minister’s Guidelines, Regulations and Council’s Investment Policy.

 

Analysis of Investments

 

16.    The following graphs show analysis of the total cash investment by:

 

·    Institutions

·    Type of Investment

·    Durations

·    Rating

 

 

Investment by Institution

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Investment Duration

 

17.    Council’s portfolio is very liquid, with 15% of assets maturing within 3 months and an additional 21% maturing within 12 months. FRNs, funds and fixed bonds also provide additional liquidity in an emergency.

 

Financial Implications

 

18.    Income from interest on investments and proceeds from sales of investments totals $4.12 million, being $265,000 above revised budget projections.

 

Types of Investments

 

 

 

 

 

 

 

 

 

 

 

 

 

 


19.    Council’s investment portfolio is mainly directed to deposits, which account for approximately 55% of total investments. Yields have steadily contracted, while tracking bond market volatility in the short term.

 

20.    Bank Floating Rate Notes (FRN) offer liquidity and a higher rate of income accrual, which is highly recommended by our Investment Advisors (CPG Research & Advisory) going forward.

 

21.    The following are the types of investments held by Council:

 

a)   At Call refers to funds held at a financial institution, and can be recalled by Council either same day or on an overnight basis.

b)   A Floating Rate Note (FRN) is a debt security issued by a company with a variable interest rate. This can either be issued as Certificates of Deposit (CD) or as Medium Term Notes (MTN). The interest rate can be either fixed or floating, where the adjustments to the interest rate are usually made quarterly and are tied to a certain money market index such as the Bank Bill Swap Rate.

c)   A Fixed Rate Bond is a debt security issued by a company with a fixed interest rate over the term of the bond.

d)   A managed fund is a professionally managed investment portfolio that individual investors can buy into, purchasing 'units' rather than shares. Each managed fund has a specific investment objective. This is usually based around the different asset classes (cash, fixed interest, property and shares). The money you invest is used to buy assets in line with this investment objective. When you invest in a managed fund, you are allocated a number of 'units'. The value of your units is calculated on a daily basis and changes as the market value of the assets in the fund rises and falls.

 

* These managed funds have been grandfathered since the NSW State Government changed the list of Approved Investments as a result of the Cole enquiry (which was reflected in the Ministerial Order dated 31/7/2008).

 

 

Credit Rating

 

 

 

 

 

 

 

 

 

 

 

 

 


22.    Credit ratings are generally a statement as to an institution’s credit quality. Ratings ranging from AAA to BBB- (long term) are considered investment grade.

 

23.    A general guide as to the meaning of each credit rating that Council deals with is as follows:

 

AAA:          the best quality companies, reliable and stable

AA:             quality companies, a bit higher risk than AAA

A:               economic situation can affect finance

BBB:          medium class companies, which are satisfactory at the moment

Unrated:         This category includes unrated Authorised Deposit-Taking Institutions (ADI’s) such as some Credit Unions and Building Societies to the extent not Commonwealth-guaranteed.

 

24.    The credit quality of Council’s portfolio is relatively high with approximately 61% of assets rated ‘A’ or higher. The ‘AAA’ assets represent the deposit investments covered by the Federal Government’s Financial Claims Scheme (FCS).

 

25.    The remaining 39% rated ‘BBB’ or ‘unrated’ reflects the attractive deposit and Floating Rate Notes (FRN) investments with the regional and unrated ADIs.

 

Council’s Investment Powers

 

26.    Council’s investment powers are regulated by Section 625 of the Local Government Act, which states:

 

·    A council may invest money that is not, for the time being, required by the council for any other purpose.

·    Money may be invested only in a form of investment notified by order of the Minister published in the Gazette.

·    An order of the Minister notifying a form of investment for the purposes of this section must not be made without the approval of the Treasurer.

·    The acquisition, in accordance with section 358, of a controlling interest in a corporation or an entity within the meaning of that section is not an investment for the purposes of this section.

 

27.    Council’s investment policy and strategy requires that all investments are to be made in accordance with;

 

·    Local Government Act 1993 - Section 625

·    Local Government Act 1993 - Order (of the Minister) dated 12 January 2011

·    The Trustee Amendment (Discretionary Investments) Act 1997 – Sections 14A(2), 14C(1) & (2)

·    Local Government (Financial Management) Regulation 1993

·    Investment Guidelines issued by the Department of Local Government

 

 

 

 

APPENDICES

Appendix View1

Georges River Council Overview of Investments as at 30 June 2016

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL045-16          Investment Report as at 30 June 2016

[Appendix 1]          Georges River Council Overview of Investments as at 30 June 2016

 

 

Page 135

 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 144

Item:                   CCL046-16        Request for Financial Assistance by Olds Park Sports Club - formerly Peakhurst Bowling Club 

Author:              Acting Manager Corporate Governance, Mr A Gearon

Directorate:      Office of Chief Operating Officer

Matter Type:     Finance and Governance

 

 

 

Recommendation

a)      That the Olds Park Sports Club, formerly Peakhurst Bowling Club be granted an in-kind, final rental subsidy of $18,876.

b)      That the Club be advised that Council's subsidy is to be acknowledged in the Club’s Annual Report.

c)      That the Club be advised that this is the final annual subsidy to be paid by Council, to the Club.

d)      That a report be submitted to a future Council meeting, on a review of all of Council’s financial and in kind assistance provided under S 356 of the Local Government Act.

 

Executive Summary

1.      A request has been received from Olds Park Sports Club (formerly Peakhurst Bowling Club) for payment of a rental subsidy currently valued at $18,876. This subsidy is to reimburse the club for rental paid to Council, for the Club's lease of the Council owned premises, 1 Olds Park Lane, Beverley Hills, adjacent to Olds Park. This report recommends that the club receive this financial assistance for the 2016/17 financial year only.

 

Background

2.      A request for a subsidy under S356(2) of the Local Government Act 1993, has been received by Council from the Olds Park Sports Club. The request is effectively for a donation of an amount equivalent to the annual rental charged by and paid to Council, for occupation and use of the property.

 

3.      The annual rental for the site is currently $18,876.

 

4.      In 1988, the Hurstville Council resolved to subsidise the four Bowling Clubs then situated on Council land in the area (Oatley, Peakhurst, Beverly Hills and Mortdale) and further resolved in 1990 to increase the amount of subsidy provided. The Olds Park Sports Club is the last of those bowling clubs still in operation and last receiving annual public subsidy of its operations. The subsidy amount has since 1988 been included as a donations allocation in Council’s annual budget.

 

5.      Repeated inclusion of this subsidy in the annual budget figures has negated the requirement for annual advertisement of the donation and the consideration of public submissions under S 356 of the Local Government Act.

 

6.      The Olds Park Sports Club in its financial statements for the year ended 31 March 2015 reported $6.5m in assets transferred in, following amalgamation with Club Hurstville Sports Limited. The Financial reports for the year ended 31 March 2016 and attached to this report, indicate accumulated funds of $6.39m, which may provide the club the opportunity to operate from this year on, without further public funding.

 

7.      It is appropriate that all financial assistance subsidies be periodically reviewed and it is further appropriate that the subsidy of this licenced premises be discontinued after this year, in order to open opportunities for financial assistance to other organisations, in accordance with Council’s developing policy on the provision of financial assistance under S356 of the Local Government Act 1993.

 

Operational Plan Budget

8.      Within budget allocation.

 

 

 

APPENDICES

Appendix View1

Request for Financial Assistance - Olds Park Sporting Club

Appendix View2

Peakhurst Bowling Club Financial Reports for 2015-2016.

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL046-16          Request for Financial Assistance by Olds Park Sports Club - formerly Peakhurst Bowling Club

[Appendix 1]          Request for Financial Assistance - Olds Park Sporting Club

 

 

Page 146

 


 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL046-16          Request for Financial Assistance by Olds Park Sports Club - formerly Peakhurst Bowling Club

[Appendix 2]          Peakhurst Bowling Club Financial Reports for 2015-2016.

 

 

Page 148

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 170

Item:                   CCL047-16        SSROC Minutes of Meeting held on 16 June 2016 

Author:              Acting Manager Corporate Governance, Tony Gearon

Directorate:      Office of Chief Operating Officer

Matter Type:     Finance and Governance

 

 

 

Recommendation

a)     That the Minutes of the SSROC Meeting held on Thursday, 16 June 2016 be received and noted.

 

Executive Summary

1.      The minutes of the meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held 16 June 2016, are now submitted for the information of Council.

 

Background

2.      The Southern Sydney Regional Organisation of Councils (SSROC) meets quarterly to consider matters of strategic importance to member Councils. The meeting of 16 June 2016 was attended by representatives of 11 Councils, who gave consideration to the matters indicated in the minutes attached to this report.  

 

Operational Plan Budget

3.      No budget impact for this report.

 

File Reference

D16/81931

 

 

 

APPENDICES

Appendix View1

Minutes of SSROC Meeting - 16 June 2016

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL047-16          SSROC Minutes of Meeting held on 16 June 2016

[Appendix 1]          Minutes of SSROC Meeting - 16 June 2016

 

 

Page 171

 


 


 


 


 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 181

Item:                   CCL048-16        Property Matter - Proposed Deed of Licence Over Part 23 and 25 St Georges Road Penshurst to 3Bridges Community Incorporated - File C06/29 

Author:              Property Portfolio Manager, Mr B Morabito

Directorate:      Office of Chief Operating Officer

Matter Type:     Finance and Governance

 

 

 

Recommendation

a)      That approval to enter into Deeds of Licence with 3Bridges Community Incorporated as detailed in this report be approved.

b)      That Council approve the public notifications of the intention to grant the proposed deeds of licence to 3Bridges Community Incorporated.

c)      That a site specific plan of management be adopted for 23-25 St Georges Road, Penshurst permitting the granting of leases licenses and other interests for terms exceeding 5 years.

d)      That Council approve the public notification of the intention to create a site specific plan of management over 23-25 St Georges Road, Penshurst.

e)      That the General Manager and Administrator be authorised to sign the proposed Deeds of Licence and all other documentation related to the plan of management and licences  and under the common seal of Council if required.

 

Executive Summary

1.      3 Bridges Community Limited (3Bridges) currently holds a Deed of Licence over Council land described as Lot 101 in Deposited Plan (DP) 586060 and located at part 23 St Georges Crescent, Penshurst.  The current licence is for a 5 year term expiring on 30 September, 2021.

2.      Following the receipt of government funding, 3Bridges is proposing to expand the existing community centre.  Development Consent to proceed with the construction has been obtained with the proposed expansion involving the construction of a new building on adjoining vacant Council owned land described as Lot 4 in DP14475 and located at 25 St Georges Crescent, Penshurst.

3.      In order to formalise the occupation of the proposed new building, 3Bridges has requested a new long term licence over Lot 4 in DP14475.  Additionally, 3Bridges wish to incorporate their existing licence area over part of Lot 101 in DP586060 so that both building occupancies are comprised within a single Deed of Licence.  In this regard, it is proposed to offer 3Bridges a new licence over the subject site for an initial term of 10 years with a further 5 year plus 5 year option period.

4.      The Local Government Act, 1993 permits the issue of leases and licences for periods greater than 5 years however, such leases and licences are not authorised by Council under the current plan of management at this location.  As such, it is proposed that an initial deed of licence, as permitted under the current plan of management be granted to 3Bridges. Once this is complete, Council would then prepare (at 3Bridges expense) a site specific plan of management for this property that will subsequently permit the granting of the proposed deed of licence for a period exceeding 5 years.

 

Background

5.      In 2006, Hurstville City Council resolved to grant a Deed of Licence for a 10 year term with a further 5 year option to Pole Depot Neighbourhood Centre Inc (now 3Bridges Community Incorporated) over Council land described as Lot 101 in Deposited Plan (DP) 586060 and located at (part) 23 St Georges Crescent, Penshurst.  3Bridges has recently exercised the option under the agreement which will expire on 30 September, 2021.  Following the exercise of option, 3Bridges recently spent in excess of $100K refurbishing and upgrading the existing community centre.

6.      3Bridges has advised that through recently secured Commonwealth Government funding, that they wish to expand their community operations by building a new facility on vacant council owned and community classified land adjacent to their existing premises.  The land is described as Lot 4 in DP14475 and is located at 25 St Georges Crescent, Penshurst.  A site plan showing both parcels and licence details is attached to this report.

7.      On 16 March 2016 Council approved the development application (DA2015/0085) for the construction of a new community facility at this location.  The approval will subsequently allow the delivery of additional community services to Georges River residents living with a disability.

8.      The building is to be funded by a $500,000 Commonwealth Government grant and a $250,000 contribution by 3Bridges Community Limited.  In order to protect its considerable investment in the site, 3Bridges is seeking to secure a new long term licence agreement (for a nominal rental of $1 per annum) that would effectively incorporate the existing building and the proposed new building under the one agreement.

9.      The acceptance of a peppercorn rental is considered to be Council’s contribution to this community project considering the capital expenditure to be undertaken by 3Bridges at this location. All building improvements at the end of licence will become the property of Council.

 

Current Position

10.    Some time in 2007 and after the initial licence was entered into, and a new Generic Plan of Management for General Community Use Area was adopted by Council.  The new plan now expressly prohibited the granting of interests over the land for periods exceeding 5 years.

11.    Due to the significant capital expenditure for the new community facility, 3Bridges have requested a new deed of licence over the site for a period of 21 years.

12.    As a prudent custodian of public lands, Council’s duty of care is to ensure that land uses, services and facilities meet the current and future demands, and expectations of the community. 

a)      By 2031, the population in the LGA is expected to increase from 147,000 people (in 2016) to 181,000. 

b)      The South District Plan, as part of the New South Wales Government’s Plan for Growing Sydney, will potentially contain targets for dwellings and employment that would impact strategic planning for the region.

c)      There is a need to develop a new city wide Local Environmental Plan (LEP) which has the potential to impact zoning considerations in the locality.

d)      In these circumstances, granting of an unrestricted 21 year lease would create an undesirable precedent.

13.    In considering the above and in order to facilitate the proposed new development, Council proposes to offer 3 Bridges a 10 year deed of licence with a further 5 year plus 5 year option period (10+5+5). This arrangement will provide Council the opportunity to review the licence depending on the circumstances between the parties as the licence will include a clause permitting Council the “right to terminate the agreement without cause”.  This clause will be applicable at the expiration of the initial 10 year period and then after the following 5 year option period. The licence will also include an appropriate demolition clause in favour of Council. 

14.    Should these rights not be exercised by Council at any stage, 3Bridges may exercise the options to renew for a further two (2) five (5) year option periods.  

15.    It is proposed to create a new site specific plan of management for 23 to 25 St Georges Road, Penshurst which will permit leasing and licensing consistent with the community provisions of the Local Government Act, 1993.

16.    Council will be required under Section 47 of the Local Government Act, 1993 to advertise its intention to grant the proposed licence. It is proposed that all costs associated with the new plan of management and all associated statutory advertising will be at the licensee’s expense.

17.    Additionally, 3Bridges will also be responsible for all future building outgoings, maintenance and subsequent administration during the term of the licence.

18.    In order to progress this matter, Council approval must now be obtained to:

a)   Enter into a deed of Licence with 3Bridges for a period not exceeding 5 years to formalise the occupation of the site prior to commencement of construction of the new community building.

b)   Create a site specific plan of management for 23 & 25 St Georges Road permitting the granting of licences for periods greater than 5 years in accordance with the Local Government Act, 1993.

c)   Once a new plan of management is created, surrender the current deed of licence over Part 23 and 25 St Georges Road; and

d)   Grant a new deed of licence over Part 23 and 25 St Georges Road, Penshurst for a new 10 year licence term with a 5+5 year option period.

 

Conclusion

19.    The construction of the new facility, via independent funding, is consistent with Council’s policy for “Provision of Council Facilities for Community Service Organisations”.  The proposed new site specific plan of management and deed of licence will permit 3Bridges to continue to provide critical community services from both buildings whilst ensuring that all facilities remain accessible to the community. 

 

Operational Plan Budget

20.    No budget impact for this report.

 

 

APPENDICES

Appendix View1

3Bridges Licence - Location Plan

Appendix View2

Building Site Plan

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL048-16          Property Matter - Proposed Deed of Licence Over Part 23 and 25 St Georges Road Penshurst to 3Bridges Community Incorporated - File C06/29

[Appendix 1]          3Bridges Licence - Location Plan

 

 

Page 185

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL048-16          Property Matter - Proposed Deed of Licence Over Part 23 and 25 St Georges Road Penshurst to 3Bridges Community Incorporated - File C06/29

[Appendix 2]          Building Site Plan

 

 

Page 187

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 189

Item:                   CCL049-16        Georges River Council Traffic Committee - 19 July 2016 

Author:              Manager Engineering Services, Mrs M Whitehurst

Directorate:      Office of Assets and Infrastructure

Matter Type:     Finance and Governance

 

 

 

Recommendation

a)     That the minutes be adopted.

 

Executive Summary

1.      Minutes of the Georges River Council Traffic Committee meeting held on 19 July 2016 are submitted for Council consideration and adoption.

 

Background

2.      The Georges River Council Traffic Advisory Committee Meeting was held on 19 July 2016 at Hurstville Civic Centre.

3.      The next scheduled Traffic Advisory Committee meeting will be held on 16 August 2016 at Kogarah Civic Centre.

 

Operational Plan Budget

4.   No budget impact for this report.

 

 

File Reference

16/148

 

 

 

APPENDICES

Appendix View1

Traffic Advisory Minutes - 19 July 2016

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL049-16          Georges River Council Traffic Committee - 19 July 2016

[Appendix 1]          Traffic Advisory Minutes - 19 July 2016

 

 

Page 190

 


 


 


 


 


 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 196

Item:                   CCL050-16        Harold Fraser Oval - Proposed Sports Flood Lighting Towers 

Author:              Manager Parks and Waterways, Mr G Moody

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

 

Recommendation

a)     That Council proceed with the installation of two (2) new sports floodlight towers at Harold Fraser Oval Sports Field

 

Executive Summary

1.      This report seeks approval for the installation of two (2) new sports floodlight towers at Harold Fraser Oval Sports Field, Kogarah Bay.

 

2.   The site is located within the suburb of Kogarah Bay. The site is zoned open space used for passive and active recreation purposes including summer and winter season sports. A community consultation process was conducted and summary of comments received during this process is provided.

 

3.   The project is considered development permitted without consent under NSW SEPP (Infrastructure) 2007.

 

4.   The installation of the two (2) additional floodlight towers will enable additional areas of the existing Oval to be used for week-night winter season sports training (April – August). Adverse effects on adjoining properties has been minimised and the site is considered suitable to accommodate the proposed development.

 

Background

5.      On 14 April 2016 Council received a request from the St George Football Association to provide additional sports field lighting at Carss Park Flats Sports Fields and Harold Fraser Oval. The association provided information to show registration numbers for soccer in the St George area continue to grow each year resulting in a need to provide additional areas suitable for training. Training typically occurs on weeknights in winter between 4pm and 9:30pm.

 

6.      Harold Fraser Oval is used for passive and active recreation purposes including cricket in summer and soccer during winter. The installation of the two (2) additional floodlight towers will enable additional areas of the existing oval to be used for week-night winter season sports training (April – August).

 

 

 

 

Planning Consent

 

7.      The project is considered development permitted without consent under NSW SEPP (INFRASTRUCTURE) 2007 - REG 65,

“(3) Development for any of the following purposes may be carried out by or on behalf of a council without consent on a public reserve under the control of or vested in the council:

(d) lighting, if light spill and artificial sky glow is minimised in accordance with AS/NZS 1158: 2007, Lighting for Roads and Public Spaces,”

 

Park Plans of Management

 

8.      Installation of sports field floodlighting is consistent with the objectives of Parkside Drive and Harold Fraser Reserves Plan of Management 2009. However, several comments objecting to sports field lighting at both locations were received from adjoining residents during the plan of management consultation process.

 

Consultation with the key user groups of the Reserves has confirmed the need for improved management of the active sporting facilities, and of the off-site impacts on the residents of surrounding properties.

 

Flooding

 

9.      The site is identified as a flood control lot in the Kogarah Bay Creek Floodplain Risk Management Study & Plan 2008. Details of the type and extent of flooding shall be provided to the practising structural engineer prior to the design of the footings for the lighting tower structure. This is not expected to impact on the project.

 

Acid Sulphate Soils

 

10.    The subject site is within the Class 2 area as identified on the Acid Sulphate Soils Maps. Works on land within a Class 2 area are only of risk to Acid Sulphate soils where works occur and the proposed works are likely to lower the water table below 1m AHD.

 

11.    The proposal involves minimal excavation for the footings of the floodlight towers.  Given the location of the site, and the size of the footings required, the excavations are unlikely to lower the water table. Therefore Council is satisfied that the site is suitable for this type of construction.

 

Car Parking

 

12.    There is currently off street parking facilities servicing Harold Fraser Oval. The current car parking area services the sports oval, four (4) Council tennis Courts and SES building. The additional lights at this location will primarily allow the existing users to utilise more area within the oval. It is therefore considered that the proposal is not likely to generate a significant increase in parking demand compared with the existing situation.

 

Lighting

 

13.    Lighting should be strategically placed to avoid light spillage to residential properties whilst providing a safe environment. The upgraded lighting is being provided to increase utilisation of existing sports fields and provide a safer environment for participants. Lighting design has been positioned to avoid light spillage on nearby residential properties and directed onto the playing surface.

 

14.    Council previously completed a layout and design for four (4) floodlight towers at Harold Fraser Oval from Sylvania Lighting Pty Ltd, at this time two (2) of these were installed.

 

15.    A Geotechnical investigation of the proposed flood light towers locations was conducted in 2010 by SMEC Testing Services Pty Ltd. The geotechnical investigation was required due to the presence of a high water table in the park and the close proximity to the existing natural water course of Kogarah Bay Creek. The geotechnical investigation recommended that the dimensions and steel reinforcement of the tower footings be substantially increased to ensure their long term stability.

 

16.    A performance specification for the design, supply and installation of new sportsground floodlights will be updated by specialist lighting consultants. This specification complies with the recommendations of Australian Standards AS 2560.2.3-2007 Sports lighting Part 2.3: Specific Applications – Lighting for football (all codes), and AS 4282-1997 Control of the obtrusive effects of outdoor lighting.

 

17.    The above assessment demonstrates that, subject to the recommended conditions, the proposal will have minimal impacts on any adjoining properties.

 

Public Consultation

 

18.    A neighbour notification letter including a concept plan for the proposed floodlight towers was sent to neighbouring properties:

 

a)      Seventy four (72) letters were distributed to surrounding properties in Carwar Lane, Carwinya Lane, Goora Street, Erang Street, Princes Highway, Hamer Street, Johnstone Avenue and Parkside Drive. The notification period ran for 14 days from 27 May 2016 to 10 June 2016 with residents invited to provide comments during this period.

 

b)      Three (3) responses were received during the consultation period.

 

19.    The issues raised are listed below and commented upon as follows:

 

·     The above proposal will devalue our properties value and neighbourhood property values.

 

·     The above proposal will block our view at our prime years of life

Comment: Due to the location of the light towers and the size of the light fixtures there will be no significant impact on views from any of the surrounding properties.

 

·     The floodlight towers will be an eyesore.

 

·     The money should be spent elsewhere on general improvements to public open space and not soccer.

Comment: The funds allocated to this project represent a small portion of the total budget allocation for open space improvement works.

 

·     The existing situation at Parkside Drive Reserve soccer fields impacts significantly on our lives, (lights, noise, litter, loitering)

Comment: The project will not affect the existing situation at Parkside Drive Reserve.

 

·     Intrusive lighting/ light spill into residential property

Comment: The new style of flood lighting is designed to minimise light spill and to point down, lighting the playing surface and directed away from residences.

 

·     Can you confirm that extra lighting for soccer practice is to be located within the current cricket pitch area? Or is it to be located on the passive recreation area?

Comment: The proposed lights are for Harold Fraser Oval. The design lights the other half of the fenced area inside the oval only. There are no lights proposed for passive recreation areas.

 

·     Significantly increase noise impacting us from mid – week training activities which would now occur on the full area of the field rather than being restricted to the western side.

Comment: Additional training has the potential to create elevated noise. There is currently no base line data for noise levels at the site. Noise levels are not currently considered to be an issue with no ongoing complaints. Due to automated timers on the lights, night time training noise is restricted to the agreed time restrictions.

 

·     Condemn the field to being unusable for high grade men’s and women’s turf based cricket completion in the summer months.

Comment: The use of additional areas for training should decrease the overall wear on the surface. Wear on all areas is managed by the sporting teams and the on-site grounds keeper. Fields are regularly inspected and closed if they become unsafe for use.

 

Conclusion

 

20.    This proposal will maximise the use of existing sporting fields to meet the demands of the community and to improve user safety. The site is considered suitable in terms of improving existing recreation facilities and consistent with the Parkside Drive and Harold Fraser Reserves Plan of Management.

 

21.    Seventy four (72) letters were sent to adjoining properties with only 3 responses received. Nearby residential properties are not likely to be adversely affected as lighting is directed away from residential properties onto the playing field surface. Power supply will be set to an automatic timer controlled by Council.

 

22.    A geotechnical investigation has been completed due to ground conditions at the Oval. Detailed design of footings and lighting tower structure will be prepared and certified by a practising Structural Engineer prior to installation.

 

23.    It is recommended that the project proceed on this basis. The lights are scheduled to be constructed in March 2017 at a cost of $100,000.

 

Operational Plan Budget

 

24.    Within budget allocation.

 

 

 

APPENDICES

Appendix View1

Neighbour Notification Letter

Appendix View2

Lighting - Concept Design

Appendix View3

Site Map

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL050-16          Harold Fraser Oval - Proposed Sports Flood Lighting Towers

[Appendix 1]          Neighbour Notification Letter

 

 

Page 201

 

 

 

 

25 May 2016

 

 

To the Resident

 

 

 

Dear Resident,

Neighbour Notification – Proposal for additional sports field lighting, Harold Fraser Oval.

 

Council has received a request from the St George Football Association to provide additional sports field lighting at Harold Fraser Oval. Registration numbers for soccer in the St George area continue to grow each year resulting in a need to provide additional areas suitable for training.

 

The proposal includes the installation of two (2) new floodlight towers located on the eastern side of Harold Fraser Oval sports field for training purposes only.

 

The attached concept plan has been prepared for Council by a specialist lighting consultant. The plan is an extract only, indicating the configuration of the proposal in relation to the site. I

In summary the specification is as follows;

·    The proposed lights would have a Lux level of 50 lux, which is in line with Australian Standards and the recommended lighting levels for non-professional sports training.

·    Each tower would support 3 x 2000w floodlights including shields on each light for control of glare.

·    The towers are of similar, height, size and design to the existing floodlight towers located within the park at Harold Fraser Oval and would operate under the same hours of use. (photo attached).

 

Council is seeking comment from the community on the proposed plan. If you wish to make formal comment on the proposal, please do so in writing prior to close of business on Friday 10th June 2016. Please include a contact telephone number should Council wish to further discuss your submission.

 

If you require any further information, please contact Council’s Coordinator Parks & Recreation, Damien Duggan, on 9330 9476 or email damien.duggan@kogarah.nsw.gov.au.

 

Yours sincerely,

 

Glen Moody

Manager Parks & Waterways

Georges River Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL050-16          Harold Fraser Oval - Proposed Sports Flood Lighting Towers

[Appendix 2]          Lighting - Concept Design

 

 

Page 203

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL050-16          Harold Fraser Oval - Proposed Sports Flood Lighting Towers

[Appendix 3]          Site Map

 

 

Page 205

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 207

Item:                   CCL051-16        Carss Park Flats Sports Fields - Proposed Sports Flood Lighting Towers 

Author:              Manager Parks and Waterways, Mr G Moody

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

 

Recommendation

a)     That Council proceed with the installation of three (3) new sports floodlight towers at Carss Bush Park Sports Fields

 

Executive Summary

1.      This report seeks approval for the installation of three (3) new sports floodlight towers at Carss Bush Park Sports Fields, Carss Park.

 

2.      The site is located within the suburb of Carss Park. The site is zoned open space used for passive and active recreation purposes including summer and winter season sports. A community consultation process was conducted and summary of comments received during this process is provided.

 

3.      The project is considered development permitted without consent under NSW SEPP (Infrastructure) 2007.

 

4.      The installation of the three (3) additional floodlight towers will enable additional areas of the existing sporting fields to be used for week-night winter season sports training (April – August). Adverse effects on adjoining properties has been minimised and the site is considered suitable to accommodate the proposed development.

 

Background

5.      On 14 April 2016 Council received a request from the St George Football Association to provide additional sports field lighting at Carss Park Flats Sports Fields and Harold Fraser Oval. The association provided information to show registration numbers for soccer in the St George area continue to grow each year resulting in a need to provide additional areas suitable for training. Training typically occurs on weeknights in winter between 4pm and 9:30pm.

 

6.      Carss Bush Park Sports field is used for passive and active recreation purposes including cricket and Oztag in summer and soccer during winter. The installation of the three (3) additional floodlight towers will enable additional areas of the existing sporting fields to be used for week-night winter season sports training (April – August).

 

 

Heritage

 

7.      Carss Bush Park is a listed heritage place with historical and social significance. Kogarah Council completed a Landscape Heritage Study for Carss Bush Park (including Todd Park) in 2004. The study identified that not all elements or precincts within the Park have heritage value. The playing fields and Olympic pool complex, identified as Precinct 7, were determined to have negligible heritage value. Installation of new floodlight towers will not adversely impact onto the character of this parkland or the surrounding neighbourhood, as floodlight towers already occupy the park.

 

Planning Consent

 

8.      The project is considered development permitted without consent under NSW SEPP (INFRASTRUCTURE) 2007 - REG 65:

 

“(3) Development for any of the following purposes may be carried out by or on behalf of a council without consent on a public reserve under the control of or vested in the council:

(d) lighting, if light spill and artificial sky glow is minimised in accordance with AS/NZS 1158: 2007, Lighting for Roads and Public Spaces,”

 

Park Plans of Management

 

9.      Installation of additional floodlights is consistent with the objectives of the Carss Bush Park Plan of Management 2004. 

 

10.    The area is described as landscaped lawn area that has been set aside and developed for the playing of a variety of sports. Relative to the attributes of the land, its current use and infrastructure having principally been set aside for the promotion and encouragement of organised sports activities no other category is considered valid.

 

11.    Under the Strategies for Land Category – Sportsground, the Carss Bush Park Plan of Management 2004 strategies include;

-      Upgrade the floodlighting in Carss Bush Park & Todd Park sports fields.

 

Flooding

 

12.    The site is identified as foreshore land and a flood control lot in the Kogarah Bay Creek Floodplain Risk Management Study & Plan 2008. Details of the type and extent of flooding shall be provided to the practising structural engineer prior to the design of the footings for the lighting tower structure. This is not expected to impact on the project.

 

Acid Sulphate Soils

 

13.    The subject site is within the Class 2 area as identified on the Acid Sulphate Soils Maps. Works on land within a Class 2 area are only of risk to Acid Sulphate soils where works occur and the proposed works are likely to lower the water table below 1m AHD.

 

14.    The proposal involves minimal excavation for the footings of the floodlight towers.  Given the location of the site, and the size of the footings required, the excavations are unlikely to lower the water table. Therefore Council is satisfied that the site is suitable for this type of construction.

 

15.    A recent seawall project on the adjacent foreshore was completed by Council in 2015. Extensive Acid sulphate soils management plan including testing was in place for these works. During construction acid sulphate soils were not encountered.

 

Car Parking

 

16.    Currently there is on street and off street parking facilities servicing Carss Bush Park. The current parking services the park during weekend times when all sporting fields are in use and the park is highly utilised. The peak parking demand (excluding major one off events) is considered to be Saturday mornings between 9am and 12pm during the winter sports season (April – August). This proposal will result in additional visitors to the site during week night training periods only. Demand during these times would not reach the existing weekend peak period.

 

17.    It is therefore considered that the proposal is not likely to generate a significant increase in on street parking demand compared with the existing situation.

 

18.    Carss Bush Park is located within low density residential area primarily consisting of single dwellings. The vast majority of properties in the surrounding area have one or more private parking spaces within the property boundary.

 

Lighting

 

19.    Lighting should be strategically placed to avoid light spillage to residential properties whilst providing a safe environment. The upgraded lighting is being provided to increase utilisation of existing sports fields and provide a safer environment for participants. Lighting design has been positioned to avoid light spillage on nearby residential properties and directed onto the playing surface.

 

20.    A performance specification for the design, supply and installation of new sportsground floodlights was prepared by specialist lighting consultants, Gerard Lighting.  This specification complies with the recommendations of Australian Standards AS 2560.2.3-2007 Sports lighting Part 2.3: Specific Applications – Lighting for football (all codes), and AS 4282-1997 Control of the obtrusive effects of outdoor lighting. 

 

21.    The above assessment demonstrates that, subject to the recommended conditions, the proposal will have minimal impacts on any adjoining properties.

 

 

Public Consultation

 

22.    A neighbour notification letter including a concept plan for the proposed floodlight towers was sent to neighbouring properties:

 

a)         Seventy four (74) letters were distributed to surrounding properties in Carwar Avenue, Allawah Avenue, Carlton Crescent and Parkside Drive. The notification period ran for 14 days from 27 May 2016 to 10 June 2016 with residents invited to provide comments during this period.

 

b)         Three (3) responses were received during the consultation period consisting of two (2) submissions from one (1) individual and one (1) anonymous submission.

 

23.    The issues raised are listed below and commented upon as follows:

 

·     Increased parking problems due to increased usage.

Comment: The proposal will result in additional visitors to the site during week night training periods only. Demand during these times would not reach the existing weekend peak period. It is therefore considered that the proposal is not likely to generate a significant increase in on street parking demand compared with the existing situation.

 

Carss Bush Park is located within low density residential area primarily consisting of single dwellings. The vast majority of properties in the surrounding area have one or more private parking spaces within the property boundary.

 

·     Increased noise during training.

Comment: Additional training has the potential to create elevated noise. There is currently no base line data for noise levels at the site. Noise levels are not currently considered to be an issue with no recent complaints. Due to automated timers on the lights night time training noise is restricted to the agreed time restrictions.

 

·     Intrusive lighting/ light spill into residential property

Comment: The new style of flood lighting is designed to minimise light spill and to point down, lighting the playing surface and directed away from residences. Adjustment to the location and alignment on the lighting plan has been made as a result of discussions with one resident.

 

·     View of poles from their property.

Comment: Due to the location of the light towers and the size of the light fixtures there will be no significant impact on views from any of the surrounding properties.

 

·     Extra noise as training is 5 nights per week.

Comment: Currently soccer teams train there each weekday.

 

·     Noise on weekends

Comment: The proposed lights will not be used on weekends.

 

·     Carss Park is a park not a sports oval it is a park

Comment: Carss Bush Park is zoned open space and includes several precincts used for both passive and active recreation. The project is located in an area which has been designated for sports fields. Floodlight towers already occupy this area within the park.

 

·     The park would become a dust bowl due to extra training.

Comment: The project will create additional load on these areas of the sports fields. This would be no greater than the existing areas already under floodlighting. Wear on all areas is managed by the sporting teams. Fields are regularly inspected and closed if they become unsafe for use.

 

·     What will be hours of operation of the proposed lights?

Comment: The proposed hours of operation of the sports floodlights is from dusk till 9.30pm on week nights only. This is in line with the existing sports flood lights provided at the site.

 

Conclusion

 

24.    This proposal will maximise the use of existing sporting fields to meet the demands of the community and to improve user safety. The site is considered suitable in terms of improving existing recreation facilities and consistent with the Carss Bush Park Plan of Management.

 

25.    The proposal will facilitate greater access to a park used for sporting activities and to more effectively meet the recreation needs of the community.

 

26.    Seventy four (74) letters were sent to adjoining properties with only 3 responses received. Nearby residential properties are not likely to be adversely affected as lighting is directed away from residential properties onto the playing field surface. Power supply will be set to an automatic timer controlled by Council.

 

27.    A geotechnical investigation will be completed prior to footing design due to ground conditions in the park. Detailed design of footings and lighting tower structure will be prepared and certified by a practising Structural Engineer prior to installation.

 

28.    It is recommended that the project proceed and the lights will be installed in March 2017 at a total cost of $120,000.

 

Operational Plan Budget

 

29.    Within budget allocation.

 

 

 

APPENDICES

Appendix View1

Neighbour Notification Letter

Appendix View2

Lighting - Concept Design

Appendix View3

Site Map

 


 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL051-16          Carss Park Flats Sports Fields - Proposed Sports Flood Lighting Towers

[Appendix 1]          Neighbour Notification Letter

 

 

Page 212

 

 

 

 

25 May 2016

 

 

To The Resident

 

 

Dear Resident,

Neighbour Notification – Proposal for additional sports field lighting, Carss Bush Park.

 

Council has received a request from the St George Football Association to provide additional sports field lighting at Carss Bush Park. Registration numbers for soccer in the St George area continue to grow each year resulting in a need to provide additional areas suitable for training.

 

The proposal includes the installation of three (3) new floodlight towers located on the north/eastern side of Carss Bush Park sports fields for training purposes only.

 

The attached concept plan has been prepared for Council by a specialist lighting consultant. The plan is an extract only, indicating the configuration of the proposal in relation to the site. I

In summary the specification is as follows;

·    The proposed lights would have a Lux level of 50 lux, which is in line with Australian Standards and the recommended lighting levels for non-professional sports training.

·    Each tower would support 3 x 2000w floodlights including shields on each light for control of glare.

·    The towers are of similar, height, size and design to the existing floodlight towers located within the park along the Carwar Avenue boundary and would operate under the same hours of use. (photo attached).

 

Council is seeking comment from the community on the proposed plan. If you wish to make formal comment on the proposal, please do so in writing prior to close of business on Friday 10th June 2016. Please include a contact telephone number should Council wish to further discuss your submission.

 

 

 

If you require any further information, please contact Council’s Coordinator Parks & Recreation, Damien Duggan, on 9330 9476 or email damien.duggan@kogarah.nsw.gov.au.

 

signature initialsYours sincerely,

 

Glen Moody

Manager Parks & Waterways

Georges River Council

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL051-16          Carss Park Flats Sports Fields - Proposed Sports Flood Lighting Towers

[Appendix 2]          Lighting - Concept Design

 

 

Page 214

 


 

 

Georges River Council - Ordinary Meeting - Monday, 1 August 2016

CCL051-16          Carss Park Flats Sports Fields - Proposed Sports Flood Lighting Towers

[Appendix 3]          Site Map

 

 

Page 216

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 218

Item:                   CCL052-16        Feasibility Study - Regional Athletics Facility 

Author:              Manager Engineering Services, Mrs M Whitehurst

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

 

Recommendation

a)      That Council note the community consultation results for the Feasibility Study for the Regional Athletics Facility in Riverwood Park and reject the proposed location.

b)      That Council write to adjoining Councils to discuss suitable locations within their areas.

c)      That Council extend the Feasibility Study for the Regional Athletics Facility to include Blakehurst Ward and Kogarah Bay Ward.

 

Executive Summary

1.      This report is presented to Council to table the results of the community consultation with relation to the Feasibility Study for the Regional Athletics Facility.

Background

2.      In 2015, RMP and Associates with AJ+C Architecture were awarded the contract to undertake a Feasibility Study for Regional Athletics Facility for the former Hurstville Local Government Area.

 

3.      The Draft Feasibility Study for Regional Athletics Facility reviewed four (4) potential locations for regional athletics facility:

·    Riverwood Park

·    Peakhurst Park

·    Olds Park

·    Evatt Park

 

4.      To ensure that Georges River Council could host regional athletics events, the athletics facility would need to accommodate the following elements:

·    8 lane 400m all weather running track

·    Shot put, discus and javelin facilities

·    Long jump and triple jump tracks and landing areas

·    High jump areas

·    Hammer throw

·    Toilets, change rooms, canteen and club area

·    Car Parking

·    Lighting

 

5.      The feasibility study also reviewed the national participation of Little Athletics (nationally) and the catchment and demographic models of each potential location.

 

6.      Utilising the regional athletics requirements, catchments and demographic information, the study then reviewed each potential location using the following criteria:

·    Access and circulation

·    Character and use

·    Environment and natural heritage

 

7.      Following this assessment, it was concluded that Riverwood Park would be the best location for a regional athletics facility with an indicative cost of approximately $5 million.  Riverwood Park could accommodate all elements of a regional athletic facility. 

 

8.      Council at its meeting on 16 March 2016 resolved:

“THAT the Draft Feasibility Study for Regional Athletics Facility be placed on public exhibition for a period of twenty eight (28) days.

 

FURTHER THAT a report outlining all public submissions be tabled to a future Council Meeting.”

 

9.      Accordingly, the Feasibility Study for the Regional Athletics Facility was placed on public exhibition from 13 April 2016 to 10 May 2016.  An advertisement was placed in the St George Leader on Wednesday 13 April with a copy placed on exhibition at the Customer Service Centre in the Civic Centre, and at both Hurstville and Penshurst Libraries.  In addition, local residents, schools and sporting groups were also notified of the public exhibition period.

 

10.    Council received 39 responses to the proposal with only 6 submissions in support of the proposal.  Council also received a petition against the proposal that contained 553 signatures.

 

11.    Most of the submissions against the proposal outlined the following concerns:

·    Traffic and parking

·    Loss of dog off leash park

·    Environmental impacts

·    Loss of existing facilities

 

12.    In June 2016, the Member for Banks announced a commitment of $500,000 for the proposal new facility.

 

13.    In light of the large volume of submissions against the Riverwood Park proposal, it is recommended that the newly formed Georges River Council reject the Riverwood Park location and extend the feasibility study into the former Kogarah Council area and adjoining Councils.

 

Operational Plan Budget

14.    Within budget allocation.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                            Page 221

Item:                   CCL053-16        Tender for the Construction of the Upper and Lower Gannons Park Shared Pathway 

Author:              Manager Engineering Services, Mrs M Whitehurst

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

 

 

Recommendation

a)   That the report be received and noted.

b)   That the separate report on this agenda relating to Tender for the Construction of the Upper and Lower Gannons Park Shared Pathway be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to select a preferred Contractor for the Construction of the Upper and Lower Gannons Park Shared Pathway

Background

2.      As part of the 2016/2017 Operational Plan, the Gannons Park Masterplan Works were identified as a key capital project.  This includes the construction of the upper and lower Gannons Park shared cycleway.

 

3.      The project consists of a new pedestrian and cycle path at Gannons Park, Peakhurst in two main locations

·            The upper sports field section of the park

·            The lower passive recreational section of the park

 

4.      The proposed pedestrian and cycling path project contains the following major components:

·        A 3m wide concrete pedestrian and cycle path throughout the park

·        A 3m wide asphalt pedestrian and cycle path in selected locations

·        Cut and fill earthworks to the path

·        Adjust road island and kerb on Pindari Road for new cycle track including a new pedestrian fence

·        A section of path in cut including a gabion retaining wall (separable portion A)

·        A design and construct corten steel façade to the gabion wall (separable portion A)

·        A length of asphalt path on grade (separable portion B)

·        A landscaped area at the interface between the upper and lower paths

·        Reinstatement of all surfaces disturbed by the works

5.      Accordingly, tender documentation was prepared and tenders were called in accordance with the Local Government Act 1993 for the Construction of the Upper and Lower Gannons Park Shared Pathway.

 

6.      Due to the estimated project cost exceeding $1 million, a probity Plan was developed by Henry Davis York and a Probity Advisor was appointed to oversee the tender process.

 

7.      The tender closed at 2.00pm, Tuesday, 28 June 2016 and eight (8) conforming submissions were received.

 

8.      A tender assessment panel was formed comprising:

·        Manager Engineering Services

·        Manager Contracts

·        Open Space Projects Manager

·        Manager Infrastructure Planning

·        Manager Environmental Sustainability

·        Alluvium - Consultant

·        Henry Davis York – Probity Advisor

 

9.      Submissions were assessed as outlined in the confidential report.

 

 

Operational Plan Budget

10.    Within budget allocation.

 

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                                                Page 223

Item:                   CCL054-16        Hurstville Golf Course Operational Management Services 

Author:              Manager Engineering Services, Michelle Whitehurst

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

Recommendation

a)      That the report be received and noted.

b)      That the separate report on this agenda relating to Hurstville Golf Course Operational Management Services be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to select a preferred Contractor for Hurstville Golf Course Operational Management Services.

Background

2.      Hurstville Golf Course is located in Lorraine Street, Peakhurst.  The facility includes an eighteen (18) hole course and pro-shop building.

 

3.      Accordingly, tender documentation was prepared and tenders were called, in accordance with the Local Government Act 1993 for Hurstville Golf Course Operational Management Services.

 

4.      The tender closed at 2.00pm Thursday, 7 July 2016 and two (2) conforming submissions were received.

 

5.      A tender assessment panel was formed comprising:

·    Acting Director Assets and Infrastructure

·    Manager Engineering Services

·    Manager Contracts

·    Open Space Projects Manager

·    Building and Facilities Officer

·    RMP & Associates Pty Ltd

 

6.   Submissions were assessed as outlined in the confidential report.

 

Operational Plan Budget

7.      Within budget allocation.

 

 

Item:                   CCL055-16        Hurstville Aquatic Leisure Centre Operational Management Services 

 

Author:              Manager Engineering Services, Michelle Whitehurst

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

Recommendation

a)      That the report be received and noted.

b)      That the separate report on this agenda relating to Hurstville Aquatic Leisure Centre Operational Management Services be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to select a preferred Contractor for the Hurstville Aquatic Leisure Centre Operational Management Services.

 

Background

2.      The Hurstville Aquatic Leisure Centre is an indoor sports facility that houses a stadium, gymnasium, crèche, learn to swim pool, 25m indoor pool, spin room and mind and body studio.

 

3.      Accordingly, tender documentation was prepared and tenders were called in accordance with the Local Government Act 1993 for the Hurstville Aquatic Leisure Centre Management Agreement.

 

4.      The tender closed at 2.00pm Wednesday, 20 July 2016 and one (1) conforming submission was received.

 

5.      A tender assessment panel was formed comprising:

·        Acting Director Assets and Infrastructure

·        Acting Chief Operating Officer

·        Manager Engineering Services

·        Manager Contracts

·        Open Space Projects Manager

·        RMP & Associates Pty Ltd

 

6.      Submissions were assessed as outlined in the confidential report.

 

Operational Plan Budget

7.      Within budget allocation.

 

  Item:                   CCL056-16     Ken Rosewall Tennis Centre Operational Management Services 

 

Author:              Manager Engineering Services, Mrs M Whitehurst

Directorate:      Office of Assets and Infrastructure

Matter Type:     Assets and Infrastructure

 

Recommendation

a)      That the report be received and noted.

b)      That the separate report on this agenda relating to Ken Rosewall Tennis Centre Operational Management Services be considered in closed session, in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, Section 10A (2) (c) as it is considered the information, if disclosed, confers a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

 

Executive Summary

1.      This report is presented to Council to select a preferred Contractor for the Ken Rosewall Tennis Centre Operational Management Services.

 

Background

2.      The Ken Rosewall Tennis Centre is a eight (8) court facility that is located at 112 Roberts Avenue, Peakhurst.  The facility includes two (2) plexipave courts and six (6) synthetic courts. 

 

3.      Accordingly, tender documentation was prepared and tenders were called in accordance with the Local Government Act 1993 for the Ken Rosewall Tennis Centre Operational Management Services.

 

4.      The tender closed at 2.00PM Tuesday 5 July 2016 and one (1) conforming submission was received.

 

5.      A tender assessment panel was formed comprising:

·        Acting Director Assets and Infrastructure

·        Manager Engineering Services

·        Manager Contracts

·        Open Space Projects Manager

·        Building and Facilities Officer

·        RMP & Associates Pty Ltd

 

6.      Submissions were assessed as outlined in the confidential report

 

 

 

Operational Plan Budget

7.      Within budget allocation.

 

 


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                                                Page 227

7.      Confidential items (Closed Council Meeting)

Council's Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters below should or should not be closed.

 

RECOMMENDATION

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the following matters be considered in closed Council Meeting at which the press and public are excluded.

 

CON012-16       Tender for the Construction of the Upper and Lower Gannons Park Shared Pathway - Financial Considerations

(Report by Manager Engineering Services, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

CON013-16       Hurstville Golf Course Operational Management Services

(Report by Manager Engineering Services, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

CON014-16       Hurstville Aquatic Leisure Centre Operational Management Services - Financial Considerations

(Report by Manager Engineering Services, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

CON015-16       Ken Rosewall Tennis Centre Operational Management Services - Financial Considerations

(Report by Manager Engineering Services, Michelle Whitehurst)

THAT in accordance with the provisions of Part 1 of Chapter 4 of the Local Government Act 1993, the matters dealt with in this report be considered in closed Council Meeting at which the press and public are excluded. In accordance with Section 10A(2) (d(ii)) it is considered the matter commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

THAT in accordance with Section 10D it is considered that if the matter were discussed in an open Council Meeting, it would on balance, be contrary to the public interest as it commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council.

 

THAT in accordance with the provisions of Section 11(2) of the Act, the reports and correspondence relating to these matters be withheld from the press and public.

FURTHER, THAT Council now resolves itself into a Closed Council and in accordance with Section 10A of the Local Government Act 1993, Council Staff (other than members of the Executive, the Manager Corporate Governance and others at the invitation of the Chairperson) and members of the press and the public be excluded from the Council Chamber during consideration of the items referred to Closed Council.

 

 

  


Georges River Council – Ordinary Meeting -  Monday, 1 August 2016                                                                                Page 229

8.      Open Council

9.      Consideration of Closed Council Recommendations